Presentation on theme: "Independent Verification and Validation Services for the Indiana Office of Technology Pre-Proposal Information Session April 12, 2011 1:00PM Frank Poole,"— Presentation transcript:
Independent Verification and Validation Services for the Indiana Office of Technology Pre-Proposal Information Session April 12, 2011 1:00PM Frank Poole, Indiana Department of Administration
Agenda Discussion of RFP Process Proposal Evaluation Minority and Women’s Business Enterprises Description of RFP Question and Answer Session
General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Hold questions until the end of the presentation –Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.
Proposal Preparation Attachment C, Indiana Economic Impact Definition of FTE (Full-Time Equivalent) Example: If a Respondent has 5 full time employees and is bidding on its 5 th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract: 0.2 x 5 employees= 1 FTE. Attachment D, Cost Proposal Template Pricing shall be all inclusive of any costs associated with the response to the technical proposal.
Proposal Preparation Use the templates provided for all answers Submit your responses within the templates –Attachment E, Business Proposal Template –Attachment F, Technical Proposal Template
Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Minimum Requirements –Pass/Fail 2. Management Assessment/Quality (Business & Technical) –35 points 3. Cost (Cost Proposal) –20 points 4. Indiana Economic Impact –15 points 5. Buy Indiana –10 points 6. Minority (10) and Women Business (10) –Subcontractor Commitment 20 points * 100 Total Points
Price will be measured against the State’s baseline cost for this scope of work. The cost that the State is currently paying or its best estimate will constitute the baseline cost. Cost scoring points will be assigned as follows: Respondents who meet the State’s current baseline cost will receive zero (0) cost points. Respondents who propose a decrease to the State’s current costs will receive positive points at the same rate as bid increasing cost. Respondents who propose an increase to the State’s current cost will receive negative points at the same rate as bid lowering cost. Respondents who propose a 10% decrease to the State’s current baseline cost will receive all of the available cost points. If multiple Respondents decrease costs below 10% of the current baseline, an additional 5 points will be added to the Respondent proposing the lowest cost to the State.
Key Dates ActivityDate Issue of RFPMarch 25, 2011 Deadline to Submit Written QuestionsApril 15, 2011 Response to Written QuestionsApril 22, 2011 Submission of ProposalsMay 6, 2011 Contract AwardJuly, 2011
Minority and Women’s Business Enterprises Charles Hill, M/WBE Division firstname.lastname@example.org Phone: email@example.com Complete Attachment A, M/WBE Form –Include sub-contractor letters of commitment Goals for Proposal –8% Minority Business Enterprise –8% Women’s Business Enterprise
Minority and Women’s Business Enterprises Prime Contractors must ensure that the proposed subcontractors meet the following criteria: Must be listed on the IDOA Directory of Certified Firms Each firm may only serve as one classification – MBE or WBE A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement. Must serve a commercially useful function. The firm must serve a value- added purpose on the engagement. Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htmhttp://www.in.gov/idoa/2352.htm Must be used to provide the goods or services specific to the contract National Corporate Diversity Plans are generally not acceptable
Purpose of the RFP The purpose of this RFP is to select one or more vendors that can satisfy the State’s need for Independent Verification and Validation (IV&V) services. It is the intent of the Indiana Office of Technology (IOT) to contract with one or more vendors that provides quality IV&V services for IOT and other state agencies and governmental bodies in Indiana.
Project Review Policy IT Development Projects > $10,000,000 or > 12 months must have IV&V Includes review of detailed business requirements to be used in bid Must engage with 3rd party to employ weekly metrics updates
The IV&V Processes Verify process for reporting project status Verify process for stakeholder communication Verify testing process Verify quality control process Verify change control process Products Validate commitment of major stakeholders Validate business & technical requirements
The IV&V Products (cont.) Validating project plan Validate staffing plan Validate time & cost estimates Validate risk analysis & mitigation strategies Validate communication plan Validate project manager recommendations Validate test scripts Validate post-completion project review Recommend changes to project direction
Case Study (Attachment G) Resources assigned Original vs. actual cost Original vs. actual schedule How were issues resolved? How did risk analysis help mitigate issues? Lessons learned
Additional Information IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A.Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/soswww.in.gov/sos B.Indiana Economic Impact Form: Online version available at http://www.in.gov/idoa/2354.htmhttp://www.in.gov/idoa/2354.htm C. Minority and Women’s Business Enterprise: http://www.in.gov/idoa/2352.htmhttp://www.in.gov/idoa/2352.htm for more information www.in.gov/idoa/2467.htm for table of IDOA certified MBEs and WBEs.www.in.gov/idoa/2467.htm D.RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.http://www.in.gov/idoa/2354.htm E. www.in.gov/iot/2394.htmwww.in.gov/iot/2394.htm Information Technology (IT) Standards and Policies