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U.S. General Services Administration Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84 Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84 May 16,

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Presentation on theme: "U.S. General Services Administration Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84 Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84 May 16,"— Presentation transcript:

1 U.S. General Services Administration Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84 Tom Corcoran – Schedule 70 Cheryl Allen – Schedule 84 May 16, 2012 Solutions for State and Local Governments Through GSAs Cooperative Purchasing Program

2 Federal Acquisition Service Section 211 of the e-Gov Act of 2002 authorizes State and Local Governments to access Schedule 70: Information Technology (IT) products, software and services Public Law of the Local Preparedness Acquisition Act, authorizes State and Local Governments to access Schedule 84: Products, services and solutions for: Law Enforcement Firefighting/Public Safety Facility Security Federal Statutory Authority

3 Federal Acquisition Service GSAs State and Local Programs Schedule Programs 1122 (Joint Program with Dept. of Army) Cooperative Purchasing Disaster Recovery Purchasing Program Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies Non-Schedule Programs Wildland Fire Program Computers for Learning Surplus Personal Property Donation Program

4 Federal Acquisition Service Procurement Policies Apply Your state or local procurement policies and waiver procedures apply when placing an order using a GSA Program Preference Programs State and Local preference programs are not waived or otherwise affected by GSAs state and local programs State and Local Procurement Policy and Preference Programs

5 Federal Acquisition Service Voluntary No obligation by state and/or local governments to use the Schedules Contractors decide whether to accept orders from state and local governments Always Open for Use Meet GSA Eligible Users Criteria Have State or Local Authority Granted by State or Local Entity State and Local Participation

6 Federal Acquisition Service Eligibility Eligible Users The 50 states All counties Municipalities, cities, towns and townships Tribal Governments Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937) School districts Colleges or any instrumentality thereof

7 Federal Acquisition Service GSA State and Local Programs Time Savings Cost Savings Built-in Value Selection Using the GSA Schedule programs can save you time and money, while providing you with an unparalleled selection of local and global contractors and access to GSA's many resources

8 Federal Acquisition Service A suite of E-Tools to streamline processes A nationwide network of responsive GSA representatives Pre-negotiated ceiling prices that can be further discounted through head-to- head competition and negotiations Unparalleled access to local and global companies GSA State and Local Programs Time Savings Built-In Value Selection Cost Savings GSA Schedules Program Benefits

9 Federal Acquisition Service A grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings Special Item Number (SIN) A subcategory of more specific groupings of products and service offerings within a Schedule IT Schedule Schedule Number and Name Schedule Terminology

10 Federal Acquisition Service A five-year IDIQ contract with three five-year options (maximum of 20 years) Negotiated and Awarded Based On Positive past performance Most favored customer discounts Demonstrated financial responsibility Includes Lists and descriptions of available products and services Pre-negotiated ceiling prices Pre-negotiated terms and conditions Made competitive via your jurisdictions policies/ordering procedures or GSAs recommended ordering procedures Schedule Contract

11 Federal Acquisition Service Schedules provide access to over 11 million supplies and services 17,000 GSA Schedule contracts Nearly 80% are small businesses as defined by the U.S. Small Business Administration Includes local businesses throughout the US as well as large, globally-recognized businesses Includes a range of socioeconomic/ disadvantaged business concerns State and local governments ordered over $757 million in supplies and services in FY 2011 GSA Schedules by the Numbers

12 Federal Acquisition Service Schedule Contract pricing includes a.75% Industrial Funding Fee (IFF) that the contractor remits to GSA Schedule Contract Prices GSA Schedule contract prices are the ceiling prices that can be further discounted Schedule Contractors Allowed to Offer Spot Reductions Jurisdictions Are Encouraged to Seek Additional discounts for Any Purchase (quantity 1) The Price Youre Quoted is the Price You Pay GSA Negotiates Most Favored Customer Pricing Schedule Contract Pricing

13 Federal Acquisition Service Authorized State and Local Programs In Compliance with your Procurement Policies Permitted use of the GSA Programs State and local customers often turn to GSA for: One Time, Large Dollar Buys Recurring Needs Expeditious and Emergency Procurements When Can I Use the Schedules?

