1. A prerequisite for Achieving an inclusive and Progressive Public Sector -Initiatives for e-Government in Japan- Masahiro Onishi Ambassador of Japan to the Republic of Botswana 26 th August. 2015

2. 1  Outline of e-Government  Number System  Office Innovation Contents

3. 2 Outline of e-Government

4. Installation of computers for business Expansion of the Internet use Cloud computing 1960s 2010s 2000s 1990s Pension systems Registration system Patent information system government portal site （ e-Gov ） WAN in the government Government Cloud Plattform Renovation of the whole government information systems The Social Security and Tax Number System One PC per staff History of e-Government actions 3

5. Government Shared Platform Government Common Network (G-Net) Ministries and agencies individual system Government common systems Document management system Worker and user common authentication infrastructure （ GIMA ） Personnel affairs, salary system Citizens and companies, etc. E-application Information services Service Interface with citizens Government Public-key Infrastructure A System B System LGWAN Local government [Interconnection] Renewal 2013.1.1 → Start 2013.3.18 → Entire picture of e-Government (government information system) 4

6. The Organization for Promoting e-Government IT Strategic Headquarters IT Strategic Headquarters Chair: Prime Minister Members: All the Ministers and Members from the Private Sector CIOs Council Chair: Government CIO Members: Ministry CIOs A Ministry CIO Assistant CIO A Ministry CIO Assistant CIO B Ministry CIO Assistant CIO B Ministry CIO Assistant CIO C Ministry CIO Assistant CIO C Ministry CIO Assistant CIO ・ ・ ・ Administrative Management Bureau of MIC G-CIO e-Government Minister Meeting Chair: Chief Cabinet Secretary Members: Related ministers and government CIO 5 C ＩＯ （ Chief Information Officer ）

7. １．Use of IT, the base of Japan’s regrowth ２．Build problem-solving IT utilization model as a global model through pursuit of “true richness” ３．Four pillars for solving issues by using IT Ⅰ. Basic Principles 6 Declaration to be the World's Most Advanced IT Nation and Progress Schedule Outline of Revisions  2013 Created government CIO systems, started to strengthen lateral cooperation, and formulated “Declaration to be the World's Most Advanced IT Nation”  2014 Revised the declaration ⇒ Based on rapidly progressing digitization in the last two years, revised the declaration

8. Ⅱ. The Society that Japan Should Seek to become Ⅲ. Measures for Achieving the Society that Japan Should Seek to become Efforts to realize goal society Ⅱ. The Society that Japan Should Seek to become Ⅲ. Measures for Achieving the Society that Japan Should Seek to become Efforts to realize goal society １．Society that grows for the future by deepening IT utilization ⇒ Goal: Improve system to promote IT throughout national and local governments ２．Revitalized society with IT enlivening communities, people and work ⇒ Goal: Job creation in local regions and revitalization of local economy ３．Society that uses IT, where safety, reassurance and richness are sensed ⇒ Goal: Extend people’s health span by at least 1 year by 2020 1 trillion yen of agricultural, fishery and forestry exports Start test operation of completely automated driving system in late 2020s or later ４．Society using IT to offer “one-stop” public services ⇒ Goal: Penetration of personal number card 30% reduction of operation cost of local government systems, etc. 7

9. １．Human Resource Development and Education ２．Securing IT Infrastructure Environments at the World’s Highest Levels ３．Cyber security ４．Encouraging Research and Development and Collaboration among the Results of Research and Development Ⅳ. Strengthening Infrastructure through Promoting IT Utilization １．PDCA cycle for the strategy and other implementation structures ２．Assessment indicators for target and progress management ３． Analysis & deployment of successful models ４．International contribution and deployment to strengthen global competitiveness Ⅴ. Structures for Implementing This Strategy and Implementation Policies 8

