1. How MS Outlook Can Save Your Life! or at least make you a little more sane

2. Mail Basic: answer and respond to emails Step up: add a signature to your emails Organize: Add folders to the inbox Privacy: Add the BCC line Quick response: Voting buttons Read and Delivery Receipts

3. Signature

5. Signatures

6. Add Folders…

9. BCC Line Sometimes you want to send something to multiple people without them seeing who else received the email. Possibly use it when sending emails to students or parents. Use it when sending out messages to the whole school and put your name in the To: line. No one can “reply to all” this way.

10. BCC Line

12. Voting Buttons Sometimes you want a yes/no response to your emails. Add a voting button at the top. People can simply click yes or no, add comments if they want, and send it back to you.

13. Voting Buttons

19. Delivery and Read Receipt Delivery receipt sends you an email when it is received. Read receipt sends you an email when your recipient opens the email. However, this will not work if the recipient has the reading pane open on their email. They can see the email without opening it.

20. Delivery and Read Receipt

21. Reading Pane

22. Back home!

23. Calendar Schedule: Add items to your calendar Warnings: sounds on/off Weekly events: Set recurring events Team calendar: Set up a joint calendar

24. Add item to calendar

26. Warning Sounds My suggestion: Turn off until you need it. Will give an audible sound at the time you set. A box will also pop up to alert you.

27. Warning Sounds

29. Warning sounds

30. Recurring Events When you have an event that happens regular, set it up to “recur” and you won’t have to enter it every week. You can set the dates it runs from and the day of the week, etc.

31. Recurring Events

33. Joint Calendar Share a calendar with your co-workers, with the school, with whomever you choose at the school. You can still have your personal calendar as well as the joint calendar. Once it’s set up, it’s easy to add dates to and is viewable by all.

34. Joint Calendar

40. They will approve it and once they check the box on their computer, they will see both their personal calendar and the joint calendar. Everyone can add to this team calendar. Great for setting up parent conferences, department meetings, etc.

41. Contacts Add a contact from an email Add a contact manually Create a mailing list Sending an email to mailing list Removing contact from mailing list

42. Add contact from email

44. Add contact manually

45. Same box as before. Just fill out the information you want to add. I put Parent as my parents’ middle name and Student as my students’ middle names to help me sort them easily.

46. Creating a mailing list

51. You can only put a certain number of people on a distribution list. (50, I believe). You may need to make two or more distribution lists to cover everyone you need.

52. Sending an email to mailing list

56. Removing a contact from M.L. You can remove them as a contact OR you can take them off the distribution list. Find their name under the contact list, right click, and delete Or open the distribution list, find their name, click on it once, and hit the delete key.

57. Tasks Add a task Set a due date Check off your list!

58. Add a task

59. Checking off a task

60. Deleting a task

61. Notes

63. Journal You may have to add this button to your list. The journal can be used to record information much like a regular journal.

64. Journal

65. RSS Click on RSS feeds under the home page and it will give you information on signing up with RSS feeds. Many of these will send you messages but the websites will be blocked.

66. RSS Feed

67. For instructions and more info http://watfordtechnology.wikispaces.com/ Email: cwatford@shelbyed.k12.al.uscwatford@shelbyed.k12.al.us Thank you for coming! Any questions?