1. Solutions for State and Local Governments Through GSA’s Cooperative Purchasing Program
Tom Corcoran – Schedule 70
Cheryl Allen – Schedule 84
May 16, 2012

2. Federal Statutory Authority
Section 211 of the e-Gov Act of 2002 authorizes State and Local Governments to access Schedule 70:
Information Technology (IT) products, software and services
Public Law of the Local Preparedness Acquisition Act, authorizes State and Local Governments to access Schedule 84:
Products, services and solutions for:
Law Enforcement
Firefighting/Public Safety
Facility Security

3. GSA’s State and Local Programs
Schedule Programs
1122 (Joint Program with Dept. of Army)
Cooperative Purchasing
Disaster Recovery Purchasing Program
Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies
Non-Schedule Programs
Wildland Fire Program
Computers for Learning
Surplus Personal Property Donation Program

4. State and Local Procurement Policy and Preference Programs
Procurement Policies Apply
Your state or local procurement policies and waiver procedures apply when placing an order using a GSA Program
Preference Programs
State and Local preference programs are not waived or otherwise affected by GSA’s state and local programs

5. State and Local Participation
Voluntary
No obligation by state and/or local governments to use the Schedules
Contractors decide whether to accept orders from state and local governments
Always Open for Use
Meet GSA Eligible Users Criteria
Have State or Local Authority
Granted by State or Local Entity

6. Eligibility Eligible Users The 50 states All counties
Municipalities, cities, towns and townships
Tribal Governments
Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937)
School districts
Colleges or any instrumentality thereof

7. GSA State and Local Programs
Cost
Savings
Time
Savings
Built-in
Value
Selection
Using the GSA Schedule programs can save you time and money, while providing you with an unparalleled selection of local and global contractors and access to GSA's many resources

8. GSA Schedules Program Benefits
Pre-negotiated ceiling prices that can be further discounted through head-to- head competition and negotiations
Unparalleled access to local and global companies
A suite of E-Tools to streamline processes
A nationwide network of responsive GSA representatives
Time Savings
Cost Savings
GSA State and Local Programs
Selection
Built-In Value

9. Schedule Terminology Schedule Number and Name
A grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings
Schedule Number and Name
IT Schedule 70
Special Item Number (SIN)
A subcategory of more specific groupings of products and service offerings within a Schedule
132-51

10. Schedule Contract Negotiated and Awarded Based On Includes
A five-year IDIQ contract with three five-year options (maximum of 20 years)
Negotiated and Awarded Based On
Positive past performance
Most favored customer discounts
Demonstrated financial responsibility
Includes
Lists and descriptions of available products and services
Pre-negotiated ceiling prices
Pre-negotiated terms and conditions
Made competitive via your jurisdiction’s policies/ordering procedures or GSA’s recommended ordering procedures

11. GSA Schedules by the Numbers
Schedules provide access to over 11 million supplies and services
17,000 GSA Schedule contracts
Nearly 80% are small businesses as defined by the U.S. Small Business Administration
Includes local businesses throughout the US as well as large, globally-recognized businesses
Includes a range of socioeconomic/ disadvantaged business concerns
State and local governments ordered over $757 million in supplies and services in FY 2011

12. Schedule Contract Pricing
Schedule Contract pricing includes a .75% Industrial Funding Fee (IFF) that the contractor remits to GSA
Schedule Contract Prices
GSA Schedule contract prices are the ceiling prices that can be further discounted
Schedule Contractors
Allowed to Offer Spot Reductions
Jurisdictions
Are Encouraged to Seek Additional discounts for Any Purchase (quantity 1)
GSA Negotiates Most Favored Customer Pricing
The Price You’re Quoted is the Price You Pay

13. When Can I Use the Schedules?
State and local customers often turn to GSA for:
One Time, Large Dollar Buys
Recurring Needs
Expeditious and Emergency Procurements
Authorized State and Local Programs
Permitted use of the GSA Programs
In Compliance with your Procurement Policies

