1. APRIL 5, 2012 PRESENTED BY: STEPHANIE E. HASKINS Spring 2012 Non-Writing Training

2. Testing Timeline DateTesting Task Week of April 16, 2012Non-secure Testing Materials Arrive (NOTE: UPS is carrier now.) April 18, 2012Term Grad Data Upload Due to DDOT April 20, 2012Data Upload File Due to DDOT April 20, 2012SPED Testing Status Due April 20, 2012Paper/Pencil Term Grad Delivery to High School, if applicable April 23-27, 2012Term Grad Testing at High School May 3, 2012 (HS) May 10, 2012 (ES&MS) Paper/Pencil Secure Materials Delivery, if applicable May 7 – June 1, 2012Testing Window After Math testingAdminister Quantile Math assessment June 1, 2012Last Day to Return Materials

3. BEFORE TESTING

4. Student Data Upload Group Name: Consider how you want score reports to be organized. Group Code: Will NOT appear on printed reports. Ethnicity: Hispanic Race: 32 categories (vs. 5) ELL Information: Test tier, composite score, literacy score, SOA-LEP, AYP-D SOA Transfer: Enrolled after 20 th day – Sept 15th (or 20 th hour for EOC – Feb 4th) AYP: If a student began school ANY day AFTER the first day AND was NOT in our division last year, can be coded as AYP. May disregard reference to “September 30”.  A: within division  B: outside division/ within Virginia  C: outside Virginia Term grad: Generates two pre-ID labels and qualifies for 2 nd attempt Project Graduation: High school only RP-Code: Genesis Retest: High school only – if retaking test Recovery: Reading or Math only; Check if student has received 10+hours of remediation D-Code: High school only – if pursuing modified standard diploma (needs literacy/ numeracy requirements)

5. History Tests EOC History tests based on the 2008 SOL became available in Fall 2010. Students who complete and pass a Fall 2010 (or later) history class that has an associated History SOL test will take the NEW tests. Students who passed a history class prior to Fall 2010 that has an associated EOC History SOL test will take the EOC tests based on the 2001 standards.

6. Math Tests EOC Math tests based on the 2009 SOL became available in Fall 2011. Students who complete and pass a Fall 2011 or Spring 2012 math class that has an associated Math SOL test will take the NEW tests. Students who passed a math class prior to Fall 2011 that has an associated EOC Math SOL test will take the EOC tests based on the 2001 standards.

7. Testing Participation and Accommodations SchoolidLast NameFirst Name Middle Name Grade LevelDisabilityReading Reading VMAST Field Test?MathScienceHistoryWriting Writing Field Test 9 ???? 9 SOL - No accom 7 ???? 9 SOL - ACCOM 7 7 ?? 9 SOL - No accom 7 SOL - ACCOM 9 7 19 SOL - ACCOM 9 SOL - No accom 9 9 SOL - ACCOM 9 6 9 SOL - No accom 14 SOL - ACCOM 3 7 VMASTSOL - ACCOM 7 7 13 SOL - ACCOM 9 SOL - No accom 7 SOL - ACCOM 10 SOL - ACCOM 7 Removed from SPED 2/21/2012 9 SOL - No accom 7 SOL - ACCOM SchoolidLast NameFirst Name Middle Name Grade Level ESL Tier/ Composite/ Lit ScoreReadingN/AMathScienceHistoryWriting Writing Field Test 3B/ 4.2/ 3.6 SOL - No accomSOL - NO accom SOL - No Accom 4A/ 3.8/ 3.3 SOL - ACCOM 4B/ 3.5/ 3.4 VGLASOL - ACCOM 4C/ 4.7/ 4.3 SOL - No accomSOL - NO accom Refer to Appendix C in TIMS manual for more information on accommodations.

8. Read-Aloud/Audio on EOC Reading Under certain circumstances an LEP student or a student with a disability may receive the read-aloud or the audio accommodation on the EOC Reading test even though the student has not been determined as eligible based on criteria for read- aloud tests

9. Resources School Test Coordinator Handbook Student Data Upload File Requirements Test Implementation Manual Examiner’s Manual Pearson Access User’s Guide for the Virginia Assessment Program Virginia Standards of Learning Assessments Guidelines for Administering the Read-Aloud Accommodation

10. What’s in manuals? TIMS Manual  Index – use to help locate information  Appendix H – TestNav Tools Table  Shows tool name, icon, brief description of function  Separate tables listing tools available for different grade levels.

11. Training Have examiners highlight “say” in manual for exact words. The same manual is used for ALL testing. (Note: Directions for administering the Math VMAST tests are included within the Mathematics Examiner’s Manuals) Provide exact wording if student questions arise. Emphasize:  Test security. Announce to students that they should not discuss the test. Examiners/ proctors may not discuss any of the test questions with anyone.  Accuracy of form and prompt numbers, if paper/pencil is being used.  Remove any exposure to cell phones, other electronics, or any materials that may compromise test security  Monitoring!!!

12. Preparing Materials NEW Math Formula Sheets EOC Mathematics Test Name Title of the Corresponding Paper Formula Sheet Algebra I (2009) Algebra I Formula Sheet 2009 Mathematics Standards of Learning Geometry (2009) Geometry Formula Sheet 2009 Mathematics Standards of Learning Algebra II (2009) Algebra II Formula Sheet 2009 Mathematics Standards of Learning (this will be a folder style document that includes the z-table) Algebra I (2001)Algebra I Formula Sheet Geometry (2001)Geometry Formula Sheet Algebra II (2001 revised)Algebra II Formula Sheet

13. Practice...

14. TestNav tools cannot be used to indicate answers. The pointer must be used to:  Select a multiple choice answer  Place cursor in a box to type an answer  Plot points on a line, graph, or graphic  Select one or more answers  Click and drag answers from one location to another If the student informs the examiner that the Review Screen is showing a question as Unanswered that he/she feels was answered, examiner should tell student to go back to the item and make sure the pointer was used to indicate the answer. TestNav Help will be available for Spring 2012 online tests (explains functionality of various tools).

