1. www.peppol.eu PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL – Vision and status André Hoddevik, Project Director Agency for Public Management and eGovernment (Norway)

2. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Contents 1.Overview 2.Stakeholders and users in the PEPPOL Community 3.PEPPOL targets 4.It’s time to connect Page 2

3. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 3 Overview

4. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 The PEPPOL project Pilot A objective: Enabling EU-wide public eProcurement 50% EU contribution for achieving interoperability Coordinated by the Norwegian Agency for Public Management and eGovernment (Difi) Consortium and scope: 18 beneficiaries from 12 countries Total budget 30,8 M€ 8 work packages, <1.600 person months and 10 M€ on sub-contractors Project start up: 1 May 2008, duration 42 (48) months The PEPPOL project is the result of the European Competitiveness and Innovation Programme (CIP) ICT Policy Support Programme (ICTPSP) 2007 and 2009 Call for Proposals

5. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 The PEPPOL Vision Any supplier (incl. SMEs) in the EU can communicate electronically with any European contracting authority for all procurement processes. 5

6. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL project structure

7. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Who is in the PEPPOL project?

8. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 8 Stakeholders and users in the PEPPOL Community

9. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Project Mgt ICT Industry (software and services) Industry Associations Contracting Authorities Standards bodies European Commission Other Large Scale Pilots Suppliers (especially SMEs) Beneficiaries Business Processes And Infrastructure Non PEPPOL beneficiary PEPPOL Beneficiary influenced Awareness

10. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Publish contract notice in TED Catalogue tool Contracting Authority The Pre-award process – Preparing the contract notice and documentation asssas List qualification criteria Specify goods and services required Evidences Attestations Qualifications Retrieve contract notice from TED Economic Operators Retrieve/receive contract documentation Publish/send contract documentation

11. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Contracting Authority The Pre-award process – Creating the tender submission Specify goods and services Prepare evidences For qualification Sign all and Submit tender eSignature validation Economic Operators Evaluate tender & select supplier Qualification Goods and services Other documentation Catalogue tool asssas 13d34 22asDE VCD tool

12. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Summary: PEPPOL Pre-award solutions development and pilot participation 12 Function Solutions development (ICT) Piloting StructuralUsage eSignature Certificate Authorities eTendering solution providers Contracting Authorities VCD National VCD providers Issuers of certificates Registration Authorities eTendering solution providers Contracting Authorities Economic Operators eCatalogue (Pre-award) Contracting Authorities Economic Operators Classification services eTendering solution providers Contracting Authorities Economic Operators

13. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Catalogue tool Contracting Authority The Post-award process – Purchasing goods and services Update classifications Supplier asssas 13d34 22asDE Update catalogue eCatalogue Update catalogue Process order eOrder Place order Raise invoice eInvoice Process invoice

14. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Summary: PEPPOL Post-award solutions development and pilot participation 14 Function Solutions development (ICT) Piloting StructuralUsage eCatalogue (Post-award) Catalogue/content management providers ERP solution providers ePurchasing solution providers eProcurement communities Buyer/Supplier pairs eOrdering ERP solution providers ePurchasing solution providers eProcurement communities Buyer/Supplier pairs eInvoicing ERP solution providers ePurchasing solution providers eInvoice portals eProcurement communities Buyer/Supplier pairs Transport Community hub providers eCommerce gateway providers eProcurement communities eProcurement networks

15. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 15 The value proposition for participants

16. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL business benefits for… Contracting authorities: Reduced costs and improved efficiency... through automated and integrated processes Better control of the use of funds … through greater transparency by using common processes Access to more competition for goods and services Help modernise their economy... by Government being a driving force to achieve a critical mass of eProcurement adoption by using Government purchasing power to stimulate innovation Facilitate exports by domestic companies Participate in a top European project in public eProcurment innovation... with the possibility to influence the future evolution

17. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Contracting authority operational benefits include... Assess and qualify foreign suppliers Describe their needs for goods and services in a uniform way Validate eSignatures prepared with foreign certificates (and sign documents electronically themselves) Send orders electronically cross borders Receive invoices electronically cross borders

18. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL business benefits for… Suppliers: Reduced costs through automated processes... electronic transmission of machine readable data eliminates re-keying. Increased sales through easier access to markets... because many inhibitors to cross border business are removed. Simplified processes and procedures... current procedures are sometimes cumbersome Creating an innovative image... participating in a PEPPOL pilot creates a positive company image

19. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Supplier operational benefits include... Qualifying as a cross border supplier Describing their goods and services in a uniform way Signing documents electronically with certificates of their choice Receiving orders electronically across borders Sending invoices electronically across borders Having a single interface to European contracting authorities

20. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 20 PEPPOL targets

21. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 A set of maturity levels covering technical, business and market issues has been defined Technical readiness of WPs (Pre- and post-award) Integration readiness between WPs/towards external solutions Usability of interfaces/profiles of WPs Reliability of infrastructure and protocols Scalability of infrastructure and technical capacity Page 21 1 2 3 4 5 6 8 9 10 11 Awareness of solution Recruitment of solution users Adoption of solution Satisfaction with solution Market penetration Impact on competitiveness and innovation Technical maturity levels Business maturity levels Market maturity levels To be used for measuring results of technology developers responsibilities To be used for measuring results of PEPPOL participant responsibilities per country To be used for measuring overall PEPPOL results 7

22. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 A timeline for reaching the different maturity levels have been agreed... PEPPOL Tools technical readiness 1 Integration of PEPPOL Tools in external solutions 2 Interface usable 3 Infrastructure reliable 4 Infrastructure scalable 5 Awareness of solution 6 Adoption of solution 8 Satisfaction with solution 9 Maturity levels required Maturity milestone 1 Maturity milestone 2 Maturity milestone 3 Maturity milestone 4 Maturity milestone 5 Recruitment of solution users 7 1.11.2010 1.5.2011 1.11.2011 1.5.2012 1.5.2013 Market penetration 1010 Market influence1

23. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 In order to reach the maturity levels, piloting must relate to both structural and usage targets Page 23 Get the PEPPOL solutions integrated in as many public sector eTendering or eSourcing solutions as possible to create a uniform way of validating signed documents, qualifying suppliers and describing needs for goods and services Infrastructural targets Target CAs willing to use the PEPPOL VCD and eCatalogue approach in their tender and CAs willing to receive electronically signed tender documents where the signatures could be validated through PEPPOL, measure proportion of eSignatures, VCD and eCatalogues crossing Member state borders Usage targets Connect “e-procurement communities” to the PEPPOL infrastructure and enable business transactions according to PEPPOL specifications Buyer-supplier pairs doing business through PEPPOL-connected e-procurement communities, measure proportion of transactions crossing Member State borders Pre award Post award

24. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974...where some Key Success Indicators (KSI) could be defined Measuring business and market maturity levels … x number of e-procurement communities have been connected to the PEPPOL infrastructure, enabling y contracting authorities and z economic operators to exchange business documents according to PEPPOL specifications …x number of transactions have been carried out through the PEPPOL infrastructure, out of which y % are cross border … x number of tenders have been launched with use of PEPPOL VCD and/or eCatalogue solutions, receiving y number of bids, out of which z % are cross border... Where the x, y and z’s need to be “high enough” to demonstrate that maturity milestones have been reached /are reachable Leaving us with the question: What is ”high enough”? Page 24

25. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 25 It’s time to connect!

26. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 How to get access to PEPPOL solutions Pre-award components PEPPOL eSignature validation tools PEPPOL VCD tools PEPPOL eCatalogue template tools …as standalone web based tools, or as integrated parts of eTendering / eSourcing solutions Post-award tools …either tools for connecting your existing eProcurement solutions handling eCatalogues eOrdering and/or eInvoicing through the PEPPOL transport infrastructure (Middleware, BusDox, AP, SMP...) …or PEPPOL enabled eProcurement software or SaaS handling eCatalogues eOrdering and/or eInvoicing

27. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL production pilots Maturity milestone 1 Maturity milestone 2 Maturity milestone 3 Maturity milestone 4 Maturity milestone 5 Production Pilot Stage 0 The basic PEPPOL components are ready for real transactions involving a limited number of pilot contributors First pilot contributors ready to perform real business via PEPPOL components; recruitment of more pilot users Production Pilot Stage 1 The integrated PEPPOL community are ready for real transactions The recruited pilot contributors are ready to be enrolled, recruitment continues and a higher number of pilot contributors are involved Production The PEPPOL community capabilities proven, industry and governments actively involved in governance The PEPPOL solution attracts more users and is seen as a backbone e- procurerment community, having impact on competitiveness and innovation in Europe Production Pilot Stage 2 The PEPPOL community have been proven in real transactions, involving a substantial number of pilot contributors PEPPOL is recruiting the necessary numbers of pilots for next stages, and has thereby reached a defined adoption level Production Pilot Stage 3 The PEPPOL community have been proven in scalable transactions involving a high number of pilot contributors, and adjusted according to user reactions The PEPPOL community attracts significant number of users and moving towards status as a backbone e- procurerment community 1.11.2010 1.5.2011 1.11.20111.5.20121.5.2013 External message

28. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Summary PEPPOL is about to “go live” Recruitment of PEPPOL users ongoing E-procurement communities Contracting Authorities & Buyer/supplier pairs PEPPOL enabled solutions and services about to be brought to market ”Open PEPPOL” user community to involve industry and governments in future governance to be established 28

29. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 www.peppol.eu eProcurement without borders in Europe www.peppol.eu