1. Microsoft Word: What you need to know for your Legal Analysis Writing and Research (LAWR) Class

2. Microsoft Word Both Word 2013 for Windows PC and Word 2011 for Apple-Mac platforms

3. Download (Word) OfficeWord Windows Apple Google “ub software download” – Click on first result: “Downloading Software…”

4. How to Format an Appellate Brief: Guide to formatting an appellate brief using Word and a PC or a MAC Guide to formatting an appellate brief using Word and a PC or a MAC

5. Why is this important? Your respective faculty want to focus on teaching legal research and writing skills and not spend class time teaching the features of Microsoft Word Easily preventable formatting mistakes may needlessly cost you points on your assignments!

6. Basic Terminology: Ribbon: Menu / Interface Tabs: Navigation Status Bar Page & Word Count (View) Layout & Zoom-In/Out Quick Access Toolbar

7. Tabs MAC WORD TERMINOLOGY Groups Status Bar Word Toolbar Tool Ribbon

8. How to Set Font Type 1.Click the Home Tab on the ribbon 2.In the Font group you will see a drop down menu for the font types 3.Font types are listed alphabetically 4.Word offers a Recently Used Fonts section at the top of the listing

9. How to Set Font Size 1.Click the Home Tab on the ribbon 2.In the Font group you will see a drop down menu for the font sizes 3.Font size can be selected from the listing or a specific size can be typed in at the top

10. Mac: How to Set Font Type and Size Under the home menu select font type and size or set under Font tab in the top menu

11. Use the Font increase or decrease buttons in the tool bar

12. How to Insert Symbols (¶ § ©, etc.) 1.Click the Insert Tab on the ribbon 2.Click on Symbol menu on the far right 3.If you don’t see the symbol in the quick view window, click on the ‘More Symbols’ option at the bottom of the drop down menu 4.Select the symbol and click Insert Next time…

13. Mac: How to Insert symbols ¶ § © Select insert tab in top WORD ribbon followed by symbols in the drop down, select “ Symbol Browser”

14. Setting Indentation of Paragraphs and Headings 1.Click the View tab and check the box labeled “Ruler” if the Ruler does not appear by default

15. Creating a First-Line Indent with the Ruler 2.Place cursor where you want to add the indent 3.On the Ruler, drag the First Line Indent Marker (the top triangle located on the left side of the ruler) to the position where you want the text to start

16. Mac: Creating a First-Line Indent with the Ruler

17. Paragraph Indentation 1.Left click to highlight the relevant paragraph(s) 2.Slide the left and right indents to the desired locations on the ruler. Bluebook Rule 5.1

18. Paragraph Indentation (cont’d) Bluebook Rule 5.1 3.Justify the paragraph (under Home tab)

19. Mac: Paragraph Indentation 1.Select paragraph, use first-line and hanging indent marks; indent right 2.Use increase indent buttons in the paragraph tool group

20. How to Set Margins - Document 1.Click the Page Layout tab on the ribbon 2.Click on Margins 3.There are a variety of options to choose from. If your professor requests a unique margin setting then choose the Custom Margins option at the bottom of the drop down menu

21. How to Set Margins – Within Document 1.Highlight the text you want to indent 2.Click the Page Layout Tab on the ribbon 3.Click on Margins 4.Choose the Custom Margins option at the bottom of the drop down menu and specify the dimensions necessary 5.Choose Selected text from the menu

22. Mac: How to Set Margins-Within Document

23. Creating and Indenting Bullet Points and Outline Sections Under the Home Tab, select from the outline options on the ribbon; there are three types to chose from and an option to customize your outline. Use Tab (right) and Shift + Tab (left) to change levels.

