WHS Act and Regulations points to remember: The Person Conducting the Business Undertaking (PCBU) and appointed Officers (e.g. Principals) are now more personably responsible to undertake due diligence for the safe conduct of their undertakings. The PCBU has a duty to consult with workers on matters which directly affect them.
Schools often run events such as fetes and fairs. The Work Health and Safety Act 2011 requires that consultation to take place to identify health and safety duties of those involved in the event. Persons conducting a business or undertaking (PCBU), include owners and persons in control of a workplace. Evet Risk Management
External business operators may be contracted to provide services such as supplying tents, chairs, food services and amusement rides. Emergency services may even be involved so it is necessary to identify how each will be involved and how the risks can be minimised. Volunteers are considered to be workers under the new legislation and are required to cooperate with the instructions of the event organiser. Evet Risk Management
If the school is organising the event then it is necessary to set up a consultation process so that each party is able to be consulted to identify how each will be involved so that the activities can be coordinated and cooperation facilitated. Action required. Complete pre-planning and risk assessments well in advance of the event. Avoid hiring high risk amusement rides (Class 3). Ensure external operators provide a risk assessment and proof of insurances. Complete the Child Protection Risk Assessment proforma. Complete the Event Register with required evidence of compliance. vent Risk Management
8 Inform WHS QLD (Tel: 1300 369 915) of events which will have amusement devices. WHS QLD will endeavour to inspect the amusement devices before they are operated. Where amusement devices will be utilised, complete the Education Queensland Checklist for School Fete/Event Organisers - Mobile Amusement Devices to select and monitor amusement ride/device operators. Action required.
Example How does consultation occur? Coordinating delivery times outside of school breaks to avoid driving through the school when students were playing. Emergency services would be consulted about the best way to gain access to the site during an emergency. Organising committees have been performing this role well but now have to be able to demonstrate that the required consultation has taken place.
Potential Hazards Affecting a Fete These include: Access and walkways e.g. narrow walkways between stalls Slippery floors Inadequate fire emergency equipment Hazards associated with preparing food Faulty or poorly maintained plant and equipment e.g. amusement rides Incorrect or an absence of signage e.g. restricted areas amongst amusement plant Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Potential Hazards Affecting a Fete These include: Structures – temporary staging, fencing, etc. Technology – power and lighting equipment and/or failures, etc. On site chemicals – cooking, cleaning Weather – extreme heat/high winds/rain Land topography and/or fauna – uneven ground, insects, water Child Prototection Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
An attempt to control the risk associated with these hazards should reduce the likelihood of injuries, and reduce the possibility of legal liability being attracted by the school after an injury occurs. Appropriate planning will assist in minimising these risks. Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Fete Preparations: Generally the planning committee should: provide details of the proposed activities to the Principal and obtain the necessary approval draw a plan of the site to determine the suitability of the proposed lay-out ensure the use of electrical equipment is in accordance with the workplace health and safety legislation provide adequate detail to parents/guardians regarding student involvement in entertainment and the running of the fete, and ensure permission slips are obtained for these students Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Fete Preparations: Ensure amusement devices are registered and have been maintained adequately and the operators of these devices, as contractors, have been provided with the schools health and safety requirements Ensure that First Aid provision is prepared and check the contents of the first aid kits Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
Fete Preparations: Ensure procedures for supervision of students are prepared Ensure that contingency plans are available in the event of inclement weather or some other change in the fete environment, especially in regard to supervision of students Remind assisting teachers to follow the pre-arranged procedure for First Aid or other emergency, and to promptly have injury forms completed after an injury. Reference: Work health and safety consultation, co-operation and co-ordination. Code of Practice 2011
