1. California English Language Development Test (CELDT) 2015-16 Edition
CELDT Coordinator Support Session
September 2015

2. Student Testing Branch Website
PPT available on website
Under Coordinator Resource Link
Student Testing Branch
Office: (213)
Fax: (213)
CELDT
CELDT Coordinator Support Training

3. CELDT Coordinator Support Training
CELDT Support Session
CELDT
CELDT Coordinator Support Training

4. CELDT Support Session Local Scoring Tool (Live Demonstration)
CELDT Related MiSiS Rosters
ELAS Report
For missing EL information
CELDT Coding Roster
Students to be tested
Coding test booklets with NO Pre-id Barcode Label
Submitting to testing center
Master Plan Roster
To verify students to be tested
CELDT Test Discrepancy Report
After testing is completed
To verify students still not tested
Local Scoring Tool (Live Demonstration)
CELDT
CELDT Coordinator Support Training

5. CELDT Coordinator Support Training
CELDT Support Session
Attend a CELDT Training for CELDT Coordinators, presented by Local District English Learner staff - Before testing begins
Complete the CELDT Security Forms Training. See REF-6520, CELDT Training for Principals and Testing Coordinators, and Submission of Test Security Forms for
- Before handling any tests, but no later than August 24
Complete the CELDT Administration Instructions Training This training DOES NOT meet the test examiner training requirement to administer CELDT
Inventory test materials - As soon as possible
Review CELDT Administration Instructions - Before testing begins
Provide notice to parents of CELDT testing. Distribute parent letter - Before testing begins
Update MiSiS to create pre-ID for new students
Enter Home Language Survey
Primary Language
Initial Language Classification and date
Pre-ID: Information updated in MiSiS by Aug. 31, delivered on the week of Sept. 28
Late Pre-ID: Information updated in MiSiS by Sept. 15, delivered on October 9
CELDT
CELDT Coordinator Support Training

6. Update MiSIS to Create Pre-IDs
Enter Home Language Survey
Primary Language
Initial Language Classification and date
CELDT
CELDT Coordinator Support Training

7. CELDT Support Session
Signed Security Affidavits must be obtained prior to test examiners having access to any tests or training materials, including online trainings
- Before test examiners handle or view any test material
Prepare two face-to-face CELDT trainings for test examiners
Part I, CELDT Training for Test Examiners
CELDT Coordinators use the CELDT Training for Test Examiners to facilitate a whole group face to face training with test examiners at the school site focusing on the purpose of the CELDT and on CELDT scoring procedures.
Part II, CELDT Scoring Calibration Training for Test Examiners
CELDT Coordinator facilitates a face to face training for test examiners on CELDT scoring exercises designed to produce consistent scoring across the district and to address potential testing irregularities
*See MEM , Training for CELDT Examiners, presented by MMED*
- Before testing begins
CELDT 2015
CELDT Coordinator Support Training

8. CELDT Coordinator Support Training
CELDT Updates
Schools are required to maintain evidence of staff training
CELDT training agenda
Sign-in sheet
Handouts distributed at the training or at the make- up sessions.
Documents must be submitted to the testing Center on the October 16th turn-in only.
CELDT
CELDT Coordinator Support Training

9. CELDT Coordinator Support Training
CELDT Support Session
Inform test examiners, proctors and staff involved in testing of the importance of test security, strategies to prevent irregularities from occurring, and the logistics of testing See REF-6520, CELDT Training for Principals and Testing Coordinators, and Submission of Test Security Forms for
- Before testing begins
The California Department of Education requires districts to develop and enforce stricter policies and procedures to ensure the security of the CELDT test
CELDT 2015
CELDT Coordinator Support Training

10. Security Agreement from Principals & Coordinators
CELDT
CELDT Coordinator Support Training

11. Security Affidavit from Everyone
CELDT
CELDT Coordinator Support Training

12. Test Security – Testing Irregularities
Testing Irregularities – Include but are not limited to:
Cheating by students*
Failure to follow test administration directions*
Testing EOs and RFEP students*
Rushing students through the test or part of a test
Coaching students, including but not limited to:
Discussing questions with students before, during or after testing
Giving or providing any clues to the answers
Administering the wrong grade span test or using mismatched test materials
Administering the wrong CELDT edition
Writing on the Answer Book
* Most frequently reported irregularity during AA Window
CELDT
CELDT Coordinator Support Training