24. Creating and Indenting Bullet Points and Outline Sections From Tool Ribbon select “bullets and numbers” Make your selection or customize bullets or numbers

25. How to Adjust Line Spacing 1.Place cursor in blank document or highlight relevant paragraphs 2.From Home tab, select the Line and Paragraph Spacing option 3.Under Line Spacing choose ‘Exactly’ 4.Next choose the specific spacing (such as 24 pt.) or type in the spacing number requested by your faculty member

26. Mac: How to Adjust Line Spacing Under the document home tab select the line spacing button. Line spacing options are the same as for PC Select “exactly then enter spacing number

27. How to Add or Remove Extra Space Before or After a Paragraph 1.Highlight the paragraph(s) you would like to change 2.Under the Home tab, click the Line and Paragraph Spacing menu and select the appropriate option Mac uses a very similar spacing button

28. Nonbreaking spaces are used to keep two words together, avoiding separation by line breaks. – Hold down Ctrl and Shift as you press the Spacebar and Word will not break the line between the selected text. The same method works for Mac. Insertion of nonbreaking or "hard" spaces

29. MAC

30. Find and Replace From the Home tab, select either Find or Replace on the far right-hand side of the screen or use CTRL + F

31. Mac: Find and Replace Search in Mac using the field next to the magnifying glass icon

32. Using Spelling and Grammar Check Located under the Review tab For Mac, click “Spelling and Grammar” under Tools in the top menu bar Remember to reproof your document manually! – avoid complete reliance on spelling and grammar check

33. Managing AutoCorrect and other proofing options Enable or disable spell check and grammar features Enable (disable) for ALL CAPS or numbers 1.Click File tab 2.Select Options, then Proofing 3.Make desired changes

34. Mac: Manage AutoCorrect Select auto correct under tools (top menu)

35. How to Turn off Superscript (2 nd, 3 rd, 4 th ) 1.Click the File Tab on the ribbon 2.Select Options, then Proofing in the pop up window 3.Click the Auto Correct Options button 4.Select the AutoFormat As You Type tab, uncheck the box labeled Ordinals with superscript and click OK BB Rule 10

36. Mac: How to Turn off Superscript (4 th, 5 th, 6 th )

37. Setting the Passive Voice Check

38. Passive Voice Notification

39. Mac: Setting the Passive Check

40. Inserting Page Numbers Formatting page #’s

41. Mac: Inserting Page Numbers Select insert page number under the inset tab in the menu bar, or under document elements select “page #” in the document menu

42. Inserting Page Breaks Place cursor at the desired location for the page break Under the Page Layout tab, click the Breaks drop down menu and select Next Page

43. Changing Page Number Fonts Within the Same Document Double click the top margin of the page after the inserted break On the ensuing “Header & Footer Tools” tab, de-select “Link to Previous” Select Arabic page numbers for the remainder of the document.

44. Mac: Inserting Page Breaks Place curser at the location desired for the page break Select page break under the layout tab or page break from the inset tab on the top menu bar Changing page format within a document

45. Creating Section Headings 1.Insert page numbers 2.Select headings to be included in the Table of Contents by holding Ctrl and left-clicking (highlighting) each one 3.Choose heading format under Home tab

46. Building a Table of Contents 1.Place cursor at the location desired for the Table of Contents 2.Under the References tab select the Table of Contents menu 3.Choose desired format for Table of Contents

47. Completed Table of Contents

48. Mac: Creating a Table of Contents Under the Home tab click Headings under Styles Go to Document Elements tab and create your table of contents

49. Creating Table of Authorities (under References tab) 1. Select and Mark your citations 2. Place cursor at the location the table needs to be inserted and click OK

50. Creating a Table of Authorities For Mac Highlight citation in your document Go to Insert (at top Word tool bar) Select Index & Tables select Table of Authorities

51. Enable Text-To-Speech (TTS) Select Speech in Word Options and add to Tool Bar Select text to be read with your cursor and click on the speech button in the tool bar; an automated voice will read the outlined text aloud

52. Text to Speech for Mac From system ribbon select “system preferences” In system preferences box check “speak selected text” Highlight text for speech On Mac keyboard push keys option and ese to start speech audio via speakers

53. Tracking Changes To turn off tracking click “Track Changes” until blue highlight is off Mac: Turn of tracking by unchecking “Highlight Changes” options.

54. Using Shortcut Keys See handout for a more extensive listing of shortcuts

55. Access our slides and instructional videos on MS Word

56. Database Access Please verify that you have all 4 documents in your envelope: WestlawNext (TWEN) Lexis Advance Bloomberg Law CALI

57. Student Services Librarian Brian Detweiler 211a O’Brian Hall briandet@buffalo.edu Student Services