ACTIVITYACTIVITYCONTROLRESOURCES / LINKS Inform Inform P&F and Parish of upcoming event Inform Principal of upcoming event Inform any relevant authority as required Provide relevant risk warnings Pre-Plan Layout Pre-plan the layout of the event Pre-plan the location of volunteers/supervisors Use the school site plan if necessary Fete Risk Management Volunteers Recruit volunteers/supervisors for the event Brief volunteers of duties and roles before the event Keep a Volunteers sign in register for the event Volunteers are required to wear a hat, sunscreen, rubber gloves (for food handling) and any other Personal Protective Equipment (PPE) to undertake the work safely Volunteers Checklist Contractor Requirements Child Protection Risk Management RISK MANAGEMENT PLAN. CONSULT, CO-ORDINATE, CO-OPERATE
ACTIVITYACTIVITYCONTROLRESOURCES / LINKS Food Handling Follow Safe Food Handling Guidelines Provide hand washing facilities Display Hand washing poster Wash hands before handling food Wear gloves when handling food Keep food in correct storage/refrigerate until required Use serving tongs Do not cross contaminate raw food and cooked food with utensils Be aware of allergy related food Qld Food Authority Food Standards AustraliaFood Standards Australia Hand Washing PosterHand Washing Poster Food Handling Online Training (FREE) Electrical Safety Carry out a visual check to ensure cords are in good working order, free of cracks or fraying Place electrical cords safely Tape and or cover cords where necessary to avoid damage to the cord or tripping RISK MANAGEMENT PLAN. CONSULT, CO-ORDINATE, CO-OPERATE
BBQ Ensure Operating Manual is available Follow Manufacturers Safety Instructions Complete Risk Assessment Follow Food Standards Australia Guide for Sausage Sizzles Ensure adequate ventilation around BBQ Read Safe Work Procedure and Trouble Shooting Guide Keep children away from BBQ Staff who handle and store LPG bottles must complete the LPG training Onguard. Secondary school staff should contact the Onguard Coordinator for their school Deep Fryer Safe Work Procedure Amusement Devices Contractors provide relevant evidence of Workplace Health and Safety Queensland Plant Registration prior to event Insurance Certificate of Currency for Public Liability Insurance provided by operator prior to event Workplace Health and Safety QueenslandWorkplace Health and Safety Queensland Amusement Device ChecklistAmusement Device Checklist Supervision Adequate supervision to be sourced from parent/community volunteers for event.
BBQ Trailer Ensure that Operating Manual is available Follow Manufacturers Safety Instructions Check to see if the trailer has a current compliance plate attached to the trailer Check to see if the BBQ has been inspected in the past 12 months by a licenced gas fitter to comply with AS 2658 – 2008 LPG Gas-Portable and mobile appliances Signage RTA Towing Trailers
BBQ Trailer Check to see if the trailer is registered If hiring or loaning a school owned trailer ensure hire/borrower has been given the Safe Work Procedure and the starting up and shut down procedure has been explained Keep a BBQ Borrowing Register: Borrower/Date Borrowed/Date Returned Acknowledge that they have read and understood the safe work procedure Signage RTA Towing Trailers
BBQ Trailer Ensure the trailer has correct signage affixed to trailer Keep a record of staff trained in the use of the BBQ trailer Provide RTA publication Towing Trailers to borrowers of the trailer Keep a suitable Fire Extinguisher nearby Signage RTA Towing Trailers
Money Collection Conduct a risk assessment for the collection, transport and safe storage of large amounts of money Money should be collected regularly by volunteers/staff throughout the event Count money in pairs Do not leave money unattended External Stall Holders Vendor registration and certification (as applicable) Insurance Certificate of Currency for Public Liability Insurance provided prior to event Vendor Services Contract completed for services Vendor risk assessments completed Vendor's stall site under vendor's control Fete Risk Management Checklist Amusement Device Checklist
23 Emergency Procedures Ensure there are mobile phone/landlines available to contact 000 Have a copy of the site Evacuation Plan available Consult with Emergency Services prior to event to coordinate Emergency Plan Designate a qualified First Aid Officer for the event Designate a parking spot for Emergency Services vehicle with clear access/egress CPR Chart Emergency Plan Poster Vehicles Restrict vehicles to 5km when on site
24 Manual HandlingFollow Safe Manual Handling Procedures Work in pairs while setting up and dismantling stalls and equipment Manual Handling Posters Slips, Trips FallsKeep walkways clear Elevate or cover cords Food AllergyBe aware of allergy related foods Anaphylaxis Australia
