1. VGIN Advisory Board Presentation VGIN Strategic Planning for GIS in Virginia Touchstone Consulting Group October 14, 2009 Virginia Geographic Information Network

2. Purpose: To inform and engage VGIN Advisory Board Members in the strategic planning process and its next steps Outcomes: An understanding of VGIN’s strategic process, including what has been accomplished to date and what is to come An understanding of the GIS information that has been gathered during the strategic planning process Reactions, input and validation from the Board Guidance from the Board on how VGIN can implement the strategic plan Virginia Geographic Information Network

3. Overview of the Strategic Planning Process Presentation and Discussion: Our Findings of GIS in the Commonwealth ◦ Current Snapshot of GIS in the Commonwealth Interview and Town Hall Meetings Survey results ◦ GIS Vision Statements ◦ Stakeholder Expectations of VGIN ◦ Priorities for VGIN Discussion: Guidance from the Board on how VGIN can Implement the Strategic Plan Wrap up and Next Steps Virginia Geographic Information Network Today’s Agenda

4. Data Gathering – Aug to Oct 2009 Stakeholder Interviews Online Survey Regional Town Hall Meetings → Board Input Data Analysis Draft Strategic Plan – Oct to Nov 2009 Feedback on Draft Strategic Plan – Nov to Dec 2009 Board to provide input on strategic plan Meeting and survey participants to comment online Final Strategic Plan – Dec 2009 to Jan 2010 Board Endorsement – January Board Meeting Virginia Geographic Information Network Strategic Planning Process

5. Virginia Geographic Information Network VGIN’s Approach to the Strategic Planning Process To gain diverse participation resulting in early buy-in and big- picture perspective of GIS in Virginia Intent Results Interviews and Survey Facilitated Town Hall Meetings Consensus on the big- picture perspective of GIS Clear expectations and priorities for VGIN Ideas for a future vision were proposed GIS stakeholders from local, state and federal government, private industry, NGOs, Academia, 9-1-1, PDCs, and the VGIN Board were interviewed Strategic Plan

6. Virginia Geographic Information Network VGIN Staff and Board VITA Management Team Local Government State Government Federal Government Planning District Commissions (PDCs) Non Governmental Organizations (NGOs) Public Safety Academia Private Sector Who did we Interview?

7. Virginia Geographic Information Network Which Stakeholders Have Attended the Town Hall Meetings? CulpeperRichmondRoanokeTidewater Local Government1182719 State Government33042 Federal Government1205 Planning District Commissions (PDCs)1222 Non Governmental Organizations1002 Academia1330 Private Sector4524 Other0010

8. Virginia Geographic Information Network Current Snapshot: Organizations are Doing Good Work but Efforts are Fragmented

9. In many aspects, GIS is meeting the needs of Virginia Technology has improved Quality of data has improved GIS has the talent and capability GIS has some strong champions GIS Education has improved Virginia Geographic Information Network Key Findings of GIS in the Commonwealth (From Interviews and Town Hall Meetings)

10. Although there is a strong commitment to improve GIS, considerable fragmentation exists There are Many Different Virginias Lack of Coordination –Lack of standards –Duplication of efforts –Ownership of data Difficult to Access Data Lack of Trust that Data is Accurate and Reliable Lack of Outreach & Education Lack of Funding Virginia Geographic Information Network Key Findings of GIS in the Commonwealth (From Interviews and Town Hall Meetings)

11. Can’t Keep Up with Rapidly Changing GIS Technology 60.8% Lack of Money in Budgets for GIS 82.5% Experience with VGIN has been Positive95.4% Interest in the Development of Geospatial Data Standards95.9% Understand the Value in Collaboration 98.6% Virginia Geographic Information Network Key Findings of GIS in the Commonwealth (From Online Stakeholder Survey)

12. Virginia Geographic Information Network Future State: Collaborating towards a Common Vision

13. Virginia Geographic Information Network Culpeper To enhance Virginia’s common wealth and knowledge through geographic solutions Richmond Using geographic knowledge to create a better Virginia Roanoke Comprehensive mapping for today, for clarity and accessibility tomorrow Hampton Roads We make GIS as easy as a phone call, allowing people to communicate and collaborate to answer the questions that relate to the spatial components of their lives Stakeholder Visions For GIS in Virginia

14. Virginia Geographic Information Network

15. Geospatial Data Management (60%) Geospatial Coordination (30%) Application Services (5%) Policy (5%) To "foster the creative utilization of geographic information and oversee the development of a catalog of GIS data available in the Commonwealth" VGIN’s WorkVGIN’s Mandate

