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By Laws and Policy Events Requirements Section 5: Contracts with Third Party Providers 1.Contracts shall ensure: protection of data; financial transparency.

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Presentation on theme: "By Laws and Policy Events Requirements Section 5: Contracts with Third Party Providers 1.Contracts shall ensure: protection of data; financial transparency."— Presentation transcript:

1 By Laws and Policy Events Requirements Section 5: Contracts with Third Party Providers 1.Contracts shall ensure: protection of data; financial transparency of all collections and expenditures for events; reasonable allocation of profits; and control of decisions is retained by the AFCEA Chapter and not the contractor. Suggested templates with contractual requirements and non-disclosure agreements to protect the AFCEA brand, and protect the Chapters legally and financially shall be available from AFCEA Member and Chapter Services. 2. All advertising, mailings, s, and any other speaker or attendee contact produced or sent by the contractor shall clearly show the event is an AFCEA Chapter event. 3. All attendee personal contact information shall be held by the Chapter and shall be used by the contractor only for Chapter business and by permission of the Chapter. 4. AFCEA International Headquarters reserves the right to bid for the management of locally sponsored events expected to exceed $10,000 (U.S.) in gross receipts and/or greater than 75 participants. 5. Any member of an unincorporated chapter must seek the review and approval from the AFCEA President and CEO prior to entering into any financial or contractual obligation with a cost in excess of $25, RVPs will ensure Chapter compliance to signature authority policy on contracts greater than $25,000.

2 Section 3: Regional Vice Presidents 1.Regional Vice Presidents (RVPs) serve as the primary liaison between AFCEA International Headquarters and the Chapters, Chapter officers and membership within their assigned regions. An RVP is responsible for maintaining regular contact with existing Chapters, assisting in establishing new Chapters, and working with the Chapters to ensure compliance with all legal and financial requirements and verifying that all reporting requirements are met. Regional Vice Presidents representing regions outside the U.S. shall apply AFCEA policy as necessary to conform to the needs of their respective countries and/or the international regions in which they are located. 2.A new RVP is appointed by the Chairman of the Board of Directors of AFCEA International and confirmed by the Executive Committee at the recommendation of the AFCEA President. An RVP will serve for two years and may be reappointed for additional terms. Suggested processes and criteria for nomination of an RVP to the President are detailed in the RVP handbook. 3. The Association will provide a required training and certification process for the RVPs to ensure roles and responsibilities to protect all levels of the association are defined and understood. 4. Each RVP will complete an on-line self-assessment annually. 5. An RVP representative will be appointed as a member of the Board of Directors by the Chairman at the recommendation of the President. An RVP representative will be appointed as a member of the EXCOM by the Chairman on the recommendation of the President. The processes for nomination, selection, duties, and terms of service are detailed in the RVP handbook.

3 Chapter Officers The Chapter President is ultimately responsible for ensuring all required reports and filings are properly submitted. Each Chapter must provide the names and contact information of current officers to AFCEA International at the beginning of each Chapter year. Any changes of officers during the year must be forwarded to AFCEA International within 30 days of the change in position(s). Within two months of assuming office, Chapter Officers are required to complete a Chapter Officer training and certification process provided by AFCEA International to ensure roles and responsibilities to protect all levels of the association are defined and understood.


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