15. Preparing for testing... Determine an appropriate online test schedule, considering the:  Number of students participating in online testing  Number of online test sessions offered each day  Number of available labs/ computers  Number of personnel to serve as examiners/proctors

16. Setting Up Test Sessions Proctor Caching

17. More on test sessions... Create test sessions  Examine the type of form that is being assigned; The The first number on an online audio form is a 9 (ex. H9039).  Expedited Retake test sessions may be created in advance; however, they should not be started until the day of testing. It is recommended that the day and time be as accurate as possible. Proctor Authorization Tickets and Student Authorization Tickets – These tickets should be printed no more than 4 days prior to the test window start date and must be stored in a secure location until needed.

18. DURING TESTING

19. The day of testing... Apply Test Nav Configuration BEFORE starting the test. Start the test session the day of the scheduled session. Use the Examiner’s/ Proctor’s Test Booklet/ Test Ticket Transmittal Form/ Affidavit to distribute and collect test tickets and materials to examiners. Provide Examiners extra copies of the formula sheets and the Periodic Table of the Elements, where applicable. Ensure that all examiners/ proctors have allowable test manipulatives. (Refer to instructions in TIM and Examiner Manual for clearing calculator memory.)

20. The day of testing... The student should click the radio button to exit the test, or submit the test. The student then confirms his/her choice by clicking the green Final Submit button. The examiner is not permitted to physically assist the student with this process unless specified in the student’s IEP or 504 plan. Examiners must not prompt students to go back to any specific question. Examiners may tell the student to “read the screen carefully”. Examiners may answer students’ questions referring to mechanics of testing. Students should NOT be encouraged to skip items within the test because of the risk they will fail to return to answer skipped questions.

21. The day of testing... View the status of each test session through Session Details screen (Ready, Active, Exited, Resumed, Resumed- Upload, Submitted, Processing, Completed, Marked Complete). Add, move, and remove students from test sessions, as needed. Students who are absent on the day of testing must be removed/moved from the session before it can be stopped. Stop all online test sessions at the end of the day. All students must show a Completed status on the Session Details screen. Any students with a Not Started, Exited, or Resume status must be removed/ moved to a make-up or irregularity session before stopping the test session.

22. Section Locks Tests with section locks include:  Grade 3 Reading  Grade 4 Mathematics  Grade 5 Mathematics  Grade 6 Mathematics  Grade 7 Mathematics  EOC Chemistry

23. First Section of Test Uses “old” Periodic Table Can distribute a paper copy to student, if requested. Second Section of Test Periodic table appropriate to test form available in exhibit window CANNOT distribute a paper copy to student. Seal Code MUST collect paper copy of “old” Periodic Table prior to giving the Seal Code to the student. ONLINE Chemistry Test in SPRING 2012

24. Breaks during testing Refer to Memo #975 regarding EOC Math. A supervised break is permissible for any student that requires a break during testing. Test security must be maintained at all times during the break. If the student is testing online, the student should either be Exited from the online test or the computer monitor turned off prior to break to maintain test security.

25. Multiple Test Sessions If the test is to be administered in sections over more than one school day, care must be taken to ensure that students are exposed to only those test items in the section that they are currently attempting. A test booklet may be sealed to prevent a student from being exposed to previously completed items and items not yet accessed. (i.e. stapling booklet)

26. The day of testing... Moving a student: If students are moved to an alternate testing site to complete their tests, their Student Authorization tickets must be collected by the Examiner or Proctor prior to the move and redistributed only after the students are settled in the new location. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials. Their online test must be Exited prior to being moved to the new location. Before the student can log in (using the same information on the test ticket) to complete their test, the student’s test must be Resumed in Test Session Management.

27. What’s for Spring 2012? VDOE will be monitoring dates and times proctor tests were accessed as well as read-aloud sessions left “Started” overnight Read-aloud sessions should be stopped immediately upon completion of the test session and should NEVER be left “Started” at the end of the testing day If the read-aloud session involves a grade 3 reading test that will be administered over two days, move the students to a new session and stop the original session; Print new test tickets

28. Stopping Test Sessions All sessions should be “stopped” at end of the day.

29. Testing Irregularities Report any irregularities within 24 hours. MOST Common Irregularities: #1 - Student unable to complete test #2 - Accommodation not provided or inappropriate accommodation provided #3 - Test inappropriately marked complete #4 - Inappropriate manipulative

30. Marking Tests Complete Mark test complete guidelines: Every student identified for Fall testing must be accounted for via an online test or a paper document, including students who were not tested because they:  Were exempt due to LEP  Were absent during the entire testing window  Refused or were disruptive  Cheated  Were involved in a medical emergency  Failed the course but passed the test and are retaking the course  Took a substitute test for verified credit Move these students to a new session and the DDOT will mark these tests complete at the conclusion of testing.

31. AFTER TESTING

32. Testing Accommodations Testing Accommodations: Add Test-Specific data in PearsonAccess to indicate what accommodations were provided to the student under the Test Details screen of PearsonAccess. (Temporary Accommodations may be handled through the upload or under Student Registration.)

33. After testing... Be sure that the RETEST flag is selected on the Test Assignment screen for every student who is retaking the test for verified credit. Gather all materials at the conclusion of testing, using the return checklist. Be sure to mark any changes to student data in RED on the upload spreadsheet.

34. Have a GREAT Spring Break and GREAT Spring testing!