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Published byRosaline Maxwell Modified over 9 years ago
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Parliamentary Procedures and Public Speaking Essential Standard 1.0: Examine leadership opportunities related to horticulture industry
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Objective 1.02 Demonstrate parliamentary procedures and public speaking used in Horticulture Business Meetings
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Organizing your FFA Meetings Using
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What is Parliamentary Procedure? Parliamentary procedure is a systematic way of organizing meetings. Parliamentary procedure is governed by Robert’s Rules of Order.
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Purposes of Parliamentary Procedure 1. Focuses on one item at a time – helps prevent confusion 2. Extend courtesy to everyone – You should be recognized before you speak 3. Observe the rule of the majority – keeps unpopular ideas from being adopted 4. Ensure the rights of the minority – all sides can make motions, second motions, discuss, and vote.
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Purposes of Parliamentary Procedure 5. Definition of Parliamentary Procedure – uses well- defined rules to conduct business through a formal, organized approach using Roberts Rules of Order. 6. Presiding officer should be fair and impartial – leaves chairman’s station and relinquishes chairman’s duties to discuss or present a motion Symbol of authority is the gavel
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The Gavel The president uses the gavel to control aspects of the meeting. The number of taps determines the meaning.
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Number of taps One Tap Tells members to be seated Used after passing or rejecting a main motion Used after the announcement that the meeting is adjourned
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Number of taps Two taps -calls the meeting to order Three taps -symbol to rise during opening/closing ceremonies Series of taps -used to bring the group to order
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Presiding Officer Chapter FFA President Must be fair and impartial Must relinquish the chair when the president desires to discuss business
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Parli. Pro. Vocabulary Agenda Motion Amend Majority – more than half, group that controls most votes Minority – less than half, opposite of majority Quorum
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Agenda A list of what will be discussed at a business meeting. The agenda should be prepared before the meeting.
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Quorum The amount of people that must be present for the group to make decisions or changes. The number varies with kind of assembly Legislative assembly – often set the quorum as a majority of the total membership present in order for business to be transacted Voluntary associations (ordinary societies) – may use a smaller number than a majority for their quorum to conduct business Most groups include their requirement for a quorum in the bylaws
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Motions
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Main Motion Used to get group approval for a new project or some other course of action Wording: “I move” NOT “I make a motion”
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Main Motion Requires second Debatable Amendable Majority vote required Can be reconsidered
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Steps in making a Main Motion 1. Address the presiding officer 2. Receive recognition 3. State the motion 4. Obtain a “second” 5. Discussion 6. Vote 7. Presiding officer announces results
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Types of Voting 1. Voice Vote 2. Visual Standing Show of hands 3. Roll Call 4. Ballot
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Amendments Used to change a main motion 3 ways to amend: addition, substitution, striking out Wording: “I move to amend the motion”
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Amendments Requires second Debatable Amendable Majority vote required Can be reconsidered
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Adjourn Used to end a meeting Wording: “I move to adjourn”
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Adjourn Cannot be debated Cannot be amended Cannot be reconsidered Requires second Requires majority vote
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Appeal Changes a decision made by the chair Wording: “I appeal the decision of the chair”
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Appeal Requires a second Debatable Can be reconsidered Not amendable Majority vote required
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Point of Order Used when one believes a parliamentary error has been made Wording: “I rise to a point of order”
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Point of order Not debatable Not Amendable Does not require second Cannot be reconsidered No vote required
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Division of the House Calls for a counted vote Wording: “I call for a division of the house.”
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Division of the House Not debatable Not Amendable Does not require second Cannot be reconsidered No vote required
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Lay on the table To postpone a motion to the next meeting Motion must be taken from the table at the next meeting to be discussed Wording: “I move to lay this motion on the table”
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Lay on the table Requires second Not debatable Not amendable Cannot be reconsidered Majority vote
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Previous question Used to stop debate and vote Wording: “I move to previous question”
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Previous question Second required Not debatable Not amendable Can be reconsidered before vote 2/3 vote required
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Refer to committee Used to gain more information on a motion before voting Wording: “I move to refer this motion to a committee to report at our next meeting.”
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Refer to committee Second required Debatable Amendable Can be reconsidered Majority vote
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MISSION POSSIBLE Your mission should you choose to accept it (and you will), is to hold a meeting using parliamentary practices based on one of the following topics: FFA Camp FFA convention Chapter banquet Chapter fundraising
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Public Speaking
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Communicating with others Oral Communication is one of the most important factors in being successful
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Speeches Types Informative – give information Persuasive – given to change or sway someone or the minds of the audience Methods for delivery Extemporaneous Speech with little or no preparation A speech that is delivered without being written word-for- word Prepared
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Building a Speech Introduction Body Conclusion
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Creating a Speech Purpose Audience Occasion
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Topic Choose a topic that interests you Choose a topic you are knowledgeable about Choose a topic of interest to your audience
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Writing a Speech Brainstorm with a list of topics and write down key words. Gather information from a variety of materials, books, internet, personal interviews, etc. Write down your ideas including, name of source, web addresses, page numbers, and author.
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Writing a Speech Cont. Create an outline to help you organize your ideas. Write the speech the way you talk
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Introduction Capture attention Enthusiasm and Emotion Indicate the need for the speech Makes the audience want to know more Short stories and real life is a good start
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Body The largest part of the speech Contains the information you want to tell Consist of several major points surrounded by a central objective Arrange in a logical order
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Conclusion Remind the audience of the objective or topic Move people to action Use powerful well planned words Summarizes the main points of the speech
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Keys to a good Speech Preparation, practice and more practice Practice in front of others Have people provide feedback Watch and listen to yourself Use a mirror Video
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Delivering a Speech Stage Presence posture appearance attitude confidence personality poise and body posture
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Speaking Skills For a thorough rubric to improve speaking skills refer to National Prepared Public Speaking CDE
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