1. C N H | K E Y C L U B | Created by: CNH District Governor California-Nevada-Hawaii District August 2014 Presented by: CNH Effective Meetings Jacqueline Tsang, Governor

2. Training Topic: Effective Meetings CNH Key Club District CNH | What did you learn from the July Newsletter?

3. Training Topic: Effective Meetings CNH Key Club District CNH | Think back to one of your least successful Division Council Meetings.

4. Training Topic: Effective Meetings CNH Key Club District CNH | Now think about one of your most successful meetings.

5. Training Topic: Effective Meetings CNH Key Club District CNH | One MONTH in advance Date and Time Venue & Phone numbers Chaperones Event Request Forms Identify task coordinators and directives Meeting agenda “This month you should be prepared to hold next month’s meeting.”

6. Training Topic: Effective Meetings CNH Key Club District CNH | At least 3 WEEKS prior Itinerary Advertisement (announcements, electronic flyers, videos, etc.) Have Executive Assistants oversee progress of task coordinators and provide you with updates Invite all sponsoring Kiwanis clubs + Kiwanis Lt. Governor Reconfirm venue and date & time

7. Training Topic: Effective Meetings CNH Key Club District CNH | 2 WEEKS prior Reconfirm venue Reconfirm adult chaperons Finalize itinerary Finalize meeting agenda Ensure meeting task coordinators have completed directives

8. Training Topic: Effective Meetings CNH Key Club District CNH | 1 WEEK prior Executive Assistants contact Club Presidents asking them to confirm attendance Review task coordinator directives and create a checklist of everything needed to be prepared for the meeting Double check that all items are prepared Reconfirm with venue & adults

9. Training Topic: Effective Meetings CNH Key Club District CNH | Cater to the members Hold your meeting in a place where you can be heard Make sure the members you serve are comfortable When things go wrong… BREATHE. It will be okay. It’s time to problem solve. If your venue is unprepared for you, inform DLT and advisors; they may be able to help you find a new location. If not, reschedule and continue with planning Things to Keep in Mind

10. Training Topic: Effective Meetings CNH Key Club District CNH | If chaperons are unable to attend, inform advisors and sponsoring Kiwanis Clubs. If unable to find replacements, do not hesitate to ask for the support of your parents or family members. If task coordinators leave tasks incomplete, do not hesitate to reach out to your DLT for assistance Proactive planning is ALWAYS helpful

11. Training Topic: Effective Meetings CNH Key Club District CNH | Marketing

12. Training Topic: Effective Meetings CNH Key Club District CNH | Marketing : [ ˈ märkitiNG] noun The action or business of promoting and selling products or services.

13. Training Topic: Effective Meetings CNH Key Club District CNH | Keep the message positive ! DO include… Date, time, and location Who’s invited Purpose of the event Information on preparing (what should be brought by every member in attendance) Captivating photos Graphic Standards / Branding Creating Phenomenal Advertisements

14. Training Topic: Effective Meetings CNH Key Club District CNH | Do NOT … Detail the itinerary Compare to previous years Make typos Include information that is subject to change Try to change any details provided on the advertisement once it is released Assume they know how to get to the location Assume they know the dress code

15. Training Topic: Effective Meetings CNH Key Club District CNH | No Key Club business (planning) is to be conducted on social media Takes away the magic of the event Gives you more leeway Advertisements should only be viewable and shared with those who are allowed to be at the event Social Media

16. Training Topic: Effective Meetings CNH Key Club District CNH | Agendas

17. Training Topic: Effective Meetings CNH Key Club District CNH | Date, time, and location of meeting Identification of host club Introduction of Special Guests/Adults Workshops and/or speakers Names of presenters who are to cover certain items on the agenda Key Club Pledge BEE inclusive of all new leaders in attendance Include a notes section Allows members to review what they learned during that meeting with ease

18. Training Topic: Effective Meetings CNH Key Club District CNH | Include reminders Due dates Upcoming events Next DCM Provide a range of resources to use Division reflector CyberKey Key Club Website Provide and encourage use of contact information Lt. Governor, Executive Assistant(s), Region Advisor(s)

19. Training Topic: Effective Meetings CNH Key Club District CNH | Eye-catching Include graphics Utilize Graphic Standards Activity Balance of information Include important details, but keep the listed meeting items rather vague Give yourself enough space to expound Do not hesitate to go green Provide members with an electronic copy that provides extra details

20. Training Topic: Effective Meetings CNH Key Club District CNH | Utilizing Task Coordinators

21. Training Topic: Effective Meetings CNH Key Club District CNH | Provides the membership with more opportunities to lead and serve their peers To educate the membership Allows you to focus on details that make the event special Enhances the member experience Purpose

22. Training Topic: Effective Meetings CNH Key Club District CNH | Begin with… A focus Task list/directives Due dates Contact information Resources Provide them with guidance/a mentor Division assistants Allow them to experience the final product Recognize their work at your meeting

23. Training Topic: Effective Meetings CNH Key Club District CNH | Venue Coordinator Marketing Coordinator Chaperon Coordinator Circle K Coordinator Eliminate Coordinator PTP Coordinator Fall Rally Spirit Coordinator Suggestions

24. Training Topic: Effective Meetings CNH Key Club District CNH | Service at Meetings

25. Training Topic: Effective Meetings CNH Key Club District CNH | Holding a service project in conjunction with a meeting makes better use of the members’ time Improves attendance Brings focus back to the service- aspect of Key Club Enhances the member experience Purpose

26. Training Topic: Effective Meetings CNH Key Club District CNH | Plan a service project that appeals to the members Survey them! Try to plan service projects that allow the members to interact Ensure that there is a large, open location for you to hold the meeting Aim to have the service project after the meeting How To

27. Training Topic: Effective Meetings CNH Key Club District CNH | If you must hold the service project beforehand, provide a meeting place and time for the meeting Afterwards, reflect on the event Remember … It’s about the member experience.

28. Training Topic: Effective Meetings CNH Key Club District CNH | Would I want to attend this meeting? ASK YOURSELF…

29. CNH | Training Topic: Effective Meetings CNH Key Club District Questions?