13. Test Security – Security Breaches
Security Breaches– Include but are not limited to:
Student, examiners, proctors using electronic devices during testing*
Posting pictures of test materials on social media sites*
Missing test materials*
Sharing of test items or other secure materials with anyone who has not signed the Test Security Affidavit
Discussing the test content or using test materials outside training and administration
Allowing students to take the test our of the designated testing area
Allowing test examiners or scorers to take the test home
Untrained test examiners administering the test
* Most frequently reported security breaches during AA Window
CELDT
CELDT Coordinator Support Training

14. Testing Irregularities & Security Breaches: 2014-15
Most Frequently Reported
Irregularity in
Coordinator Responsibility
District Policy and Procedure
Students, examiners, proctors using electronic devices during testing
Before test materials are distributed to students clear desk and put away books, backpacks, cell phones, electronics devices, and other materials not permitted during testing
Enforce District cell phone policy as outlined in LAUSD Parent Handbook
Posting images of test materials on social media sites
School to enforce a no electronic device policy to ensure posting on social media sites does not occur.
Adopt more stringent cell phone and electronic device policy during testing. Some effective examples used by schools include, student places cell phone in a sealed plastic baggie or envelope to prevent turning on device.
Cheating by students
Sit students with sufficient space apart, to discourage cheating. If necessary use dividers or carrels. Do not allow talking.
Ensure that strict supervision is maintained over each student while the student is testing. Examiner and proctor are to actively monitor students by walking around the room.
Failure to follow test administration directions
Allow enough time to train test examiner, proctors, and staff members involved in testing. Do read test directions exactly as stated in the Examiner’s Manual.
Submit staff training documentation to the Testing
Center to ensure all test examiners, proctors, and staff are properly trained and understand and sign the Test Security Affidavit.
Signed Security Affidavits must be obtained prior to test examiners having access to tests or secure training materials, including on line trainings.
Missing test materials
Monitor the daily distribution and collection of test materials to test examiners.
Ensure daily test counts by the examiner are accurately recorded on the Daily Inventory Control Form. See Attachment E.
Testing EO, IFEP, and RFEP students
Avoid testing EOs, IFEPs, RFEPs, giving a student another student’s test, and testing a student twice.
Submit a roster of students tested to the Testing Center. Roster to be used as a check off, to ensure identified students have an Answer Book submitted for scoring.
CELDT
CELDT Coordinator Support Training

15. CELDT Coordinator Support Training
CELDT Support Session
Schedule and conduct CELDT administration and scoring training for test examiners, proctors, scribes, and any staff involved with testing
- Before testing begins
Generate CELDT Coding Roster (See MiSiS – Job Aid, April 22, 2015)
Develop testing schedule - Before testing begins
Communicate with special education teachers to review students with IEPs and 504 Plans taking the CELDT. Identify testing variations, accommodations, modifications, and/or alternate assessments students will use during testing.
Ensure that identified variations/accommodations/modifications are used during testing
- During testing
CELDT 2015
CELDT Coordinator Support Training

16. CELDT Coding Rosters from MiSIS
Generate & Print CELDT Coding Roster
Elementary schools
Secondary schools
Resource
MiSiS – Job Aid, April 22, 2015
CELDT
CELDT Coordinator Support Training

17. CELDT Coordinator Support Training
CELDT Support Session
Provide direction and assistance to test examiners and proctors during testing
CELDT 2015
CELDT Coordinator Support Training

18. CELDT Coordinator Support Training
CELDT Support Session
Follow process for administering & scoring of Initial Assessments Scoring
Administration
CELDT Edition is obsolete and cannot be used in the school year. See REF-6499, Final Administration and Collection of Obsolete Materials, CELDT Edition, dated May 4, 2015, for instructions on returning the materials.
Transitional Kindergarten students (TK) are required to take the CELDT.
Students enrolled in Transitional Kindergarten Expansion Program (TE) will take the CELDT within 30 days of turning five (5) years of age.
Test examiners who have administered the CELDT in the past are required to re-certify on all parts of the Edition.
Only trained qualified certificated staff members (with a teacher credential) are eligible to administer and score the CELDT.
Trained paraeducators are permitted to proctor and assist in the administration of CELDT (e.g., provide sharpen pencils, distribute test materials, observe students during testing), but are not permitted to administer the assessment to students or score student responses.
Information displayed on bulletin boards, whiteboards, or charts that could be used by students to help answer test questions must be removed or covered.
All items must be administered within a domain in the order presented in the test.
The oral portions of the test should never be administered in a location where others are being tested or in an area where a student might overhear the test items before taking the test.
Test examiners are required to read the sections in the “Say” boxes in the Examiner’s Manual exactly as stated.
CELDT 2015
CELDT Coordinator Support Training