On the day of the event, inspect the entire site before opening to the public, and to check everything off on a Site Inspection Checklist. DESCRIPTIONOKNOT OK N/AN/ADETAILS / ACTIONS Attendance capacity of grounds Barriers in place Emergency access clear Extension leads and plugs Fire extinguishers in position Gas bottles secured Hot surfaces out reach of public Housekeeping Incident /Injury Reporting Fire safety arrangements Forms Licensed areas Organisers easily identifiable (e.g. high visibility vests) PA systems
On the day of the event, inspect the entire site before opening to the public, and to check everything off on a Site Inspection Checklist. DESCRIPTIONOKNOT OK N/AN/A DETAILS / ACTIONS Pedestrian access Proximity to other amusement devices/stalls/demonstrations Two-way radio functions Safety fences in place Security and cash handling arrangements have been made Sharp or protruding objects Special needs groups considered Stage edges & steps marked Steps & handrails (condition) Switchboxes / generators
On the day of the event, inspect the entire site before opening to the public, and to check everything off on a Site Inspection Checklist. DESCRIPTIONOKNOT OK N/AN/ADETAILS / ACTIONS Tents / marquees secured by competent persons Toilets functioning Tree & branches etc. Umbrellas secured Tripping hazards / pegs ropes Waste Management Warning signage Weather & wind conditions
EXAMPLE - Food vendor safety inspection Name of food vendor: Safety checks: _ Gas bottle and fittings have been checked for damage, leaks and safety issues and is in good condition. _ Safety inspection has been conducted on cooking equipment and it is in good condition. _ Appropriate fire safety equipment is on site and has not expired its working life. _ There are no slip, trip or falling hazards. _ The food vendor holds all valid permits _ Electrical equipment is tested and tagged. Signed: Print Name: Date:
EXAMPLE - Amusement ride vendor safety checklist Name of vendor: Name of amusement: Safety checks _ The ground / site is sturdy under foot and has been deemed safe by the operator for installation of amusement ride. _ Amusement Device Operator complies with all WHSQ requirements for Amusement Devices. _ Amusement Device checklist has been completed _ All safety barriers are in place in line with Operations Manual. _ The vendor company safety inspections have been completed and there are no safety issues. _ The vendor has current Public Liability insurance. _ Electrical equipment is tested and tagged. Signed: Print Name: Date:
EXAMPLE - Tent and marquee safety inspection Safety checks _ All tents are appropriately weighted and are not pegged into the ground. _ Weights are strong enough to hold tent / marquee in strong winds. _ There are no poles which are damaged or weak that may collapse. _ There are not ropes attached to trees. _ There are no ropes which may be a trip hazard or are at head/neck height. Signed: Print Name: Date:
EXAMPLE - Electrical equipment safety inspection Safety checks: _ Is there going to be sufficient power to run the event? _ Has electrical & lighting been tested and tagged? _ Have overheard power lines been and other cables been identified? _ Have long cable runs been kept to a minimum? _ If long cable runs are required, has extra protection been provided for the public? Signed: Print Name: Date:
EXAMPLE - Electrical equipment safety inspection Safety checks: _ All electrical cords are tagged and tested and show no evidence of damage or fraying. _ All electrical equipment is tested and tagged and has no sign of damage or safety issues. _ Generators are in safe working order and has been checked in line with manufacturers safety inspection guidelines. _ Generators are located in a safe place, free from public access. _ Petrol for generated power supply is located in a safe location, at a safe distance from ignition sources and away from public. Signed: Print Name: Date:
EXAMPLE - Slip, trip and falls inspection Safety checks The event organiser has observed the event site and has determined that: _ There are no slippery surfaces which may cause injury. _ There are no trip hazards which may cause injury. _ There are no identified sharp objects, glass or hazards which may cause injury. _ There are no objects identified which are likely to fall from a height. Signed: Print Name: Date:
Audit Questions Has an Event Coordinator been appointed? Has an event risk management plan been completed? Has a major incident response plan been developed? Is the HSE Event Register completed prior to the commencement of the event? Are high risk amusement rides excluded from being hired?
36 In conclusion: Do you think schools should become involved in the operation of an amusement device? (e.g. Checking childrens height) Do you think schools or P&Fs should own their own and hire out their own Jumping Castles?
37 Other Work Process Hazards Have you an inspection and maintenance system for gates and brick walls?
38 Resources: Checklist for School Fete/Event Organiser- Mobile Amusement Devices