1. Business Interoperability Interfaces for public procurement in Europe
Pre-award procurement
Stockholm 2014
2 December , 2014
Fred van Blommestein

2. Pre-award business process
Notification
Call for
Tender
Tendering
Awarding
Contrac-
ting
Fulfilment
Invoicing
CfT
preparation
Pre-awarding phase
Ordering
Payment
Post-awarding phase
identify
need
Procedures are prescribed in European directives 2 2

3. Pre-award procedures Notification Call for Tender
In BII1 and BII2 only selected process steps were defined
BII3 will offer “procedural profiles” 3 3

4. European developments
New Public Procurement Directive (2014)
New procedures (art. 31 – 38)
New notification forms
Electronic communication mandatory (art. 19)
European Single Procurement Document (art. 59)
Best practices
Golden Book on e-procurement
Recommendations eTEG (Expert Group on e-Tendering)
eSENS (EU Large Scale Pilot project)
eTendering pilot (system to system communication)
VCD/OCD pilot
Pre- and post-award catalogues
BII3 will update existing BII profiles accordingly 4 4

5. Xvergabe
Successful German standard/implementation of pre-award procedures
Low threshold: not all information is structured
BII3 will support Xvergabe and offer two “maturity levels”:
Level 1: automating workflow (Xvergabe approach)
Level 2: automating information processing (automatic evaluation of tenders) 5 5

6. Pre-award deliverables (1)
Complete the procedures:
Call for Tender - Questions and Answers
Qualification rejection
Awarding Notification
Etc.
Complete the Notification processes:
Search Notices
Communication between publishers
Etc.
BII3 will complete the BII library, supporting full eTendering 6 6

7. Pre-award deliverables (2)
BII10
Contract Notice
BII11
Advanced Qualification
BII12
Advanced Tendering
BII14
Prior information notice
BII22
Advanced Call for tender
BII34
Advanced Call for Tender with pre-award Catalogue Request
BII35
Advanced Tendering with pre-award Catalogue
BII37
Open Procedure
BII39
Restricted Procedure
BII43
Contract Award Notice
BII45
Search Notices
BII46
Subscribe to Procedure
BII47
Call for Tender
BII48
Call for Tender Questions and Answers
BII49
Qualification
BII50
Tender Clarification
BII51
Qualification Rejection
BII52
Invitation to Tender
BII53
Tender Withdrawal
BII54
Tendering
BII56
Final Guarantee
BII57
Preliminary Awarding
BII58
Notify Awarding
BII59
Contracting
BII60
Tender Status Inquiry
BII61
Communication between notice publishers
BII62
Search Notice Metadata
BII64
Communication between notice publisher and eTendering platform 7 7

8. Task teams Pre-award Task teams:
Tendering (Kornelis Drijfhout, PIANOo, NL)
Notification (Natalie Muric, The Publication Office)
Catalogue (Veit Jahns, Uni Koblenz, DE)
Member Organisations:
Uni Koblenz (DE)
DIGST (DK)
PIANOo (NL)
Difi (NO)
Uni Duisberg-Essen (DE)
WNRHA (NO)
SFTI (SE)
UPRC (GR)
AVCP (IT)
Consip (IT)
Phast (FR)
DILA (FR)
DIGIT (EC)
The Publications Office (EC)
DG MARKT (EC)
eVergabe (DE) 8 8

9. Summary
BII3 will:
Complete the BII library with all pre-award process steps and offer procedural profiles
Update existing profiles to new rules, regulations and insights
Support Xvergabe, offering a “workflow level” maturity level
Ensure consistency across profiles with a Business Term Vocabulary
Co-operate closely with Publication Office, eSENS, ePrior and national tendering platforms 9 9

10. THANK YOU FOR YOUR ATTENTION!
More information:
THANK YOU FOR YOUR ATTENTION! 10 10