19. CELDT Coordinator Support Training
CELDT Support Session
Follow process for administering & scoring of Initial Assessments Scoring (Continued)
Administration (continued)
Students enrolled on August 18th, taking the Initial CELDT, must be tested by September 16th.
CELDT documents not submitted for scoring by the October deadline will be out of compliance with federal and state requirements and will not be included in the school’s Annual Measurable Achievement Objectives (AMAO) calculations and summary data.
Demographic pages must be completed by the testing coordinator or the test examiner, not by students.
Students must write only in the lines provided in the response boxes for the writing section. Pencil marks in the answer book margins or outside the writing section boxes will not be scored.
Test books with student marks cannot be reused.
Schools should not wait for the barcode labels before beginning testing.
Scoring
Initial tests must be scored locally before submitting tests to the Testing Center for official scoring by EDS.
Use the Local Scoring Tool (LST), a web-based application that calculates the raw scores, scale scores, and performance levels for scoring the CELDT. The LST can be accessed from the Student Testing Branch web page at, Clicking on the CELDT link, then on the Local Scoring Tool link.
Unofficial scores (Student Score Sheet or Local Scoring Tool) must be kept in the student’s Master Plan Folder. Unofficial scores for IFEPs are to be kept in the student’s cumulative folder.
CELDT 2015
CELDT Coordinator Support Training

20. CELDT Coordinator Support Training
CELDT Support Session
Follow process for administering & scoring of Initial Assessments Scoring (Continued)
Scoring (continued)
c. Monthly Initial and late Annual turn-in dates. Charted below.
Schools are required to determine the interim language classification for Initial CELDT
Month
CELDT Documents
Due to Testing Center
July to Sept
Initial Turn-in
None
October
Initial & Final Annual Turn-in (no multiple turn-ins)
October 16, 2015
November
Initial & Late Annual
November
December
December 4, 2015
(1st Friday of the month)
January
January 22, 2016
(4th Friday of the month)
February
February 12, 2016
(2nd Friday of the month)
March
March 11, 2016
April
April 15, 2016
(4TH Friday of the month)
June
Final CELDT Turn-in for Single-Track Schools*
June 3, 2016
Collection of Obsolete Materials for Single-Track*
June 6, 2016
Final CELDT Turn-in for Bell High School only and Collection of Obsolete Materials *
June 17, 2016
CELDT 2015
CELDT Coordinator Support Training

21. CELDT Coordinator Support Training
CELDT Support Session
Affix pre-ID labels to Answer Books
Schools will receive adhesive barcode labels for students in grades K-12 for whom complete data were available in the school’s student information system. The District is working with MiSiS to capture the demographic information required to generate pre-ID barcode labels. Demographic information due in MiSiS for pre-ID labels on August 31 and for late pre-ID labels due on September 15, 2015.
Each student in grades K-12 will have one barcode label. Each new group of students will begin on a new row with a header label. There are no separator pages or blank rows between groups. Each of the barcoded labels for students to be tested must be affixed horizontally in the top left-hand box indicated on the Answer Books.
Barcode labels will be delivered to the schools according to the schedule as followed, pre-ID Labels are to be delivered the week of September 28, and late pre-ID Labels are to be delivered October 9. Schools should not wait for the labels before beginning testing. Write the name of the student in Box 1 (no coding is necessary), the grade, and the birth date on the answer book for each student. When the barcode labels arrive, affix the labels to the Answer Books for each student. If a barcode label for a student is not received or the label contains incorrect information, the demographic information must be hand bubbled. Retain all unused labels until November 10, Destroy adhesive barcode labels for any students who are no longer enrolled in the school.
 IT IS ESSENTIAL THAT TEACHERS VERIFY STUDENT NAMES ON BARCODE LABELS AND THAT STUDENTS RECEIVE THE CORRECT ANSWER BOOK. HAND-CODED INFORMATION WILL NOT OVERRIDE THE PRE-IDENTIFICATION DATA.
CELDT 2015
CELDT Coordinator Support Training

