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Medication Management System RFP Pre-Proposal Conference

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Presentation on theme: "Medication Management System RFP Pre-Proposal Conference"— Presentation transcript:

1 Medication Management System RFP Pre-Proposal Conference
July 25, 2011 Molly Martin, Dept. of Administration FSSA Sr. Account Manager

2 Agenda General Information Purpose & Scope of RFP
Proposal Preparation & Evaluation Key Dates Minority and Women’s Business Enterprises Question and Answer Session

3 General Information Sign-In Sheet for Attendees
Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Hold questions until the end of the presentation Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.

4 Overview It is the intent of FSSA to contract with a vendor who will provide a new Medication Management System which will be an efficient means of prescribing, dispensing and administering medication safely to hospital patients within the six (6) State Operated Facilities (SOF) in the State of Indiana. Currently, our Pharmacy systems are not standard across the six (6) State Operated Facilities (SOF).

5 Overview (cont.) It is the State’s intent to procure a Closed Loop Medication Management System with the ability to interface or integrate with other systems internal and external to the State Operated Facilities. It is the intent of the State to standardize the solution where appropriate and will implement by each State Operated Facility. The new solution must provide the following modules: Computerized Practitioner Order Entry Module Pharmacy Module Electronic Medication Administration Module (eMAR) Financial Module

6 Why A Closed Loop Medication System
Medication Selection/ Reconciliation Ordering Verification/ Dispensing Administration Education Monitoring Everyone is involved in the process: From the Practitioner who Orders the Medication, To the Pharmacist who Dispenses, To the Nurse who Administers, Educates, Monitors To the Medication Selection/Reconciliation Then the Loop automatically results back to Order so they can continually improve Patient Care Why? Patient Safety Decrease Medication Errors Decrease drug-drug interactions (DDI’s) Support proper Drug selection and dosing Medication Management Cycle

7 Proposal Preparation The state expects respondents to provide cost effective, creative solutions when submitting proposals. Business & Technical Proposal Contents A cost proposal template has been provided; please return back in Excel format. Buy Indiana Preference, 5 definitions Status shall be finalized by proposal due date. Attachment C, Indiana Economic Impact Definition of FTE (Full-Time Equivalent).

8 Proposal Evaluation Summary of Evaluation Criteria:
1. Adherence to Mandatory Requirements Pass/Fail 2. Management Assessment/Quality (Business & Technical) 35 points 3. Cost (Cost Proposal) 20 points 4. Indiana Economic Impact 15 points 5. Buy Indiana 10 points 6. Minority (10) and Women Business (10) Subcontractor Commitment 20 points * 100 Total Points (102 if bonus awarded)

9 Key Dates Written Questions Due: July 29
Responses to Questions: August 3 Proposal Due Date: August 22 Tentative Award Date: TBD

10 Minority & Women’s Business Enterprises
Charles Hill, MWBE Division Contact Information - or Phone: Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for Proposal - 8% Minority Business Enterprise - 8% Women’s Business Enterprise


12 Minority & Women’s Business Enterprises
Prime Contractors must ensure that the proposed subcontractors meet the following criteria: Must be listed on the IDOA Directory of Certified Firms Each firm may only serve as once classification – MBE or WBE A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement. Must serve a commercially useful function. The firm must serve a value-added purpose on the engagement. Must provide goods or service only in the industry area for which it is certified as listed in the directory at Must be used to provide the goods or services specific to the contract National Corporate Diversity Plans are generally not acceptable


14 Minority & Women’s Business Enterprises
Effective April, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale - MBE: Possible 10 points + 1 bonus point - WBE: Possible 10 points + 1 bonus Point Professional Services Scoring Methodology: - The points will be awarded on the following schedule: - Fractional percentages will be rounded up or down to the nearest whole percentage - Submissions of 0% participation will result in a deduction of 1 point in each category - The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points % 1% 2% 3% 4% 5% 6% 7% 8% Pts 1.25 2.50 3.75 5.00 6.25 7.50 8.75 10

15 Minority & Women’s Business Enterprises
Bidder MBE % Pts. WBE % Total Pts. Bidder 1 12.0% 10.0 10.0% 11.0 21.0 Bidder 2 6.0% 7.5 4.0% 5.0 12.5 Bidder 3 8.0% 20.0 Bidder 4 16.0% 0.0% -1.0 Bidder 5 -2.0

16 Additional Information
IDOA PROCUREMENT LINKS AND NUMBERS BUYIN (8946) For Vendor Registration Questions For Inquiries Regarding Substantial Indiana Economic Impact Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B. Secretary of State of Indiana: Can be reached at (317) for registration assistance. C. See Vendor Handbook: Online version available at Minority and Women Owned Business Enterprises: for table of IDOA certified MBEs and WBEs. For more WBE’s information E. RFP posting and updates: Go to (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

17 Questions & Answers

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