14 Federal Acquisition Service GSAs IT Schedule 70 Snapshot

15 Federal Acquisition Service Any Funds Can be Used to Purchase through the Program Opened Schedule 70 to State and Local Governments at all Times Legislation P.L Sec. 211 of the E-Government Act of 2002 Along with Schedule 70, constitutes the Cooperative Purchasing Program Schedule 70 Background

16 Federal Acquisition Service Software Term Software Licenses Perpetual Software Licenses Purchase or Rental Web-servers Network servers Cables Routers Gateways Biometric Readers Image capturing cameras Services Training Maintenance Installation IT Professional Services Wireless Services Satellite Services E-Commerce Identity & Access Management Products and Services Hardware IT Schedule 70 provides state and local government customers with direct access to commercial IT products, services and solutions.

17 Federal Acquisition Service IT Schedule 70 Categories Software: Term Software Licenses Perpetual Software Licenses Hardware: Purchase of Equipment 132 9Purchase of Used/Refurbished Equipment New SIN: Introduction of New Information Technology Services and/or Products 17

18 Federal Acquisition Service IT Schedule 70 Categories Cont. Services: Leasing Short Term Rental Maintenance of Equip./Repair Maintenance of Software as a Service Training Courses IT Professional Services E-Commerce Services Wireless Services Commercial Satellite Communications (COMSATCOM) Transponded Capacity Commercial Satellite Communications (COMSATCOM) Subscription Services A Electronic Credentials, Not Identity Proofed B Electronic Credentials, Identity Proofed C Digital Certificates, including ACES D E-authentication Hardware Tokens E Remote Identity & Access Managed Service Offering F Identity & Access Management Professional Services Public Key Infrastructure (PKI) Shared Service Provider (SSP) Prog HSPD-12 Product and Service Components Ancillary Supplies and/or Services

19 Federal Acquisition Service Services Hardware Software 70% 13%17%13%17% Fiscal Year 2012 Total Sales: o $16 Billion Services o $11.1 Billion Hardware o $2.2 Billion Software o $2.7 Billion Purchasing Power of Schedule 70

20 Federal Acquisition Service Schedule 70 – Solutions Cloud IT Services Computer and Networking Hardware Systems Life Cycle Integration Cyber Security Data Centers and Storage SmartBuy: Commercial Software Solutions Satellite Services Software and Applications Wireless and Mobility

21 Federal Acquisition Service Call or the IT Schedule 70 Helpline (877) 446-IT70 (4870) 8:00am – 5:00pm EDT/EST Monday – Friday In addition to GSAs CSDs and E-Tools, additional information and assistance in using Schedule 70 is available through: For Assistance on Schedule 70

22 Federal Acquisition Service GSAs Schedule 84 Snapshot

23 Federal Acquisition Service Any Funds Can be Used to Purchase through the Program Opened Schedule 84 to State and Local Governments at all Times Legislation P.L The Local Preparedness Acquisition Act of 2008 Along with Schedule 84, constitutes the Cooperative Purchasing Program Schedule 84 Background

24 Federal Acquisition Service 70% 15% Combined FY2011 Sales Federal, State, & Local Total Sales: o $61 Million - FY11 (Cum) Total Sales: $36 Million – FY12 (April-YTD) Purchasing Power of Schedule 84

25 Federal Acquisition Service Schedule 84 – Attachment 1: Marine Craft Boats, Engines, Trailers, Spare Parts & Accessories Harbor/Waterfront Security Products & Services Marine Craft Repair and Modifications to all type Marine Craft Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront Floating Marine Barriers, and Booms

26 Federal Acquisition Service Schedule 84 – Attachment 2: Firefighting and Rescue Equipment, Urban and Wildland All types of Urban and Wildland Firefighting Equipment and Supplies Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices Fire Extinguishing/Suppressing Products Breathing Air Equipment & Respiratory Protection Products Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories Aerial Search and Rescue and Aerial Firefighting Products

27 Federal Acquisition Service Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management Systems, Professional Security/Facility Management Services and Protective Service Occupations (Guard Services) Security Systems Integration and Design Services Security Management and Support Services Security System Life Cycle Support Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services

28 Federal Acquisition Service Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, and other support and related categories. Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management Systems, Professional Security/Facility Management Services and Protective Service Occupations (Guard Services) – Cont.

