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HEQCIS Briefing and Demo July 2015. Background Minimize the double capturing of data in the Education and Training Sector Minimize the double capturing.

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Presentation on theme: "HEQCIS Briefing and Demo July 2015. Background Minimize the double capturing of data in the Education and Training Sector Minimize the double capturing."— Presentation transcript:

1 HEQCIS Briefing and Demo July 2015

2 Background Minimize the double capturing of data in the Education and Training Sector Minimize the double capturing of data in the Education and Training Sector Ensure that data conforms to minimum data standards for the Education and Training Sector Ensure that data conforms to minimum data standards for the Education and Training Sector

3

4

5 Getting Started Apply for an Edu.Dex license Apply for an Edu.Dex license Register Qualifications on the HEQCIS Register Qualifications on the HEQCIS Install and activate Edu.Dex application Install and activate Edu.Dex application Implement Edu.Dex updates Implement Edu.Dex updates Extract data submission Extract data submission Validate submission Validate submission Submit data to HEQCIS Submit data to HEQCIS

6 HEQCIS Edu.Dex Demonstration

7

8 Edu.Dex for Standard ETQA Standard Conforms to the NLRD Load Specifications as a minimum (version 2) Conforms to the NLRD Load Specifications as a minimum (version 2) Accommodates the specific data collection needs of the Standard ETQA Accommodates the specific data collection needs of the Standard ETQA

9 File specification http://www.che.ac.za/focus_areas/heqcis/o verview http://www.che.ac.za/focus_areas/heqcis/o verview http://www.che.ac.za/focus_areas/heqcis/o verview http://www.che.ac.za/focus_areas/heqcis/o verview File 61 – Person/Learner information File 61 – Person/Learner information File 62 – Learnership enrolment/achievement (not applicable for the HEQCIS) File 62 – Learnership enrolment/achievement (not applicable for the HEQCIS) File 63 – Qualification enrolment/achievement File 63 – Qualification enrolment/achievement File 64 – Course (Unit Standard) enrolment/achievement File 64 – Course (Unit Standard) enrolment/achievement

10 File specification New files: New files: File 65 – Staff employment information File 65 – Staff employment information File 66 – Journal publications File 66 – Journal publications File 67 – Person journal publications File 67 – Person journal publications File 68 – Person/Learner FTE File 68 – Person/Learner FTE

11 General Registering Qualifications on the HEQCIS Provider Qualification Code Provider Qualification Code SAQA Qualification ID SAQA Qualification ID HEQCIS Qualification Code HEQCIS Qualification Code

12 General Understanding the file specifications Understanding the file specifications Provider_Code and Provider_ETQA_Id Provider_Code and Provider_ETQA_Id Qualification_Code Qualification_Code Other lookup codes http://www.saqa.org.za/nlrdinfo.php Other lookup codes http://www.saqa.org.za/nlrdinfo.php http://www.saqa.org.za/nlrdinfo.php

13 File 61 Person/Learner information National_Id, Person_Alternate_Id and Alternative_Id_Type National_Id, Person_Alternate_Id and Alternative_Id_Type Uniqueness constraint Uniqueness constraint Each record must have at least one File 63, File 65 or File 67 record Each record must have at least one File 63, File 65 or File 67 record

14 File 61 Person/Learner information Alternative_Id_Type (not NULL) Alternative_Id_Type (not NULL) Equity_Code (not NULL and not U) Equity_Code (not NULL and not U) Nationality_Code (not NULL) Nationality_Code (not NULL) Home_Language_Code (not NULL) Home_Language_Code (not NULL) Gender_Code (not NULL and not U) Gender_Code (not NULL and not U) Citizen_Resident_Status_Code (not NULL) Citizen_Resident_Status_Code (not NULL) Socioeconomic_Status_Code (not NULL) Socioeconomic_Status_Code (not NULL) Disability_Status_Code (not NULL and not U) Disability_Status_Code (not NULL and not U) Person_Birth_Date (not NULL) Person_Birth_Date (not NULL)

15 File 61 Person/Learner information Person_Home_Addr_Postal_Code (not NULL) Person_Home_Addr_Postal_Code (not NULL) Person_Postal_Addr_Post_Code (not NULL) Person_Postal_Addr_Post_Code (not NULL) Province_Code (not NULL and not 0) Province_Code (not NULL and not 0) Person_Previous_Alternate_Id, Person_Previous_Alternative_Id_Type, Person_Previous_Provider_Code Person_Previous_Alternate_Id, Person_Previous_Alternative_Id_Type, Person_Previous_Provider_Code Health and Functioning Codes Health and Functioning Codes

16 File 63 Qualification enrollment/achievement National_Id, Person_Alternate_Id and Alternative_Id_Type National_Id, Person_Alternate_Id and Alternative_Id_Type Uniqueness constraint Uniqueness constraint Each record must have one File 61 record Each record must have one File 61 record

17 File 63 Qualification enrolment/achievement Qualification_Code Qualification_Code Assessor_Registration_Number (always NULL) Assessor_Registration_Number (always NULL) Learner_Enrolled_Date Learner_Enrolled_Date Part_of (always 1), Learnership_Code (always NULL) Part_of (always 1), Learnership_Code (always NULL) Assessor_Etqa_Id (always 621) Assessor_Etqa_Id (always 621) CESM 1 (not NULL) CESM 1 (not NULL) Most_Recent_Enrolment_Date (not NULL) Most_Recent_Enrolment_Date (not NULL)

18 File 65 Staff employment National_Id, Person_Alternate_Id and Alternative_Id_Type National_Id, Person_Alternate_Id and Alternative_Id_Type Uniqueness constraint Uniqueness constraint Each record must have one File 61 record Each record must have one File 61 record

19 File 65 Staff employment Staff_Category_Id Staff_Category_Id Filler_01 and Filler_02 (always NULL) Filler_01 and Filler_02 (always NULL) Staff_Category_ETQA_Id (always 621) Staff_Category_ETQA_Id (always 621) Employment_Status_Id Employment_Status_Id Highest_Qualification_Type_Id Highest_Qualification_Type_Id Appointment_Type_Id Appointment_Type_Id FTE FTE

20 File 66 Journal Publication Journal_Publication_Code Journal_Publication_Code Uniqueness constraint Uniqueness constraint Each record must have one File 67 record Each record must have one File 67 record

21 File 66 Journal Publication Journal_Name Journal_Name Accredited Accredited Journal_ISSN Journal_ISSN Article_Title Article_Title CESM CESM

22 File 67 Person Journal Publication National_Id, Person_Alternate_Id and Alternative_Id_Type National_Id, Person_Alternate_Id and Alternative_Id_Type Uniqueness constraint Uniqueness constraint Each record must have one File 61 record Each record must have one File 61 record Each record must have one File 66 record Each record must have one File 66 record

23 File 67 Person Journal Publication Journal_Publication_Code Journal_Publication_Code Affiliated Affiliated Weight Weight

24 File 68 Person/Learner FTE National_Id, Person_Alternate_Id and Alternative_Id_Type National_Id, Person_Alternate_Id and Alternative_Id_Type Uniqueness constraint Uniqueness constraint Each record must have one File 63 record Each record must have one File 63 record

25 File 68 Person/Learner FTE Qualification_Code Qualification_Code FTE_Year FTE_Year FTE FTE

26 Edu.Dex More information www.praxis.co.za/EduDex

27 Thank you

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