2 VIDYALAYA KALYAN SAMITI / SCHOOL WELFARE COMMITTEEIncluding BaLA FundsUnder Bhagidari Cell of Office of the CMSince 2003PLAN FundPWF :9TH TO 12TH only after RTE 2009
3 AIM To provide learning that is joyful, interesting and meaningful To make schools centers of excellence by ensuring optimum use of available resources and infrastructure.
4 FEATURES Similar to RKS; 650 VKS An asset of Rs 2,00,000+Rs 2,00,000 per VKSApprox. Rs 26 Crore/yrLast guidelines on 23 Oct 2007 ie >5 yrs ago, New guidelines/revision dueRMSA Fund can be spent through VKS till SMDCs are formed
5 Maintain quotation file,vouchers file,bill file, stock registers,meeting minutes register Work should be awarded to genuine & recognised agenciesHandover all VKS record to successor/ co-convenorFinancial yr ending:proper stock verification of articles purchased out of VKS fund & entries made in stock register
7 One VKS in each school building RPVVs not coveredEqual women participationConvenor(female HOS)..similar to Secy…backbone…issues ID Cards to VKS members with his sign with prominent mention of validity period(sample?)
8 Co-convenor…all Admnve functions other than financial powers of convenor in absence/vacancy of convenor,PTA (5+1), Students(6), RWA (Chairperson & Vice Chairperson),Govt Nominees by MLA(2), NGO(1), JE (ex-officio,no voting right)= 17Quorum is 60% = 9Majority for decision= 5
9 If no Chairman/VC nominee…EO/DEO shall chair… elect a member TERM: One yr extendable by one more yrIf any member doesnot attend 3 continuous VKS meetings, re-nominate someone elseFrequency: atleast monthly,1st Saturday, b/w11am to 3pm
10 Dist Nodal officer(DDE/EO/DEO): atleast one quaterly meeting with all Chairman of VKS If sanitation outsourced, no expenditure out of VKS for cleaningEmergent situation,5% expenditure allowed by Convenor,ex-post facto approval required by VKSBest VKS awarded almost every yr
11 Special Audits by Audit branch of DOE Illustrative list of 60 worksNo member including Chairman to use name of VKS in their visiting cards/ letterheadsPhotos mandatory for works => Rs 50001 Almirah & 6 covered dustbins for sanitary napkins/ kishori yojana since March 2012Half yearly reports by 10 Oct !
12 List of works Replacement/Repairing of Dual Desks Equipments of Home Science LabsRepair of Boundary Wall of SchoolWork of HorticultureMinor Electrical workImprovement in Basic amenities
13 Civil/electrical repair work > Rs 50,000 should be through PWD / DSIIDC only No permanent/ part time employee out of VKS fundObsolete,surplus,unserviceable stores can be disposed off upto Rs 5000 at a timeMajor furniture repair > Rs15,000 out of separate Non-Plan Fund
14 Conveners are authorized to incur expenditure up to Rs Conveners are authorized to incur expenditure up to Rs. 15,000/- per item at a time without calling quotations however the approval of VKS is required and a Certificate on the bills is to be given
15 An expenditure is excess of Rs An expenditure is excess of Rs. 15,000/- per item at a time would be incurred only after observing codal formalities as per GFR.
16 Sanction for more than Rs Sanction for more than Rs. 15,000/- has to be issued with the certificate that DDE’s approval has been taken Electrical and Electronic items to have ISI Mark.
17 Replacement/Purchase of Black Board/Book Shelves/Text Book Storage/ Teachers-Table & chairs and Science Lab Equipment will not exceed Rs. 15,000/- per year totally for all items taken together
18 Purchase of publications, books, journal and periodical shall not exceed Rs. 2,000/- of the funds allocated for the year.Expenditure on printing and binding (Library Books) will not exceed Rs. 5,000/- per annum.
19 Replacement/Purchase of Ceiling Fans/Exhaust Fans/Flood Lights will not exceed Rs. 15,000/- per year totally for all items taken together.Expenditure on glass fittings/window panes shall not exceed Rs. 10,000/- of total funds allocated in a year.Imprest Money of Rs. 5,000/- will be maintained by the Convener
20 OBSERVATIONSVKS fund should be proportional to student enrollment as allocation of same amount to each school is not justified( students)VKS formation should be in time every yrMonthly meetings not held;<6 meetings/yr with no recorded reasonsQuarterly exp. Not evenly distributed throughout the yrIssues other than those involving exp.rarely discussedAudit at any level rarely conducted
21 SUGGESTIONS Imprest money should be at the disposal of all HOS Fund should reach Convenor in time ie by April
22 Building as Learning Aid BaLA FUNDBuilding as Learning AidRs 2,00,000 / school buildingVinyas OrganisationKabir Vajpayee
23 It is an innovative way to look at the relationship of a child with the school space.
24 BaLA fund has been stopped since 2010-11 till further orders.