22. CELDT Coordinator Support Training
Answer Books
Pre-ID Barcoded Answer Books
Box 1 - Student Name
Box 2 - Teacher, School, District
Box 9 - Date Testing Completed
Box 14 - Testing Irregularities
Box 15 - Test Variations
CELDT
CELDT Coordinator Support Training

23. CELDT Coordinator Support Training
Answer Books
Completing Answer Books Without Pre-ID Barcode Labels
Box 1 Student Name
Box 2 Teacher, School, District
Box 3 Date of Birth
Box 4 Student ID Number
Box 5 Statewide Student Identifier (SISD)
Box 6 Grade
Box 7 Gender
Box 8 Test Purpose
CELDT
CELDT Coordinator Support Training

24. Processing Answer Books
Completing Answer Books Without Pre-ID Barcode Label
Box 9 Date Testing Complete
Box 10 Most Recent Previous CELDT Administration
Box 11 Student’s Grade During Most Recent Previous CELDT Administration
Box 12 Most Recent Previous Scale Score
Box 13 Local Use
Box 14 Testing Irregularities
Box 15 Test Variations
CELDT
CELDT Coordinator Support Training

25. Answer Book (Front Cover)
CELDT
CELDT Coordinator Support Training

26. Answer Book (Back Cover)
CELDT
CELDT Coordinator Support Training

27. Language Classification
CELDT Support Session
Score the Initial tests. Enter language classification in MiSiS. File unofficial score in Master File folder.
Initial CELDT. Instructions can be found on page 21 of California English Language Development Test (CELDT) Edition: Administration Instructions.
Initial Assessments must have the unofficial score (Student Score Sheet or Local Scoring Tool) must be kept in the student’s Master Plan Folder.
Unofficial scores for IFEPs are to be kept in the student’s cumulative folder as mandated by the office of Civil Rights. 
Grade
Language Classification
Limited English Proficient (LEP)
Initial Fluent-English Proficient (IFEP) K*
Overall CELDT Level = 1 – 3 or
Overall CELDT Level 4-5 & Listening = 1 or 2
Speaking = 1 or 2
Reading = 1 + Writing = 1 +
Overall CELDT Level = 4 – 5 & Listening = 3 + Speaking = 3 + Reading = 1 +
Writing = 1 + 1*
Overall CELDT Level = 4 – 5 & Listening = 3 + Speaking = 3 +
Reading = 1+ Writing = 1+
2-12
Overall CELDT Level 1 – 3
Overall CELDT Level 4 – 5 & Listening = 1 or 2
Reading = 1 or 2
Writing = 1 or 2
Overall CELDT Level = 4 – 5 & Listening = 3 + Speaking = 3 + Reading = 3 +
Writing = 3 +
CELDT 2015
CELDT Coordinator Support Training

28. Entering Language Classification in MiSIS
Enter Initial Language Classification and Date
Entering Interim Language Classification in MiSiS
From the Students page, click on the Services pull down menu
Select English Learner
Enter the Initial Language Classification by selecting IFEP or LEP from the drop down menu.
Enter Initial Language Classification Date (MM/DD/YY)
CELDT
CELDT Coordinator Support Training

29. CELDT Coordinator Support Training
CELDT Support Session
Complete documentation listed on Attachment A, submit to testing center
Check that these documents are in an envelope according to the directions in this document, and indicate number of boxes/envelopes being delivered to the Testing Center.
To Be Completed by School
For Office Use Only
Complete
Pending 1.
Certificate of Proper Administration (Attachment B) 2.
CELDT Summary (Attachment C) 3.
Alphabetical Roster of Students Tested (Attachment D) 4.
Daily Inventory Control Form (Attachment E) 5.
Test Security Agreement and Affidavit from principal. Required for the first turn-in only. (Attachments H & I)
Affidavit
Agreement 6
Test Security Agreement and Affidavit from coordinator. Required for the first turn-in only. (Attachments H & I) 7.
Test Security Affidavits from staff members who handled materials and administered the test. Duplicates of Affidavits previously submitted are not required. (Attachment I) 8.
CELDT Certificate of Completion from CELDT Administration Instructions for Principals training. Required for the first turn-in only. (Print from the Learning Zone.) 9.
CELDT Certificate of Completion from CELDT Administration Instructions for Coordinators trainings. Required for the first turn-in only. (Print from the Learning Zone.)
10.
CELDT Staff Training Documentation (agenda, sign-in, handouts) Oct 16th only
11.
Testing Irregularity and Security Breach Log, if applicable (Attachment M)
12.
Number of CELDT Answer Books submitted (Only 1 turn in per month)
N/A
13.
Number of boxes/envelopes
For Office
Use Only:
Delivered by:
Date: _
Reviewed by:
Scanned by:
Status:
Needs to Return:
Incomplete:_
Completed:
CELDT 2015
CELDT Coordinator Support Training

