1. Club Officials’ Chairperson Clinic
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Club Officials’ Chairperson Clinic
February 2015
© Copyright Ontario Swimming Officials’ Association

2. Thanks for Becoming a Club Official Chairperson (COC)
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Thanks for Becoming a Club Official Chairperson (COC)
Officials’ Development Plan
Officiating in
Ontario

3. Today The Role General Responsibilities Official’s Development Plan
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The Role
General Responsibilities
Official’s Development Plan
OSOA Website
OSOA Registration System
OSOA On-line clinics
Staffing a Swim Meet
Up the Ladder
Questions
Today 3

4. The COC Role Is an integral part of every club and OSOA;
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The COC Role
Is an integral part of every club and OSOA;
Plays a major role in the development of club parents and interested volunteers;
Mentors the “Up the Ladder Process”;
Has an accurate documentation process;
Assigns the on-line clinic “keys” as required;
Monitors the club development plan;
Ensures on-line officials registration is up-to-date;
Organizes club classroom clinics and assists in the communication process of Regional clinics;
Plays a major role in the staffing of swimming competitions hosted by their club.

5. www.osoa.ca -> Club Officials Chairs
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-> Club Officials Chairs

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COC Responsibilities
Regular contact with Regional Officials’ Representatives (ROR’s)
Maintains current Officials’ roster listing for club
Capable of conducting and/or organizing classroom clinics for their club documenting with a Clinic Certification Form
Not all officials are registered on the OSOA website
Provides/ updates the Official’s Certification Card
Provides/ presents “Up-the-ladder” level pins
Assists Meet Referee and Minor Official Co-Ordinator with information for Officials’ to host meets

7. At the beginning of each season,
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At the beginning of each season,
The COC shall:
Order from Swim Ontario a supply of officials’ certification cards and an appropriate number of pins for Levels I & II;
Merchandise order form under FORMS on OSOA
Download/ print from the OSOA website as required:
Officials’ Clinic Certification Forms,
Powerpoint clinics, questionnaires, and answer sheets,
Up the Ladder Certification document and
blank PTRs and evaluation forms
Maintain the current list of active club officials, following the yearly inactive status .

8. At the beginning of each season, cont…
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At the beginning of each season, cont…
The COC shall:
Prepare a list of possible candidates for Level I clinics from the names of new recruits or parent volunteers not currently involved in officiating.
Arrange a series of clinics to cover Level I and all positions in Levels II and III.
Contact clinic presenters to teach the various positions and make the necessary bookings (rooms, equipment, etc).

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During the Season
Maintain good contact with the Regional Officials’ Representatives.
It is not necessary for the COC to attend every clinic; but it is essential that the presenter be supplied with all the necessary materials.
When the Clinic Certification Form has been completed, send a copy to the Regional Officials’ Representative. A second copy should be maintained in the club files
The COC usually assists in obtaining officials for a swim meet as required by the Meet Manager, in accordance with CSW

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During the Season
When preparing a roster of officials for a meet, the COC should ascertain which officials need deck evaluation at given positions, and which officials need to have PTR’s completed for their next level. It is not always possible to accommodate everyone’s wishes, but it is important to provide as many opportunities for evaluations as possible. It is imperative to remind candidates that deck evaluation at any position is only possible if the evaluator(s) (attending Senior and Master officials) are aware of the potential certification before the session begins.
Submit all level change notifications to the Regional Officials’ Representatives as they occur.
It is the COC’s duty to ensure that the appropriate pin presentations are made.
The Level III pin may not be presented without the Regional Officials’ Representatives’ approval.

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Up the Ladder (UTL)
Close each clinic by providing/ signing each participants’ Official’s Certification Card and retain the Clinic Certification Form.
Level V
Level IV
Level III
Level II
Level I 11

12. Officials Development Plan (ODP) on www.osoa.ca
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Officials Development Plan (ODP) on
The Plan: to encourage clubs to promote their officials progression up the officiating “ladder”.
The Purpose: to enhance a club’s ability to host and/ or assist at meets.
With the End In Mind: to have better officiating means better and more efficient meets.