29 Federal Acquisition Service Schedule 84 - Attachment 4: Special Purpose Clothing Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.

30 Federal Acquisition Service Schedule 84 - Attachment 5: Law Enforcement and Security Equipment Supplies and Services Body Armor, Miscellaneous Personal Law Enforcement Equipment Restraining Equipment, Canine Training and Handling Equipment, Search and Detection Night Vision Equipment Alcohol and Drug Detection Kits and Devices Bomb Disposal and Hazardous Material Equipment Radiation / Nuclear material Detection Equipment

31 Federal Acquisition Service Contract Ts&Cs are available via eLibrary Clause exceptions that do not apply to orders placed by state and local governments include: Federal Prompt Payment Act – The ordering entitys prompt payment laws take precedence Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only Patent Indemnity Clause – Applies to Federal Ordering Activities only State and local governments may need to address these areas at the order level Schedule Terms and Conditions

32 Federal Acquisition Service Defining the Scope of Requirements Acquisition Research with GSAs online tools, GSA Advantage!, eLibrary and eBuy Sending a Request for Quote (RFQ) to a Selected Contractor (can use eBuy) Evaluating Proposals and Making a Selection Receiving Products or Services from the Contractor Paying the Contractor as per the contract agreement Example Cooperative Purchasing Process

33 Federal Acquisition Service $3,000 Transmit Request for Quote (RFQ) with Statement of Work (SOW) for Services Oral or Written Quotes and Delivery Instructions Acceptable Select a Contractor and Purchase At or below Micro-Purchase Threshold ($3K) Contractors Must Accept Government Purchase Cards GSA Recommended Ordering Procedures (FAR 8.4)

34 Federal Acquisition Service $3,000+ Develop a Performance-based Statement of Work (SOW) for Services Include Evaluation Criteria to Determine Best Value Offer Must Receive and Evaluate at Least Three Proposals in Accordance with Evaluation Criteria Select the Contractor that Offers the Best Value Above the Micro-Purchase Threshold Government Purchase Card Acceptance is not Mandatory, but Strongly Recommended GSA Recommended Ordering Procedures (FAR 8.4)

35 Federal Acquisition Service https://www.gsaadvantage.gov/ GSA Advantage! GSA eBuy GSA Advantage!

36 Federal Acquisition Service Schedule Contracts State and Local Filter types of businesses by Schedule/SIN Icons denote State and Local Programs GSA eLibrary

37 Federal Acquisition Service Current S&L registration for GSA Advantage! ® and eBuy must be done through GSA Advantage! For immediate registration, users must have a.gov,.edu, or.xx.us (where xx is state code) Users without approved domain names will have to go through alternate process with the GSA Advantage! helpdesk. Registration

38 Federal Acquisition Service A request must be submitted in writing on official letterhead of your particular state or local government organization The name of the state or local organization must be on the letterhead The letter must be dated and signed by an approving official who will serve as the point of contact (POC) for any and all individuals who may request a GSA Advantage! account in the future using that second level domain Name, phone, , and title of the POC Provide the second level domain requested A short paragraph explaining your organizational mission and authority You may submit the request with attached letterhead document via to or mail to: GSA Federal Acquisition Service Contract Services Management Division (QI0A) Attention: GSA Advantage 2200 Crystal Drive, Suite 8014 Arlington, VA GSA_028 Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage!. You will be notified of the decision via . Alternate Registration Process

39 Federal Acquisition Service Customer Service Directors (CSDs) Free Training In-person 24/7 Web-based training Free E-Tools GSA Advantage! ® eBuy eLibrary GSA Resources

40 Federal Acquisition Service Quick reference for all GSA State and Local Programs Program brochure download links Special Program links Drill down for more information GSAs State and Local Homepage

41 Federal Acquisition Service Blog with us – Join our LIVE webchat 1:00 p.m. on the first Thursday of every month GSA is also on Facebook, YouTube and Twitter Web 2.0 Tools

42 Federal Acquisition Service Website NameWebsite Address GSA GSA State and Local Programs Cooperative Purchasing (70 & 84) Disaster Recovery Purchasing Program Program GSA Advantage! ® eLibrary eBuy Helpful Links

43 Federal Acquisition Service Questions?


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