1. Tracy M. Smith, Instructor
MR110 Week Three Seminar
Tracy M. Smith, Instructor

2. Agenda Week Two Grading Week Three Outcomes Active Exercise Review
Agendas
Meeting Minutes
Virtual Field trip
Language Arts
Week Four Introduction

3. Week Two Grading I’ve taken a peek at a few assignments so far…
Focus was on creating the document with no errors
Good exercise for proofreading and creating a document from hand written text
Timed Typing grades were better, too!
Be sure to practice often to ensure your speed increases and errors decrease!

4. Week Three Outcomes
Format agendas, minutes of meetings, and procedures manuals.
Use bullets and numbering.
Apply commonly used grammar and punctuation rules for business.
After the complet ion of all the exercise s in Unit 14, you should able to type at least 44 wpm in a 5 minute timed typing (with a maximu m of 5 errors).

5. What is an agenda?
‘Agenda’ comes from the Latin word ‘agendum’, meaning “that which is for doing” or “that which is to be done.”

6. Please see Reference Manual
Points to remember…
Two-inch top margin
Heading format
Numbering feature for agenda items
Line spacing
Please see Reference Manual
page R-11A

7. Question…. Why would someone have a meeting without an agenda?
Does an agenda take the place of meeting minutes?

8. Agenda planning tips… Determine the type of meeting: Decision Making
Problem Solving
Resolving a Conflict

9. Agenda planning tips… Regardless of the meeting type:
List each item to be discussed
Name the person introducing the item 9

10. Other Tasks to remember
Set an estimated time limit for each item
Send the agenda to all expected attendees one or two days before the meeting!

11. Creating Minutes from a meeting…
If someone is responsible for preparing as well as typing meeting minutes, they need to take accurate notes of the meetings events, including the following details:
Please see Reference Manual
R-11B

12. Creating Minutes from a meeting… Date Time Place
If someone misses a meeting, he or she can use this information as a way to trace progress. 12

13. Quick reminder about Report 72-47
Please do not forget that minutes are single-spaced!
The inserted proofreaders’ marks make the text copy appear to be double-spaced.

14. A few questions… Has anyone had to take meeting minutes?
Did you volunteer, or did someone nominate you to complete it?
Did you find the experience easy or more difficult than you imagined?

15. Virtual Field Trip…
Business Management Tips : Skills for Taking Minutes for Meetings
How to Take Quick Meeting Minutes
You may need to copy and paste the links to the URL

16. Discussion… Once you’ve viewed the videos, what are your thoughts?
Did you learn something new about taking minutes? If so, please share with the class.

17. Procedure Manuals
In Lesson 73, you begin the process of creating and formatting a Procedure Manual.
Have you ever had to create one? OR
Have you ever read and had to follow a poorly created one?

18. Procedures Manual Single spacing Report format Header on every page
On numbered and bulleted list, single space if all items in the list consist of 1 line
Report format
Header on every page
Footer on every page
Question: How do you place text in a header and
footer in Microsoft Word?

19. A little information about Headers and Footers…
In Word 2007:
On the Insert Ribbon, click on Header and or Footer.
On the Built In window that displays:
Click to select the type of header/footer formatting that you want.

20. Language Arts
You will notice that almost every chapter has a Language Arts section.
These sections are important to read and study; this will help you prepare for the Language Arts mid-term and final.

21. Agreement
Use singular verbs and pronouns with singular subjects; use plural verbs and pronouns with plural subjects.
Jan was happy with her writing.
Allan and Mary were upset about the newspaper article.
Among the items discussed were our raises and benefits.
This rule can be easily broken in written communication…always read what you have written before sending it to a client/supervisor.

22. What is due week 3? Seminar Discussion – Agendas
Timed Writing - Supplementary Timed Writing #3 (SB28).

23. Week Four
You will be creating business letters, such as multipage letters.
We will also be discussing several special letter features, such as:
On-arrival notations
Subject lines
Blind copy notation
Delivery notation
Postscript

24. Thank you, and have a great evening!
The end!
Thank you, and have a great evening!