10. Outline of the roadmap for renovating the government information systems 【 Prospect of the change of the number of the information system 】 Information Systems (Except Consolidation) FY2012FY2013 FY2014FY2015FY2016FY2017 FY2018 FY2021 Consolidation to Government Cloud 9

11.  Started operation on March 18, 2013. Construction of the Government Shared Platform System (Cloud government information systems) 10

12. 11 LGWAN B Prefecture Common use system infrastructure, and other common systems for ministries A Prefecture Diet, etc. C City 47 prefectures All municipalities All ministries (Cabinet Office, MIC, Ministry of Defense, etc.) Government Shared Platform Government Network G-Net Outline of Government Network Outline of Government Network

13. Ministry Ministry A Ministry B Ministry C Citizen & companies Inquiries e-Gov support center Guidance and advice E-mail Telephone Government’s common network 【 Top page 】 Internet Search & browsing Electronic application ○ provides administrative information ○ Cross-sectional search Website information Search of laws Public comments, etc. Portal website of Japan’s Government (e-Gov) 12

14. [Import/export and harbor] [Registration] [National tax filling] [Total] [Social and labor insurance] Number of applications/ reports, etc. (458 million) Registration 40.1% 184 million cases Import/export and harbor 10.5% 48 million cases National tax Social and labor insurance 32.4% 149 million cases Others 9.4% 43 million cases Rate of Utilization of Online Systems for Administrative Procedures 13 FY2012

15. All information of Law, Ordinance and Decision by the Cabinet are dated unitary. ◇ Law search Number of Laws Constitution ： 1 Law ： 1,929 Ordinance ： 2,054 other ◇ Decision by the Cabinet Search Number of Decisions 68,245 Internet Citizens and companies Government Common Network Total 7,990 Each Ministry Law search system 14

16. 15 Number System

17. There are many kinds of Numbers in Japan. ex. Pension Number Health Insurance Number Residence Certificate Code Procedures for filling out government paperwork are complicated, inconvenient, and costly. Background of Number System 16

18. Things that are improved due to identification number system 17  Complete social security benefits  Simplifying administrative procedures, reducing burden  Resilience in event of disaster  Obtaining own information/necessary notification (not lose opportunities because of not knowing)  Improvement of accurate understanding of income  Improvement of service quality in such areas as medical and long- term care

19. Issues : There is no basis for confirming if personal information held by different government agencies belongs to the same person. Burdens of the public will be lessened, their convenience enhanced. Introduction of Number System Purposes of adopting Number System 18

20. ① Number assignment ③ Identification ② Information sharing Number = ○○○○×××× △△△△ Agency A Agency B Information Personal Number card Date of Birth ○○○ Sex ○○ Name ○○○ Address ○○○ ④ My portal Mechanisms of Number System 19

21. My Portal (Image) Record publication system for information provision and other purposes Display of your own information One-stop service Push-type service Function to check when your specific personal data is viewed by who for what reason Function to check your specific personal data held by administrative agencies Function to display information from administrative agencies that are relevant to that individual Function to complete the procedures required by administrative agencies or other organizations at once Log in with the personal number card (JPKI). My Portal 20

22. 2013 Preparation for enforcement Preparation for enforcement ( May,2013 ) The Number System bill was approved. Information sharing Y2014201520162017 Use Personal Numbers Issue Personal Number cards Use Corporate Numbers Notify the Number ( From Oct,2015 ) My Portal Process of Number System 21

23. 22 Office Innovation

24. ① Free-address office, Paper reduction - individual document has reduced about 80% - the number of print out(color) has reduced about 50% ② Staff communication has become well - 70% of the staff feel very good about this office style ③ Wi-Fi 、 Electronic board - meetings: Anytime, Anyplace, Anywhere Effect of the office innovation MIC(the Administrative Management Bureau) has started new office style since January 2015 to change the work style of government official and to depart from paper- dependent. Office innovation to change work style 23

25. Thank you ! Ke a leboga! Arigatou gozaimashita! masahiro.onishi@mofa.go.jp 24