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1 Florida Gulf Coast University Small Business Development Center (SBDC) Procurement Technical Assistance Center (PTAC) Reading Solicitations.

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Presentation on theme: "1 Florida Gulf Coast University Small Business Development Center (SBDC) Procurement Technical Assistance Center (PTAC) Reading Solicitations."— Presentation transcript:

1 1 Florida Gulf Coast University Small Business Development Center (SBDC) Procurement Technical Assistance Center (PTAC) Reading Solicitations

2 2 Who are we?

3 3 What Does The Government Want?

4 4 How Do They Communicate?

5 5 The Solicitation

6 6 Methods of Procurement Micro Purchases (Credit Cards, $1-$3,000) Simplified Acquisitions ($3,000- $5.5 Million) Sealed Bids (Price only) Invitation for Bid (IFB) Negotiated (Price or Cost) Request For Quote (RFQ) (Price only) Request For Proposal (RFP) (Price or Cost Data) Sources Sought (Information only) Request for Information (RFI)

7 7 Micro Purchases Awards made from $1-$3,000 –Small or Large Business –No Competition –One Source –Price

8 8 Simplified Acquisitions Awards made from $3,000-$5.5 million Commercial Item Request for Quote (RFQ) Competitive Negotiated --- Non Negotiated Lowest Price or Best Value Price Only (Fixed-Price)

9 9 Invitation For Bid (IFB) Sealed bid: –Award will be based on lowest price –Bid is publicly opened AND –No discussions, no negotiations.

10 10 Request For Proposal (RFP) Negotiated ---- Non Negotiated Lowest Price or Best Value Cost or Price data

11 11 Request For Quote (RFQ) Simplified Acquisition Process for Commercial Items Negotiated ---- Non Negotiated Lowest Price or Best Value Price Only (Firm-Fixed Price)

12 12 Request For Information (RFI) Agency search for Information Offeror submits a technical approach No price/cost data submitted.

13 13 Solicitation Identifies the requirements of the agency Contains all the terms and conditions of the proposed contract.

14 14 Uniform Contract Format Part I -- The Schedule –A - Solicitation/Contract Form –B - Supplies or Services and Prices –C - Description/Specification –D - Packaging and Marking –E - Inspection and Acceptance –F - Deliveries or Performance –G - Contract Administration Data –H - Special Contract Requirements

15 15 Uniform Contract Format (Cont) Part II - Contract Clauses –I - Contract Clauses Part III -- List of Documents, Exhibits, and Other Attachments –J - List of Attachments

16 16 Uniform Contract Format (Cont) Part IV - Representations and Instructions –K - Reps, Certs, and other statements of offerors –L - Instructions, conditions, and notices to offerors –M - Evaluation factors for Award

17 17 Uniform Contract Format (Cont) Part I, II and III become the contract Part IV is retained in the contract file.

18 18 Section A - Solicitation/Contract Form Multipurpose standard forms –SF 33 - Solicitation, Offer and Award –SF Solicitation, Offer and Award (Construction) –SF Commercial Items

19 19 Section A - Solicitation/Contract Form Number of pages Solicitation Number Type of solicitation –Sealed Bid (IFB) –Negotiated (RFP) Date Issued Defense Priority Allocation System (DPAS) Rating

20 20 Section A - Solicitation/Contract Form Issued by NAICS POC, Name, Title, Phone number, , fax number Bid/proposal due date, time and location Minimum bid/offer acceptance period

21 21 Section A - Solicitation/Contract Form Name/Address of Offeror Acknowledgement of amendments Signature Block for Offeror

22 22 Section B - Supplies or Services Contract Line Item Numbers (CLINs) Description of Supply/Service Extended Price Total Price

23 23 Section C - Statement of Work Description of Scope of Work

24 24 Section D - Packaging and Marking Packaging requirements Identifies special markings bar coding

25 25 Section E - Inspection and Acceptance When and Where

26 26 Section F - Deliveries or Performance Identifies the place of performance of the services or delivery of the items.

27 27 Section F - Deliveries or Performance Specifies the performance/delivery schedule Specifies the term of the contract, including Options

28 28 Section G - Contract Administration Data Who will administer the contract for the Government Where contractor invoices are to be sent

29 29 Section H - Special Contract Requirements Security requirements Additional insurance requirements

30 30 Section I - General Provisions Clauses incorporated by reference, with the same force and effect as in full text (FAR )

31 31 Section J -List of Documents, Exhibits & Attachments Contract Data Requirements Lists (CDRLs) Security Specifications Wage Determinations Drawings Lists of Government Furnished Property Past Performance

32 32 Section K - Representations & Certifications Debarment and Other Responsibility Issues Taxpayer Identification Small Business Certifications DUNS Number Toxic Chemical Release Reporting EEO Affirmative Action Compliance

33 33 Section L - Instructions, Conditions and Notices Instructions to Offerors ( ) Type of Contract Proposal Preparation Instructions Evaluation Process

34 34 Section M - Evaluation Factors for Award Basis for Award Technical Cost Price Data

35 35 Amendment Revised requirements of the Government (changes in quantity, specifications, delivery schedules, opening dates, etc.) Corrections to the IFB/RFP/RFQ

36 36 Thank you! Contact Dan Telep at SBDC/PTAC


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