30. CELDT Coordinator Support Training
CELDT Updates
Alphabetical testing roster by grade of students tested required at every turn-in.
Roster will be used to identify the students tested
To ensure an Answer Book is submitted for each student on the roster
CELDT roster from MiSiS may be used or a spreadsheet
Answer Books must be packaged in the same order as the names on the rosters
CELDT
CELDT Coordinator Support Training

31. CELDT Coordinator Support Training
CELDT Documentation
Accurate record keeping is essential for auditing purposes
Documentation
Attachment A: Returned Testing Materials Verification
Attachment B: Certification Of Proper Administration
Attachment C: CELDT Summary
Attachment D: Alphabetical Roster of Students Tested
CELDT
CELDT Coordinator Support Training

32. CELDT Coordinator Support Training
CELDT Documentation
Documentation
Attachment E: Daily Inventory Control Form
Attachment H & I: Test Security Agreement & Affidavit for Principals and Coordinators
Attachment I: Test Security Affidavit for Examiners and Proctors
Attachment L – Test Irregularity and Security Breach Log, (if applicable)
Staff Training Agenda, Sign-ins, and Handouts
CELDT
CELDT Coordinator Support Training

33. Returned Testing Materials Verification
CELDT
CELDT Coordinator Support Training

34. Certification of Proper Administration
CELDT
CELDT Coordinator Support Training

35. CELDT Coordinator Support Training
CELDT Summary
CELDT
CELDT Coordinator Support Training

36. Alpha Roster of Students Tested
CELDT
CELDT Coordinator Support Training

37. CELDT Daily Inventory Control Form
CELDT Coordinator Support Training

38. Staff Training Documentation
CELDT
CELDT Coordinator Support Training

39. Testing Irregularity & Security Breach Log
CELDT
CELDT Coordinator Support Training

40. Administration Dates Annual Assessment Window Single Track
Testing Dates
Delivery of Test Materials
Due in MiSiS
Delivery of Barcode Labels
Due to Testing Center
1 Track
Aug 18 – Oct 16
Starting Aug 10
Aug 31
Week of Sept 28
Oct 16
Late Pre-ID
---
Sept 15
October 9
CELDT
CELDT Coordinator Support Training

41. Administration Dates Initial Assessment Window Monthly Turn-ins Dates
CELDT Documents
Due to Testing Center
October
Initial & Final Annual Turn-in
October 16, 2015
November
Initial & Later Annual
November 13, 2015
December
Initial & Late Annual
December 4, 2015
(1st Friday of the Month)
January
January 22, 2016
(4th Friday of the Month)
February
February 12, 2016
(2rd Friday of the Month)
March
March 11, 2016
(2nd Friday of the Month)
April
April 15, 2016
June
Final Turn-in for 1 Track
June 3, 2016
Collection of Obsolete Materials for 1 Track
June 6, 2016
Final Turn-in for 4 Track and
Collection of Obsolete Materials for Year-Round Schools
June 17, 2016
Initial Assessment Window
Monthly Turn-ins Dates
CELDT
CELDT Coordinator Support Training

42. CELDT Coordinator Support Training
District Resources
Publication
Office
Contact
REF-6520, CELDT Training for Principals and Testing Coordinators and Electronic Submission of Test Security Forms for
STB
Inside LAUSD
CELDT Administration Instructions
REF-5952, 2003 Guidelines on Academic Preparation for State Assessments
REF-6506, State, District and National Mandated Testing Calendars
MEM , Training for CELDT Examiners
MMED
LD EL Program Coordinator
CELDT
CELDT Coordinator Support Training