1. FLOWCHART OF THE PREPARATION OF ENCOMPASS LECTURES
Legend:
- Basic steps of the process, organisation, consultation
- Key steps of the process, content work
- Supplementation
- Checkpoint
- Deadline
Deadline
Basic text of lecture
6 weeks before the lecture
Lecturer, assistant, editorial staff, technical coordinator
Task
People in charge

2. 4 weeks before the semester
PREPARATION OF LECTURE
Inviting the lecturer, appointing the assistant
Before the semester
Gy. Fábri; L. Sallai
Specifying delivery deadlines
Lecturer's preparation
ENCOMPASS staff
Contracting
Contracting entity
Technical coordinator
Before the semester, at the time when the lecturer is invited
Title of the lecture, short description
The fourth week before the semester starts
Lecturer. Assistant, Technical coordinator
4 weeks before the semester
6 weeks before the lecture
Basic text of lecture
6 weeks before the lecture
Lecturer, assistant, editorial staff, technical coordinator
At a time separately agreed upon
Shooting of mini-portrait
TV crew, lecturer, assistant
-Speakers
-Assistants
Proofreader
Host
Venue
Televisions
Checking (and replacing, as necessary) of illustration materials, digitalisation of materials, forwarding of archives needs to TV crew
3 weeks before the lecture
Shooting of inserts
End of stage!
End of stage!
The accepted illustration material is forwarded to the graphic artist, the materials being prepared are continuously checked
3 weeks before the lecture
All weeks
4 weeks before the lecture
3 weeks before the lecture
3 weeks before the lecture
Editorial meeting
Delivery of illustration material (illustration material, need for archival materials)
Proofreading of the textual materials of the lecture
Lecturer, assistant, editorial staff, technical coordinator
Lecturer, assistant, technical coordinator, tv crew, site manager
Technical coordinator, graphic artist, lecturer, assistant
The delivery of the textual materials of the lecture (CV, list of publications, text of lecture edited for the web, bibliography, glossary, collection of links, test, question for voting)
Members of the editorial board
Copy editor
4 weeks before the lecture
2 weeks before the lecture
2 weeks before the lecture
Invitations to VIP guests of the lecturer and to earlier lecturers
2 weeks before the lecture
Selection and invitation of participants in lecture
Assistant, György Fábri
Lecturer, marketing
End of stage!
The week before the lecture
The week before the lecture
The week before the lecture
The Thursday before the lecture
The Friday before the lecture
Translation of the short summary of the lecture and the short biography of the lecturer and uploading to foreign language website
The week before the lecture
Finalised illustrations list, checking of coded-in lecture text and script from a formal point of view, forwarding to web editor, tv crew
Preparation and mailing of the script of the lecture
Final acceptance of illustrations, preparation of other formats (online, web)
Definition of the broadcasting times related to the lecture, updating of source list of the end credits
Technical coordinator, translation company, international relations, web editor
Technical coordinator, graphic artist
Website manager, technical coordinator
Technical coordinator
Television crew

3. PREPARATION OF LECTURE
Before the semester
Inviting the lecturer, appointing the assistant
Before the semester
Gy. Fábri; L. Sallai
Title of the lecture, short description
The fourth week before the semester starts
Lecturer. Assistant, Technical coordinator
Basic text of lecture
6 weeks before the lecture
Lecturer, assistant, editorial staff, technical coordinator

4. PREPARATION OF LECTURE
4 weeks before the semester
Editorial meeting
All weeks
Members of the editorial board
Delivery of illustration material (illustration material, need for archival materials)
4 weeks before the lecture
Lecturer, assistant, editorial staff, technical coordinator
Shooting of inserts
TV crew, lecturer, assistant

5. PREPARATION OF LECTURE
3 weeks before the semester
Checking (and replacing, as necessary) of illustration materials, digitalisation of materials, forwarding of archives needs to TV crew
3 weeks before the lecture
Lecturer, assistant, technical coordinator, tv crew, site manager
The delivery of the textual materials of the lecture (CV, list of publications, text of lecture edited for the web, bibliography, glossary, collection of links, test, question for voting)
Copy editor
Technical coordinator, graphic artist, lecturer, assistant
Proofreading of the textual materials of the lecture
The accepted illustration material is forwarded to the graphic artist, the materials being prepared are continuously checked
Invitations to VIP guests of the lecturer and to earlier lecturers
Lecturer, marketing

6. The week before the lecture
PREPARATION OF LECTURE
The week before the lecture
Translation of the short summary of the lecture and the short biography of the lecturer and uploading to foreign language website
Definition of the broadcasting times related to the lecture, updating of source list of the end credits
Finalised illustrations list, checking of coded-in lecture text and script from a formal point of view, forwarding to web editor, tv crew
The week before the lecture
The week before the lecture
The Thursday before the lecture
Final acceptance of illustrations, preparation of other formats (online, web)
The week before the lecture
Technical coordinator, translation company, international relations, web editor
Technical coordinator, graphic artist
Website manager, technical coordinator
Technical coordinator
The Friday before the lecture
Preparation and mailing of the script of the lecture
Television crew

7. Processes taking place parallel with dismounting
THE DAY OF THE LECTURE
Until 12 noon
Until 5 p.m.
Until 6 p.m.
Setting up equipment on the location, arrangement of the stage
From 6 p.m.
Registration, on-site events
6 p.m.
Final version of registration list
Camera test, technical test
Assistant, lecturer on site
Technical coordinator
marketing
Television crew
Television crew
Hostesses, marketing
LECTURE
Admitting members of the audience, handing over voting devices
7 p.m.
Production, host, assistant, lecturer all in place
7:15 p.m.
at 7:30 p.m.
at 7:35 p.m.
Welcome, technical announcements
ENCOMPASS signal playing
Lecture elements: (internet, voting, etc.)
Television crew
Hostesses, security guard, director
host
Television crew
at 9:10 p.m.
Questions by the audience (on site and over the internet)
Closing
Dismounting
host
Television crew
Processes taking place parallel with dismounting
at 9:15 p.m.
Delivery of recorded audio material on minidisc
TV crew, technical coordinator
Handing over of the pre-edited material on DVD
at 9:30 p.m.
technical coordinator, Digiscience
Handing over of pre-edited material for streaming preparation
Delivery of previous week's programme on DVD for archiving purposes
technical coordinator, "Petőfi" Radio
Delivery of recorded audio material for radio programme

8. Preparation of media products
On the day following the lecture
Editing of the lecture
Television crew
From 12 noon on the day following the lecture
Streaming lecture material uploaded on the website
Website editor
4 weeks after the lecture
On the day following the lecture
Opening the forum
Assistant, technical coordinator, website editor
4 weeks after the lecture
Assistant, lecturer
Answering the questions of the forum
At a time separately agreed upon after the lecture
At a time separately agreed upon
Chat
Lecturer, website editor
At a time separately agreed upon after the lecture
At a time separately agreed upon
Delivery of the version of the text and 10 illustrations for publication in the book
Lecturer, editor of ENCOMPASS book