16. VGIN has excellent professional personnel and has earned a great deal of respect VGIN has built and improved relationships “VGIN has done a lot with a little” VGIN has received praise for its products and services –Orthoimagery –Road Centerline –Developing the Metadata Portal Virginia Geographic Information Network Stakeholder Feedback: VGIN’s Strengths

17. VGIN should step up to the plate and take the lead Provide more of the right services –Continue to provide products and services –Focus more on strategy instead of project work –Serve as a GIS clearinghouse –Facilitate the establishment of standards and guidelines –Promote the value of GIS –Provide best practices Eliminate VGIN’s cost recovery model Advisory Board should become more interactive, engaged and diversified –More local and federal representation –More public champions Establish working groups to move everyone in the same direction Virginia Geographic Information Network Stakeholder Feedback: VGIN Shortcomings

18. Virginia Geographic Information Network Prioritizing VGIN’s Services Culpeper Maintain a statewide road centerline (RCL) Provide state of the art orthoimagery Expand the frequency and the diversity of data products offered (example: LIDAR, Hydrography, parcel data, orthoimagery) Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.) Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government Coordinate regional cooperative efforts (including application development) Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia Develop and maintain geospatial standards Host and serve more ARCGIS services Generate and maintain a statewide geospatial strategic plan

19. Virginia Geographic Information Network Prioritizing VGIN’s Services Richmond Provide state of the art orthoimagery Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government Coordinate or maintain a statewide road centerline Develop and maintain geospatial standards Develop Common Applications (such as the geocoder) to support agencies that cannot develop their own applications Coordinate regional cooperative efforts (including application development) Provide recommendations and standards for implementing state and federal government mandates related to GIS Act as the liaison between VITA / Northrop Grumman and state agencies regarding the technological needs of GIS Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)

20. Virginia Geographic Information Network Prioritizing VGIN’s Services Roanoke Provide state of the art orthoimagery Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government Coordinate or maintain a statewide road centerline Develop and maintain geospatial standards Provide a standard statewide hydrography layer Provide a statewide LIDAR base map Identify and share best practices Facilitate Communication between Virginia’s agencies, agencies from other states, and the federal government Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)

21. Common Priorities (from Culpeper, Roanoke and Richmond) 1.Provide state of the art orthoimagery 2.Coordinate or maintain a statewide road centerline 3.Develop and maintain geospatial standards 4.Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government 5.Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia 6.Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.) Virginia Geographic Information Network Stakeholder Feedback: VGIN Should Reprioritize its Services

22. Similarities –Develop and maintain geospatial standards –Oversee the development of a Commonwealth-wide geospatial data inventory Differences Local stakeholders want more services –Expand the frequency and the diversity of data products offered (Examples: LIDAR, Hydrography) State stakeholders are more interested in coordination –Act as the liaison between VITA / Northrop Grumman and state agencies regarding the technological needs of GIS –Provide recommendations and standards for implementing state and federal government mandates related to GIS –Develop Common applications (such as the geocoder) to support agencies that cannot develop their own applications Virginia Geographic Information Network Stakeholder Feedback: Similarities and Differences Between the Regions’ Priorities

23. Virginia Geographic Information Network Additional Questions or Comments? Our Findings of GIS in the Commonwealth

24. Current : Geospatial Data Management (60%) Geospatial Coordination (30%) Application Services (5%) Policy (5%) Future : Geospatial Data Management (?) – Clearinghouse – Ortho / RCL Maintenance Geospatial Coordination (?) – Outreach – Education – Facilitation / Collaboration – Best Practices – Training Application Services (?) – Application Hosting – Application Development Policy (?) – Standards Virginia Geographic Information Network In Light of the Feedback, What Does the Board Suggest VGIN Focus On?

25. What, if anything, should the Board be doing differently from what it is doing now? Virginia Geographic Information Network

26. Opportunity to Comment on Draft Strategic Plan: Nov - Dec 2009 – Public comment period online to board members and all meeting and survey participants Final Strategic Plan: Dec 2009 – Jan 2010 Formal Board Endorsement of Strategic Plan: January Board Meeting Implement and Reassess Strategic Plan: Annually Virginia Geographic Information Network Next Steps

27. Thank You Its been our pleasure working with VGIN Virginia Geographic Information Network Touchstone Consulting Walt Kaplan walt.kaplan@touchstone.comwalt.kaplan@touchstone.com Mike Larcher mike.larcher@touchstone.commike.larcher@touchstone.com Laura Kriv laura.kriv@touchstone.comlaura.kriv@touchstone.com