14. GSA’s IT Schedule 70 Snapshot

15. Schedule 70 Background Legislation
P.L Sec. 211 of the E-Government Act of 2002
Opened Schedule 70 to State and Local Governments at all Times
Any Funds Can be Used to Purchase through the Program
Along with Schedule 70, constitutes the Cooperative Purchasing Program

16. IT Schedule 70 provides state and local government customers with direct access to commercial IT products, services and solutions.
Software
Term Software Licenses
Perpetual Software Licenses
Hardware
Services
Purchase or Rental
Web-servers
Network servers
Cables
Routers
Gateways
Biometric Readers
Image capturing cameras
Training
Maintenance
Installation
IT Professional Services
Wireless Services
Satellite Services
E-Commerce
Identity & Access Management Products and Services

17. IT Schedule 70 Categories
Software: Term Software Licenses Perpetual Software Licenses Hardware: Purchase of Equipment Purchase of Used/Refurbished Equipment New SIN: Introduction of New Information Technology Services and/or Products

18. IT Schedule 70 Categories Cont.
Services:
132 60A Electronic Credentials, Not Identity Proofed
132 60B Electronic Credentials, Identity
Proofed
132 60C Digital Certificates, including ACES
132 60D E-authentication Hardware Tokens
132 60E Remote Identity & Access Managed Service Offering
132 60F Identity & Access Management
Professional Services
Public Key Infrastructure (PKI)
Shared Service Provider (SSP) Prog.
HSPD-12 Product and Service
Components
Ancillary Supplies and/or Services
132 3 Leasing Short Term Rental Maintenance of Equip./Repair Maintenance of Software as a Service Training Courses IT Professional Services E-Commerce Services Wireless Services Commercial Satellite Communications (COMSATCOM) Transponded Capacity Commercial Satellite Subscription Services

19. Purchasing Power of Schedule 70
Fiscal Year 2012
Total Sales:
$16 Billion
Services
$11.1 Billion
Hardware
$2.2 Billion
Software
$2.7 Billion
Services
Hardware
Software
13% %
70%

20. Schedule 70 – Solutions Cloud IT Services
Computer and Networking Hardware
Systems Life Cycle Integration
Cyber Security
Data Centers and Storage
SmartBuy: Commercial Software Solutions
Satellite Services
Software and Applications
Wireless and Mobility

21. For Assistance on Schedule 70
In addition to GSA’s CSDs and E-Tools, additional information and assistance in using Schedule 70 is available through:
Call or the IT Schedule 70 Helpline
(877) 446-IT70 (4870) 8:00am – 5:00pm EDT/EST Monday – Friday

22. GSA’s Schedule 84 Snapshot

23. Schedule 84 Background Legislation P.L. 110-248 The Local Preparedness
Acquisition Act of 2008
Opened Schedule 84 to State and Local Governments at all Times
Any Funds Can be Used to Purchase through the Program
Along with Schedule 84, constitutes the Cooperative Purchasing Program

24. Purchasing Power of Schedule 84
Combined FY2011 Sales Federal, State, & Local
Total Sales:
$61 Million - FY11 (Cum)
$36 Million – FY12
(April-YTD)
15% %
70%

25. Schedule 84 – Attachment 1: Marine Craft
Boats, Engines, Trailers, Spare Parts & Accessories
Harbor/Waterfront Security Products & Services
Marine Craft Repair and Modifications to all type Marine Craft
Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront
Floating Marine Barriers, and Booms

26. Schedule 84 – Attachment 2: Firefighting and Rescue Equipment, Urban and Wildland
All types of Urban and Wildland Firefighting Equipment and Supplies
Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices
Fire Extinguishing/Suppressing Products
Breathing Air Equipment & Respiratory Protection Products
Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories
Aerial Search and Rescue and Aerial Firefighting Products

27. Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management Systems, Professional Security/Facility Management Services and Protective Service Occupations (Guard Services)
Security Systems Integration and Design Services
Security Management and Support Services
Security System Life Cycle Support
Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems
Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services

28. Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management Systems, Professional Security/Facility Management Services and Protective Service Occupations (Guard Services) – Cont.
Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, and other support and related categories.

