Presentation on theme: "Preparing for Confirmation of Candidature"— Presentation transcript:
1 Preparing for Confirmation of Candidature March, 2013
2 Outline Confirmation of candidature process: Why you need to undergo a confirmation of candidatureStructure of the confirmation and composition of the panelPreparing the written reportPreparing the oral presentationPanel discussionsPossible outcomes
3 Why undergo a confirmation of candidature? There is an expectation by the University that the School and Faculty monitors the progress of candidature.Masters by Research: by 6 months of full-time study, or 18 months of part-time studyPhD: by 12 months of full-time study, or 18 months of part-time studyConfirmations will be scheduled at approximately 9 months so that the process can be completed within the deadline
4 Why undergo a confirmation of candidature? You are required to submit a plan for the structure of your research program to:Demonstrate you have the ability to complete the awardShow that progress is reasonable and that the PhD can be completed on timeResearch Integrity training must be completed prior to the confirmation
5 Structure of the Confirmation There are three components to confirmation:1. A written document summarising your research plan2. Oral presentation3. Discussion with the confirmation panel
6 Preparing the Written Report Length5,000 – 7,000 words for Masters6,000 – 10,000 words for PhDFormatting requirementsMain text should be size 12 font, Times New RomanUse 1.5 line spacingPrinted singled-sidedMinimum 2cm marginsDue 2 weeks before the oral presentation, 4 hard copies and an electronic copy (pdf) should be submitted to Amanda Williams-Constantinou
7 Structure of the Written Report The written report should include the following sections:Title page (include student’s name, thesis title, degree, part-time/full-time status, names of all supervisors)Table of contentsList of abbreviationsCritical review of the literature ( words)Research Plan (≤3000 words)Progress and timelines (1000 words)ReferencesAppendices (optional)Note: the word limits listed above are for PhD confirmations
8 Written Report - Critical Review of Literature The critical review of the literature is usually an abbreviated version of the literature review you will have already written in the first 6-9 months of candidature.Here the candidate must establish the context for their research and a rationale for the overall aims of the thesis, drawing on international literature.The candidate is expected to demonstrate an ability to effectively critique the existing literature and identify major gaps in knowledge to justify the thesis aims.If abbreviation of your existing literature review is necessary, the emphasis in this section should be on critiquing the existing literature relevant to your thesis aims, rather than setting the scene.
9 Written Report – Research Plan Aims of thesisOverview of planned studies (1/2 page)SignificanceInclude significance to the research field and to society/industry, and a statement on the originality of the workDetailed description of each studyRationaleCritique of specific literature to justify the study aims and approachAimsMethodologyShould be as detailed as possible. Model this section on the Methods section of a journal article for your discipline. Ensure you include details regarding recruitment, procedures, measures and data collection tools, data analysis plan and sample size justifications (including power calculations).Planned publications, including target journals and impact factors
10 Written Report – Progress and Timelines Outcomes/achievements to dateE.g. ethics approval, conference presentations, article submissions, skills obtained.Skills to be attainedDescribe how you will obtain the skills needed to complete the thesisTimelineStart from the date your candidature commenced and include changes to or interruptions to your candidature (e.g. changes from full-time to part-time) and work to be completed before submission. Be as detailed as possible.ResourcesProvide details of how your studies will be funded. Document any plans to access essential resources not available to you at Deakin University
11 Written Report – Important Considerations The required format of the document differs slightly from those of submitted in previous yearsTry to provide as much detail about your studies as possible. The balance between the literature review section and the Research Plan and Progress and Timelines sections should be approximately equalTry to include justifications for methodological decisions (e.g. why particular measures have been chosen) – don’t forget to reference existing measures.Try to make it easy to identify the links between the rationale, research questions and methodology for each of your studies – ensure that your methods address your aims.
12 Preparing for the Confirmation Presentation ~15-20 minute presentation, followed by questions from the audienceExample structure1 slide per minute (i.e. ~ 20 slides maximum)Background – review of evidence/rationale (~6 slides)Aims/hypotheses (1 – 2 slides) and significanceMethods (4-6 slides)Progress to date (including any findings if available) (4-6 slides)Timelines/future studies (1 – 2 slides)List any conference presentations, papers, etc. (1 slide)Attend other confirmation presentations to see examples
13 Preparing for the Confirmation Presentation You need to demonstrate you possess skills to complete a PhDBy reporting on completed research and completing a draft of thesis structure/outlineList all conference presentations and papersBy answering questions from the audience about your PhD
14 Confirmation Panel meeting Panel composition:Associate Head of School – Research (or nominee)HDR Coordinator (or nominee)External examiner (not involved with the project)The panel reviews the written report, attends the oral presentation and participates in the panel discussionSupervisors attend as observersSupervisors should not respond to questions/issues raised by the panel on behalf of the student. Only the student can respond to these.
15 Confirmation Panel Meeting After the oral presentation, the candidate and panel members meet to discuss any issues arising. This meeting will take minutes.The external examiner is invited first to comment and ask questions of the student , then the HDR coordinator and A-HOS (Research) may also ask questions.Supervisors are observers only, however they are asked to record/note issues raised which are to be drafted into a written report which is provided to the Faculty and kept on record.The written report will contain an overview of the advice, comments and recommendations of the review panel.The student is then asked to leave the room while the panel finalises a recommendation on confirmation.
16 Possible Outcomes Candidature is confirmed Candidate’s enrolment is maintained and extended for a maximum period of 3 months (FTE enrolment) at which time a re-review will occurCandidature has not been completed satisfactorily
17 What Happens Then?If recommendation 1 or 2, a written confirmation report is passed on to the student and Faculty (the Faculty is also given a copy of the confirmation document you submitted).If recommendation 2, the candidate is given clear guidelines by Supervisors detailing requirements to be completed and the format of the second review. The candidate is usually required to revise their written report and may need to meet with panel members again. The candidate is not required to do another presentation. The main focus is on the resolution of issues identified in initial confirmation attempt.If recommendation 3, the panel will discuss the options available with the student (e.g. transfer to Masters by Research).