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ODP cont…

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ODP cont…

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ODP Clarification
The following are the questions most frequently asked:
The family count only includes active "competitive" families.
Requirement does not apply to development or regional meets.
Term “development” referred to non-competitive meets
“Alumni LIV/ LVs” must declare with a single club for the year, and must agree to work meets hosted by the declared club.

16. Club Sanction Requirements
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Club Sanction Requirements
An example of yearly club requirements to provide the information for compliancy each season

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Hosting Ability
Any club not meeting the sanction requirement, and wishing to host a meet must:
Submit an officials’ development PLAN to the regional officials’ chairs for approval.
Achieve requirements within the upcoming season
Clubs can achieve their requirements at any time during the year.
Clubs may opt to combine resources when co-hosting a meet. If ineligible to host on their own, clubs must contact their ROR to confirm “combined” eligibility; ROR will notify Sanction Officer

18. Quick look around the www.osoa.ca website
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Quick look around the website
Menu Bar

19. Let’s touch on the menu items across the taskbar
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OSOA Menu Bar
Discussed
already
Let’s touch on the menu items across the taskbar

20. 20/04/2017
OSOA Home

21. OSOA News Rule Changes Rule Interpretations Website changes
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OSOA News
Rule Changes
Rule Interpretations
Website changes
Interest stories

22. OSOA Education Officials’ Development Plan
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OSOA Education
Officials’ Development Plan
Found under both Education and COC sections
Certification for LI -> LV “Up The Ladder”
Full Document available for download
Each Level detailed out for requirements
Classroom PowerPoint Clinics for download
Open or Save to your hard drive
Tests for each clinic
Handouts if available
On-line Clinics… brief description
Actual clinics found under Home on menu bar
Evaluation Guidelines
Along with the Deck Certification On-Line clinic assists Officials in requirements for asking for a sign-off evaluation
Evaluators Listing for each region

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Forms
Reference
Evaluation
Travel
Miscellaneous

24. On-Line Resources Governing Bodies Rules of swimming Para-swimming
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On-Line Resources
Governing Bodies
Rules of swimming
Para-swimming
Meet Manger Resourses
Etc…

25. 20/04/2017
About Us

26. Registering On-Line Help
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Registering On-Line
Designed to allow swim officials to record and track their officiating progress electronically
Official Certification Card is still required as proof.
Help

27. Help How to register as an official Previous clinics
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Help
How to register as an official
Previous clinics
Registering for a clinic
Adding deck evaluations

28. Officials’ Registration Database
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Officials’ Registration Database
All Level 1, 2, 3, 4, 5 Officials
Officials are required to register
Annual profile update, by making all officials inactive on a yearly basis
COC - Identify who is working on next Level
COC and/or ROR to be assisting in this process

29. The Features Ability to find & register for clinics
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The Features
Ability to find & register for clinics
Ability to track & record deck evaluations
Ability to track your moving “Up the Ladder”
Integrate user names & passwords between two sites – on-line clinics and registration system
Completed on-line clinic information in one place

30. Benefits of the Website
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Benefits of the Website
Designed to aid all levels for Officiating
For the Individual
Personal tracking system
For the Club
COC’s - Keeps track of club officials to comply with sanctioning requirements
For the Region
ROR’s are able to track the events and officials within their region
For the Province
OSOA is able to track events and total officials within the province

31. 20/04/2017
COC Responsibilities
Important responsibilities to administer your Club Officials using the Swim Officials Registration website.
Validating new Accounts
Adding your Club Hosted Classroom Clinics
Verifying hosted clinic attendance
Assisting with new registrations
Verifying Deck Evaluations
Copy of your official’s certification card (OCC) is required
Verifying Past Clinics
Only clinics prior to July 2011 from OCC

32. Log-In Screen New Member Log in with your username and password
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Log-In Screen
New Member
Log in with your
username and password
Forgot your info??

33. Register a New Account Fill in the separate sections
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Register a New Account
Fill in the separate sections
You will need a unique password
You will need a personal security question

34. Forgot My Password/ Username
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Forgot My Password/ Username

35. Updating Your Settings
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Updating Your Settings
Settings – your personal information.
Update: Your club affiliation,
telephone numbers, active status,
and change your password on this page.

