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Introduction to the Federal Acquisition Regulations - FAR Basic regulations are used by all federal agencies in their acquisition of supplies and services.

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Presentation on theme: "Introduction to the Federal Acquisition Regulations - FAR Basic regulations are used by all federal agencies in their acquisition of supplies and services."— Presentation transcript:

1 Introduction to the Federal Acquisition Regulations - FAR Basic regulations are used by all federal agencies in their acquisition of supplies and services Contracting by regulations – 90% or more of the clauses in government contracts are prescribed by regulation All branches of the government influence the FAR 53 Parts 32,000 + pages

2 Where can the FAR be found? Printed materials- –Federal Register –Code of Federal Regulations (CFR)– Title 48 –CFR includes the FAR, its supplements and the regulations of the Cost Accounting Standards Board Internet- –http://www.arnet.gov/far –http://hydra.gsa.gov/far/current/html/toc.html

3 FAR – What does it do? Establishes uniform policies and procedures for acquisition by all federal agencies –Satisfies the governments needs as a consumer –Minimizes administrative costs –Upholds the government's integrity as a market participant –Fulfills public policy objectives of Congress and the President

4 FAR – What does it look like? Table of Content – just the basics –Parts (Parts 1-51) –Clauses (Part 52) Provision and Clause Matrix –Forms (Part 53) –Topical Index

5 FAR- What will appear in our contracts and how do we interpret what we see? Each clause reads: 52.2__-___ 52 – tells you this is the clause section of the FAR 2- place holder (I am unaware of any further explanation of this digit) __ - next two numbers identify the part of the FAR where you will find the specific material on your subject matter Ex: Leads you to Part 45 – Government Property – look for language that applies to educational institutions

6 FAR – Types of Contracts Selecting the type of contract is generally a matter for negotiation and requires sound judgment and acknowledgeable participants Two broad categories of contracts commonly used –Fixed price (Subpart 16.2) –Cost reimbursable (Subpart 16.3)

7 FAR – Fixed Price Provides for a firm price – used when acquiring commercial items –Many subtypes available to contracting officer Examples: Firm fixed price – contractor has full responsibility for the performance costs and resulting profits (or loss), and assumption of risk Cost plus fixed fee – contractor has minimal responsibility for performance costs and the negotiated fee is fixed No fee can be charged for non-profits

8 FAR - Cost Reimbursable Provides for payment of allowable incurred costs –to the extent prescribed in the contract –establishes an estimate of total costs for the purpose of obligating funds and establishing a ceiling that the contractor may not exceed without approval –Work to best efforts

9 FAR – Other types of contracts Incentive contracts Indefinite-delivery contracts Time and materials contracts Labor hour contracts Letter Contracts Agreements –Basic Ordering Agreements –Basic Agreements

10 FAR - Uniform Contract Format What are the basic parts of a government contract? Part I – Schedule –A – Solicitation/Contract –B - Supplies or services and prices –C – Description/Specifications –D – Packaging and marking –E - Inspection and Acceptance –F – Deliveries or performance –G – Contract Administrative data –H – Special contract requirements

11 FAR - Uniform Contract Format What are the basic parts of a government contract? Part II – Contract Clauses I – Contract Clauses Part III – List of Documents, Exhibits and Other Attachments J – List of Documents, Exhibits and Other Attachments

12 FAR - Uniform Contract Format What are the basic parts of a government contract? Part IV – Representations and Instructions –K – Representations and certifications and other statements of bidders –L – Instructions, conditions and notices to bidders –M – Evaluation factors for award

13 FAR – Some Key Parts Small Business Programs – Part 19 Patent Rights – Part 27 Contract Cost Principles and Procedures – Part 31 Clauses – Part 52

14 FAR Part 31 Contract Cost Principles and Procedures FAR Subpart 31.3 – Cost Principles of Educational Institutions Leads us back to A-21

15 FAR Part 52 Clauses Clauses that frequently appear in our contracts and/or subcontracts –FAR – Allowable cost and payment – Subpart 31.3 should be used and/or substituted –FAR – Patent Rights (Short Form) –FAR – Data Rights – try to include Alternate IV –FAR – Government Property – use Alternative 1

16 FAR Part 52 Clauses (cont.) FAR – Inspection of Research and Development (Short Form) - most desirable FAR – Termination for Convenience of the Government


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