1. Presented by: Britnie O’Donnell The Missing Puzzle Piece: Interconnecting Community and Corporate Wellness. A Discussion on the Fundamentals of Planning a Health Fair

2. Why Plan a Health Fair? Educate the Community Promote WellnessCommunity Benefits

3. Educate the Community Educate the Community According to Pinellas County Health Department (2012), the leading cause of deaths in 2011 were cancer and heart disease. According to Pinellas County Health Department (2012), the leading cause of deaths in 2011 were cancer and heart disease. Promote Wellness Promote Wellness Teach self care practices. Ex: breast self exam, nail bed examination (dark lines sign of skin caner), underarms (patches of rough skin indicate diabetes), etc. Teach self care practices. Ex: breast self exam, nail bed examination (dark lines sign of skin caner), underarms (patches of rough skin indicate diabetes), etc. Community Benefit Community Benefit Prevention of disease Prevention of disease Reach out to individuals about their health Reach out to individuals about their health Improve quality of life Improve quality of life (Healthy People, 2012).

4. When, What, and Where? When is the Health Fair? When is the Health Fair? Plan at least 4 - 6 months in advance Plan at least 4 - 6 months in advance Check with community planners/events Check with community planners/events What is the Health Fair About? What is the Health Fair About? Theme Theme Decide what topics to cover, what speakers/vendors to incorporate, and what community to appeal to. Decide what topics to cover, what speakers/vendors to incorporate, and what community to appeal to. Where is the Health Fair Located? Where is the Health Fair Located? How many people will attend How many people will attend Location of health fair (Dillon & Sternas, 1997) Location of health fair (Dillon & Sternas, 1997)

5. Assign Committees 6 to 8 Committee Members Provide leadership and coordination for subcommittees Include Members of the Targeted Audience Various health professionals; fitness professionals, certified screening specialists, nutrition specialists, etc. (Wellness Proposals, 2006).

6. Financial Aspects of Health Fairs What are the Expenses? Location cost, food and drink, entertainment, etc. Assign responsibilities among committee members How Many Vendors for Each Subcommittee? How many people will attend? Sponsorship and/or Donations.

7. Quality Vendors to Invite Accountable for Performance Accountable for Performance Good reputation among organizations. Good reputation among organizations. Customer Service Customer Service Maintains quality customer service in order to meet consumer needs. Maintains quality customer service in order to meet consumer needs. Compliant with Health Fair Specifications Compliant with Health Fair Specifications Understands the mission and goals associated with the health fair. Understands the mission and goals associated with the health fair. (WFI, 2010.)

8. Representing and supporting organization Viewed as an extension to the organization. Performing to Expectations Vendor scorecards conducted for future reference and evaluation.

9. Contacting Vendors Contact Organization Contact Organization By phone, e-mail, or letter. By phone, e-mail, or letter. Speak or Leave Message with Marketing Manager Speak or Leave Message with Marketing Manager Introduce yourself, organization, and reason for calling in e-mail or voicemail. Introduce yourself, organization, and reason for calling in e-mail or voicemail.

10. Follow-up Follow-up Phone and e-mail within 3-5 days. Phone and e-mail within 3-5 days. Assign a Response Date Assign a Response Date Inform organization a response is needed by a certain date. At least 6-8 weeks prior to event. Inform organization a response is needed by a certain date. At least 6-8 weeks prior to event.

11. Advertise the Health Fair Word of Mouth Word of Mouth Announce health fair at meetings, with neighbors, encourage friends to participate. Announce health fair at meetings, with neighbors, encourage friends to participate. Flyers Flyers Advertise incentives to participate in health fair on flyers. Advertise incentives to participate in health fair on flyers. Promote vendors and organizations that will participate in raffles. Promote vendors and organizations that will participate in raffles.

12. Social Media Facebook, Twitter, webpage, Linkedin, e-mail blasts, etc. Cost effective ways to promote health fair. Ask Vendors to promote health fair Flyers on community board or in meeting rooms.

13. Floor Layout for Health Fair Gather Information Gather Information Information on room layout, how many vendors, and how many people are attending. Information on room layout, how many vendors, and how many people are attending. Materials Needed Materials Needed What do the vendors need? Table, outlet, display screen, et What do the vendors need? Table, outlet, display screen, et

14. Include a Program and/or Timelines Include a Program and/or Timelines Including a program and timelines will ensure that the health fair runs smoothly Including a program and timelines will ensure that the health fair runs smoothly Speakers and/or Presentations Speakers and/or Presentations Speaker is within allotted times slot. Speaker is within allotted times slot. Make the stage the focus of the room. Make the stage the focus of the room.

15. Interactive Health Fairs Include Educational Games Include Educational Games Games that teach will encourage participation Games that teach will encourage participation Demonstrations Demonstrations How to correctly apply sun block, prepare meals, correct posture for fitness. How to correctly apply sun block, prepare meals, correct posture for fitness. Screenings Screenings Blood pressure, cholesterol, BMI (Body Mass Index), body fat percentage Blood pressure, cholesterol, BMI (Body Mass Index), body fat percentage

17. Community Health is Our Health. Working together we will see a healthier and stronger community.

18. References Dillon, D. L., & Sternas, K. (1997). Designing a successful health fair to promote individual, family, and community health. Journal Of Community Health Nursing, 14(1), 1. Dower, C., Knox, M., Lindler, V., O’Neil, E. (2006). Advancing community health worker practice and utilization: The focus on financing. Retrieved from http:/futurehealth.ucsf.edu/Content/29/2006- 12_Advancing_Community_Health_Worker_Practice_and_Utilization_The_Focus_on _Financing.pdf Greenfield, P. (2012). Health check self exam. Women’s Health. Retrieved from http://www.womenshealthmag.com/health/daily-self-exams?cat=10409 Healthy People. (2012). Educational and community based programs. Retrieved from http://www.healthypeople.gov/2020/topicsobjectives2020/overview.aspx?topicid=1 1 http://www.healthypeople.gov/2020/topicsobjectives2020/overview.aspx?topicid=1 1 http://www.healthypeople.gov/2020/topicsobjectives2020/overview.aspx?topicid=1 1

19. Pinellas County Health Department. (2012). Pinellas County community health assessment 2012. Retrieved from http://www.pinellashealth.com/pdf/Executive_Summary- %202012_Pinellas_County_Community_Health_Assessment.pdf http://www.pinellashealth.com/pdf/Executive_Summary- %202012_Pinellas_County_Community_Health_Assessment.pdf http://www.pinellashealth.com/pdf/Executive_Summary- %202012_Pinellas_County_Community_Health_Assessment.pdf Unite for Site. (2000). Challenges and failures of health fairs and community screenings. Retrieved from http://www.uniteforsight.org/health- screenings/health-screenings Wellness Proposals. (2006). Health fair – wellness fair: Objectives and planning. Retrieved from http://wellnessproposals.com/health-fair-wellness- fair-planning-guide/objectives-and-planning/ http://wellnessproposals.com/health-fair-wellness- fair-planning-guide/objectives-and-planning/http://wellnessproposals.com/health-fair-wellness- fair-planning-guide/objectives-and-planning/ WFI. (2010). Vendor Quality. Retrieved from http://www.wfinet.com/wfi12/quality-assurance/vendor-quality/