36. Official’s Main Account Page
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Official’s Main Account Page
Official’s Information
Evaluations – verified
and not verified
Level achieved
As of August 2011 all classroom clinics
have been added. Only classroom clinics prior to
this timeframe can be added as Historical.

37. 20/04/2017
Official - Clinics

38. Registering for a Clinic
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Registering for a Clinic

39. 20/04/2017
Add a Past Clinic
Remember any clinic after Sep 2011 needs to be entered by the COC or ROR.

40. Add a Past Instructor/ Evaluator
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Add a Past Instructor/ Evaluator
Remember any instructor or evaluation position after Jan 2012 is entered at the time of the classroom clinic.

41. Official - Evaluations
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Official - Evaluations
It is handy to ask the evaluator
his/her name so you can fill
in the information.

42. Officials Attending Meets
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Officials Attending Meets

43. Official – Meet History
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Official – Meet History
A worked session on your account is automatically added when you sign up on the OSOA website
Meets not listed on the OSOA website, you will need to manually add in your worked sessions

44. COC/ ROR Administration
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COC/ ROR Administration

45. Classroom Clinic Create the Clinic Add Attendees Run the Clinic
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Classroom Clinic
Create the Clinic
Add Attendees
Run the Clinic
Verify the Attendees
Print off the Clinic
Mark Clinic Completed
If the evaluator for the clinic is not from your club, contact the ROR’s
to insert the evaluator’s name into the Clinic information.

46. Classroom Clinic cont…
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Classroom Clinic cont…
All clinics that are being presented for a sign-off require a Level V evaluator
Who can present a clinic???
Level III
Present a Level I Timekeeper clinic
Level IV
Present all clinics except Starter and Referee
Level V
Present and evaluate all clinics

47. Classroom Clinics cont…
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Classroom Clinics cont…
Clinic Certification Forms (CCF) are still required at Clinics
COC knows who attended (maintains for club)
ROR knows who attended (maintains for region)
By comparing the CCF and OSOA print-off, we know which officials aren’t registered
COC can help those officials to register
ROR’s have listing of officials that have taken the Clinics and are not registered for OSOA database.

48. Clinic Certification Form (CFF)
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Clinic Certification Form (CFF)
Why still use the old forms???
Everyone that takes the clinic has their data updated in their club and regional records
Not all officials have an OSOA account
Copy -> ROR’s
Why…
to update the WOSOA records

49. Club Official Listing on OSOA
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Club Official Listing on OSOA
Sort Listing
ABC
Level
Date Log-in
Etc…
Download
List
Matrix
Details for each official
Level achievements
Close to a move “Up the Ladder”
Verifications needed
Listing of Officials
for your club

50. On-Line Clinics On-line clinic listing
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On-Line Clinics
On-line clinic listing
Clinic taken/ date; official info
Level 1 Timer clinic requires a Red Pin

51. Deck Evaluations - Verified
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Deck Evaluations - Verified
Officials can add in their deck evaluations as they are completed at a meet they attended
Date
Meet attended (not on the OCC see SNC meet listing)
Officials initials (officials need to get the name of the evaluator especially if out of region)
COC/ ROR can verify once they have the a copy of the Officials Certification Card (OCC)
Edit Box

52. Past Clinics - Verified
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Past Clinics - Verified
As of September 2011, all Regional clinics have been added to the OSOA database
Official attended a clinic but didn’t have an account at that time… BUT now has an account
Go back to the original clinic, add the official, mark attended THEN mark clinic as completed to add clinic to officials account (all other attendees info is just overwritten)
Only Past Clinics prior to this timeframe can be added here as a “Historical” Clinic

53. New Accounts - Approved
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New Accounts - Approved
As each new account is opened for your club, you will see their information
Username; Last name; First name; address; telephone number
Approval is done by the COC for their club allowing them access to the OSOA registration system
Before approval please confirm they do not already have an account
Accounts can be active or inactive
Why is this important???
On-line clinics cannot be transferred from account to account

54. OSOA On-Line Clinics Process
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OSOA On-Line Clinics Process
OSOA website choices:
Home on Menu Bar
On the Home page bottom left
Officials Account
Clinics -> On-line clinics