29. Schedule 84 - Attachment 4: Special Purpose Clothing
Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.

30. Schedule 84 - Attachment 5: Law Enforcement and Security Equipment Supplies and Services
Body Armor, Miscellaneous Personal Law Enforcement Equipment
Restraining Equipment, Canine Training and Handling Equipment, Search and Detection
Night Vision Equipment
Alcohol and Drug Detection Kits and Devices
Bomb Disposal and Hazardous Material Equipment
Radiation / Nuclear material Detection Equipment

31. Schedule Terms and Conditions
Contract Ts&Cs are available via eLibrary
Clause exceptions that do not apply to orders placed by state and local governments include:
Federal Prompt Payment Act – The ordering entity’s prompt payment laws take precedence
Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program
Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only
Patent Indemnity Clause – Applies to Federal Ordering Activities only
State and local governments may need to address these areas at the order level

32. Example Cooperative Purchasing Process
Sending a Request for Quote (RFQ) to a Selected Contractor (can use eBuy)
Acquisition Research with GSA’s online tools, GSA Advantage!, eLibrary and eBuy
Defining the Scope of Requirements
Paying the Contractor
as per the contract agreement
Receiving Products or Services
from the Contractor
Evaluating Proposals
and Making a Selection

33. GSA Recommended Ordering Procedures (FAR 8.4)
At or below Micro-Purchase Threshold ($3K)
Transmit Request for Quote (RFQ) with Statement of Work (SOW) for Services
Oral or Written Quotes and Delivery Instructions Acceptable
Select a Contractor and Purchase
$3,000
Contractors Must Accept Government Purchase Cards

34. GSA Recommended Ordering Procedures (FAR 8.4)
Above the Micro-Purchase Threshold
Develop a Performance-based Statement of Work (SOW) for Services
Include Evaluation Criteria to Determine “Best Value” Offer
Must Receive and Evaluate at Least Three Proposals in Accordance with Evaluation Criteria
Select the Contractor that Offers the “Best Value”
$3,000+
Government Purchase Card Acceptance is not Mandatory, but Strongly Recommended

35. GSA Advantage!
GSA eBuy
GSA Advantage!

36. GSA eLibrary http://www.gsaelibrary.gsa.gov
Filter types of businesses by Schedule/SIN
Schedule Contracts
State and Local
Icons denote State and Local Programs

37. Registration
Current S&L registration for GSA Advantage!® and eBuy must be done through GSA Advantage!
For immediate registration, users must have a .gov, .edu, or .xx.us (where xx is state code)
Users without approved domain names will have to go through alternate process with the GSA Advantage! helpdesk.

38. Alternate Registration Process
A request must be submitted in writing on official letterhead of your particular state or local government organization
The name of the state or local organization must be on the letterhead
The letter must be dated and signed by an approving official who will serve as the point of contact (POC) for any and all individuals who may request a GSA Advantage! account in the future using that second level domain
Name, phone, , and title of the POC
Provide the second level domain requested
A short paragraph explaining your organizational mission and authority
You may submit the request with attached letterhead document via to or mail to:
GSA Federal Acquisition Service Contract Services Management Division (QI0A) Attention: GSA Advantage Crystal Drive, Suite Arlington, VA 22202
Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage!. You will be notified of the decision via .
GSA_028

39. GSA Resources Free Training Free E-Tools
Customer Service Directors (CSDs)
Free Training
In-person
24/7 Web-based training
Free E-Tools
GSA Advantage!®
eBuy
eLibrary

40. GSA’s State and Local Homepage
Quick reference for all GSA State and Local Programs
Program brochure download links
Special Program links
Drill down for more information

41. Web 2.0 Tools
Blog with us –
Join our LIVE webchat 1:00 p.m. on the first Thursday of every month
GSA is also on Facebook, YouTube and Twitter

42. Helpful Links Website Name Website Address http://www.gsa.gov
GSA
GSA State and Local Programs
Cooperative Purchasing
(70 & 84)
Disaster Recovery Purchasing Program
1122 Program
GSA Advantage!®
eLibrary
eBuy

43. Questions?