55. 20/04/2017
On-Line Clinics
Log in to the on-line clinics using same username and password as your officials registration account
Official chooses the clinic they wish to take
COC to give out keys as requested
Official takes clinic, completes test
Achieved 80% and higher to pass
Automatically added to officials account within 24 hours
Automatically added to the Clinics Completed List
Level I – Timekeeper Clinic
COC needs to hand out Official Certification Card (listing clinic taken signed by COC) + Red Pin

56. Staffing a Swim Meet Preparation During After Record keeping
When your club hosts a meet the COC plays a significant part in staffing the meets
This is executed using the officials listings that you have access to from the registration site from those who have completed prior clinics and are now able to execute in those positions on deck for each and every session of the meet.
The COC, ensures that the meet package has a request for out-of-town people/parents who are willing to work and what their qualification levels are, along with which session they are available to work at.

57. Staffing a Swim Meet { { { { { {
Chief Finish
Judge
Recorder/Scorer
Referee
Marshall
Marshalling
Area
Assistant
Chief Timer {
Timers
False
Start
Rope {
Timers {
Turn
Judges
Timers {
Timers
Backstroke
Flags
Backstroke
Flags {
Timers {
Timers
Clerk of
Course
Each session of meets requires as many as 30 up to possibly 50 officials for it’s success.
If the meet is a double end meet then one requires twice the number of officials for each session.
If the pool is 8 lanes then once again the number of officials required increases
One must ensure that the club parents sign up for each session. Clubs require parents of swimmers to work X number of sessions of each home meet. In the meet package the COC must ensure that the meet manager includes a request for deck officials from visiting clubs to ensure ample volunteers are signed up for each session from start to finish.
List should be kept current to ensure that all positions are signed up for at each and every sessions.
A separate form for each session with accurate spelling of names for record keeping.
At some meets one must get into the stands and request for more volunteers to ensure timely start of each session with appropriate officials in place.
Approximately officials needed on deck to run a meet, 6 and/or 8 lanes single ended meet per session
Chief Timer
Starter
Staffing a Swim Meet

58. Staffing a Swim Meet { { { { { { Runners Food Preparation Marshals
Chief Finish
Judge
Recorder/Scorer
Referee
Marshalling
Area
Assistant
Chief Timer
Marshall {
Timers
False
Start
Rope {
Timers {
Turn
Judges
Timers {
Timers
Backstroke
Flags
Backstroke
Flags {
Timers {
Timers
Clerk of
Course
Runners
Food Preparation
Marshals
Safety Marshals
Meet Manager
This includes runners and food volunteers for each and every session.
Chief Timer
Starter
Staffing a Swim Meet

59. 20/04/2017
Organizing Officials
Minor Official Co-ordinator and/ or Meet Referee are usually assigned to staff the Officials for your swim meet.
COC can assist with official information
Their duties:
If necessary, ask for help in your meet package and have the clubs send their list of names / phone numbers / and qualifications along with their entries
Divide responsibility between senior officials and local Officials Chairperson to arrange for officials
In any event, have the majority of the positions filled before the start of the meet.
Confirm status of officials’ assignments to the ROR’s 10 DAYS prior to meet
Publish schedule and assignments as soon as it is finalized
Your meet package should specify the number of officials you are requesting from each club that is attending your meet.
It is recommended that you get assistance from a few individuals to help staff the meet and ensure that the work is divided up but that everyone is communicating.
The enclosed form can be used as a starting document to track who will be assigned to what position for what session. Note: AM, PM &/or Finals columns this would be for one single end meet.
On your Club’s website you can post the position assignments ahead and other parents and volunteers can see what is available for them to get assigned to.
Your Meet Referee will organize and plan your deck for each and every session for Major Officials.
You Minor Officials person will organize the timers and head lane timers acting as Stroke & Turns.
10 days prior to your meet, a listing of the Major Officials must be sent to your locate Regional Official Representative. 59

60. Minor Official Co-Ordinator
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Minor Official Co-Ordinator
Arrange spare Timekeepers on call in case of sickness or no-shows.
Organize the Officials Room with required supplies for that session
Designate a person to greet and sign-in the officials as they arrive, direct them to the heat sheets and equipment needed for their position and answer any questions.
All officials working a session must be recorded
Have all positions posted in the Officials' Room.
If there are openings for other sessions, officials can sign-up where they see the empty positions.
A room is usually set aside for Officials.
All the positions are posted by your Minor and Major Official chairpersons.
Each official should check their name off on arrival. Someone can be assigned this task throughout the meet for each session and they can also assist in filing holes along the way. 60

61. COC needs to be familiar with how “Up-The-Ladder” works!
Level I
Level II
Level III
Level IV
Level V
The COC must have full knowledge of the “up-the-ladder” process and be able to explain it to the volunteer official’s for next step along the way is gaining deck experience and sign off.. They can assist and coach
We will elaborate all levels in the next few slides.

62. 20/04/2017
Level I
Attendance and successful completion of Level I Timekeepers clinic
The Certification Process for the COC Level 1 Each swim season start up this it the opportune time to get the new families engaged from the get go by delivering a Level 1 clinic at the Orientation meeting as part of the get to know
The following summarizes the requirements for completing each official’s level:
LEVEL I: RED
The clinic guides you in being a Timer, Marshal and a Safety Marshal. You must be at least 14 years of age
in order to:
• Participate in a SNC/OSOA approved clinic (Timekeeper/Marshal/Safety Marshal);
• Answer the appropriate questionnaire.
You will receive your Red pin and an Official’s Record Card (Deck Evaluation Card). You need to:
• Obtain two separate deck evaluations for sessions worked as a Timer;
• Keep this card to record other clinics and deck certifications as you progress as an official;
• Gain experience on deck outside of your own pool;
• The candidate’s club is responsible for purchase of Red Pin and card. The Club Officials
Chair awards the Red Pin and card.
Note: It is required that officials work a few sessions in any position before requesting
evaluation for certification. Officials are allowed only one sign off per position per meet.
Sign-offs in different positions are permitted in the same meet.
To be certified as a Level I
2 satisfactory deck evaluations are required 62

63. Level II Level II Certified Level I
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Level II
Certified Level I
Completion of clinics and 2 deck evaluations in any 2 further positions - Stroke & Turns plus one other (except not Referee)
Clerk of Course
Chief Timer
Chief Finish Judge/ Chief Judge Electronics (2 CFJ or 1 CFJ + 1 CJE)
Recorder/ scorer (Clinic only no sign-offs)
Starter
Meet Manager
The Certification Process
The following summarizes the requirements for completing each official’s level.
You must be:
• 16 years of age;
• Certified at Level I.
Then:
• Attend clinics & answer questionnaires
in strokes and turns & one other of the Level II/III
positions listed; and
• Have two (2) on-deck certifications for each of
those two positions.
Note: HEAD LANE TIMEKEEPER is included with
STROKES AND TURNS; both count as one
position.
When complete:
• Submit documentation to your Club Officials
Chair.
• The candidate’s club is responsible for the
purchase of White Pin. The Club Officials Chair
awards the White Pin.
Level II
Copy of Front of
OCC to ROR 63

64. Level III Certified Level II Level III
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Level III
Certified Level II
Completion of all clinics and 2 deck evaluations in any 3 further positions
(Referee LIII position and one other will still be incomplete)
Referee clinic taken within 2 years
Conduct a clinic under the supervision of a Level V
The Certification Process
The following summarizes the requirements for completing each official’s level.
LEVEL III: ORANGE
Any official acting as a Referee during a session
must have a minimum of Level III certification.
You must be:
• Certified at Level II.
Then:
• Attend all clinics and complete questionnaires for all of the positions listed under Level II;
CONTROLLED DOCUMENT: copies in paper form are uncontrolled, and must be checked against on-line copy prior to use.
APPROVED by OSOA Page 5 of 10 Last revised:
The Personal Training Record (PTR)
The PTR remains an integral part of the
evaluation process for all Levels as a
record of observation.
It is not an evaluation form.
It may be used, as specified, as often as
the official wishes, in order to keep a
record of his/her improvement in the
position of Referee. It is also used in
preparation for evaluation. An
explanation of its use as such is included
with the description of the requirements
for Levels IV and V.
The PTR form can be obtained by
following this link:
/Personal_Training_Record.pdf
Note: The responsibility to obtain
completed PTR’s lies with the
candidate. These must be presented
to the Regional Officials
Representative with a copy of signed off
certification card before an
evaluation can take place.
• Certify in three (3) additional positions listed under Level II by obtaining two (2) successful
deck evaluations in each position;
• Conduct one (1) clinic under the direction of a Level V official, or at the regional clinics;
• Attend the Referee clinic and answer the questionnaire.
When complete:
• Submit documentation (including log of all meets worked) to and request meeting with your
Regional Officials’ Representative (usually via your Club Officials Chair).
• The Regional Officials’ Representative is responsible for confirming all Level 3 requirements
have been met and awarding the Orange Pin. The candidate’s region provides Orange Pin.
Note: The awarding of Level III to any official requires that the information of the clinics taken
and the deck evaluations on the Officials Card be accepted by one of the RORs before Level III
becomes official and the Level III pin and name tag are presented to the official.
NB: It is required that an official moving up the ladder keep a log of all meets and positions
worked over the years.
Level III
Copy of Front and
Back of OCC to ROR 64

65. Up the Ladder Levels IV and V Level V Level IV Level III require …
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Up the Ladder
Level I
Level II
Level III
Level IV
Level V
Levels IV and V
require …
additional clinics
intensive evaluation
National Meet experience
and much more.
The Certification Process
The following summarizes the requirements for completing each official’s level.
LEVEL IV: GREEN
A Level IV Official can be the Meet Referee for any Sanctioned Meet in Ontario. To become a
Level IV Official you need to be successfully evaluated as a Referee.
At the time of evaluation you must have:
• Served one (1) year as a qualified Level III official, having worked a minimum of five (5) meet
sessions as a referee;
• During the period spent as a Level III official, have completed three (3) favourable PTRs in the
position of Referee at three different meets, by three (3) different Master Officials;
• Fully completed certification at all Level II / III positions;
• Completed a Referee’s clinic within the previous 2
years;
• Conducted at least two (2) clinics at level II within the
previous year under the direction of a Level V official,
or at regional clinics;
• Attended a Regional Seminar / Clinic.
In preparation:
• Enlist the guidance of your Regional Officials
Representative, and arrange to be reviewed as a
referee, obtaining PTRs (a complete understanding of
the PTR and its role in attaining Level IV is essential:
see text box at right).
• Notify the Regional Officials Representative of your
desire for evaluation at Senior level, presenting the 3
required, completed PTRs in the position of Referee.
Note: Regional Officials Representative may discuss with the
candidate his/her readiness for evaluation; however, the final
decision to be evaluated lies with the candidate. Arrangements
for evaluation should be made through the Regional Officials
Representative.
CONTROLLED DOCUMENT: copies in paper form are uncontrolled, and must be checked against on-line copy prior to use.
APPROVED by OSOA Page 6 of 10 Last revised:
The Personal Training Record (PTR)
The PTR remains an integral part of the
evaluation process for all Levels as a
record of observation.
It is not an evaluation form.
It may be used, as specified, as often as
the official wishes, in order to keep a
record of his/her improvement in the
position of Referee. It is also used in
preparation for evaluation. An
explanation of its use as such is included
with the description of the requirements
for Levels IV and V.
The PTR form can be obtained by
following this link:
/Personal_Training_Record.pdf
Note: The responsibility to obtain
completed PTR’s lies with the
candidate. These must be presented
to the Regional Officials
Representative with a copy of signedoff
certification card before an
evaluation can take place.
Evaluation at a pre-arranged meet includes:
• Completion by the candidate of first two sections of the Senior Official Evaluation Form (web
address below; candidate prints and takes to evaluation);
• Evaluation by two Master Officials designated by OSOA, while working two sessions as
Referee;
• Attendance at a debriefing with the evaluators;
• Submission of completed/signed Evaluation Form to the Regional Officials Representative, for
OSOA approval;
• The Regional Officials’ Representative is responsible for awarding the Green Pin. OSOA
provides the Green Pin.
Web address for form:
Following successful evaluation Level IV, the candidate’s name may be placed on the list for future
evaluation as Level V, ensuring appropriate practice sessions are provided at away from home meets.
LEVEL V: BLUE
This is the highest level within Canadian pin system. To become a Level V Official you need to
be successfully evaluated as a Referee or Referee and Starter.
• Served a minimum of one (1) year as a Senior official at SNC approved meets, officiating at a
minimum of five (5) meets approved by the Regional Officials Representative, working three of
the following positions: Referee, Starter, Chief Finish Judge or Chief Judge Electronics, Clerk
of Course, Meet Manager;
• During the period spent as a Level IV official, have completed three (3) favourable PTRs in the
position of Referee at three different meets, by three (3) different Master Officials; one of the
meets must be out of region.
• Completed a Referee’s clinic within the previous 2 years;
• Conducted at least two (2) clinics at level II;
• Worked a minimum of two sessions at a National level
meet.
the PTR and its role in attaining Level V is essential: see
text box at right).
desire for evaluation at Master level, presenting the 3
• Completion by the candidate of first two sections of the
Master Official Evaluation Form (web address below;
candidate prints and takes to evaluation);
• Evaluation by two Master Officials designated by OSOA,
APPROVED by OSOA Page 7 of 10 Last revised:
while working two sessions as Referee, or one session as a Referee and one session as a
Starter.
o Evaluators must include one out of region evaluator, and one OSOA board member
(may be same person);
• Submission of completed/signed Evaluation Form to the Regional Officials Representative.
• The Regional Officials’ Representative is responsible for awarding the Blue Pin. OSOA
provides the Blue Pin.
NOTE: Level V (Master) status must be ratified/approved by the OSOA board, then by the NOC chair.
NB: In order to remain on the active list, all Level 3 and 4 (Senior) and Level 5 (Master)
officials must work a minimum of two sessions at two different meets, and conduct or
participate in one officials’ clinic within each swimming year.
Up the 65

66. 20/04/2017
COC Questionnaire
Questions before
we begin?
10 minutes 66

67. 20/04/2017
1. The role of COC:
a. Is capable of conducting & organizing officials’ clinics
b. Have interests in educating and the progression of people
c. Knows where to obtain the tools and materials to do the job
d. Has the keys to the on-line clinics and issues them accordingly
e. operate the automatic placing and timing system
f. Can staff a home meet with some assistance
g. Has access to the database of officials for the club
h. Able to provide ROR an officials’ list of club officials & levels 67

68. 20/04/2017
2. Some of the responsibilities of the Club Official’s Chairperson are to:
a. Clubs Development plan is in place and compliant
b. Ensure that the parents are able to officiate at home and away meets
c. Has knowledge and can assist in the up-the-ladder process
d. ensure that the meet is staffed properly
e. Prepare and distribute the meet invitation
f. Has the pins and certification cards available
g. Is well connected with Regional Officials Representative
h. Can present and/ or organize clinics at home club

69. 3. The on-line registration is for which level:
20/04/2017
3. The on-line registration is for which level:
a. Level 1
b. Level 2
c. Level 3
d. Level 4
e. Level 5
f. FINA only

70. 4. Which Clinics can I complete on-line?
20/04/2017
4. Which Clinics can I complete on-line?
a. Level 1 Timekeeper & Safety Marshal
b. Level 2 Strokes & Turns
c. Level 2 Chief Timekeeper
d. Level 2 Chief Judge Electronics
e. Level 2 Chief Finish Judge
f. Referee and Starter
g. Level 2 Clerk of Course
h. Level 2 Recorder Scorer
i. Level 2 Meet Management

71. 20/04/2017
5. What is the mark to be obtained for a successful completion of the online clinics?
a. 60%
b. No mark
c. 90%
d. 50%
e. 75%
g. 80%
h. 100%

72. Approved by the Ontario Swimming Officials’ Association Board
20/04/2017
Thank you
Approved by the Ontario Swimming Officials’ Association Board 72