1. Event Management Tools NTC 2007 February 2007 Leland Design lelanddesign.com

2. Leland Design San Francisco Bay Area Web and Database Design Firm, with a focus on smaller nonprofit national/international organizations. Eric Leland Director Leland Design lelanddesign.com eric@lelanddesign.com

3. Breaking down Events

4. lelanddesign.com Event Access Free, Public and Informal You just need to get the word out! Let all come who may! Pay, Invite/Public and RSVP Requires attendees to pay Free, Public but RSVP You need to estimate # attending to shape the event Free, Invite Only and RSVP Restricted to those you invite.

5. lelanddesign.com Event Scope Workshop One simple, short event. Minimal workshop details necessary. Day Conference with Workshops May need additional info such as food preference, workshop names and times Multiday Conference with Workshop Tracks May have rsvp requirements & payment per workshop, multiple locations, speakers, etc to track

6. lelanddesign.com Event Integration Manage Events Separate from Contacts Just need a way to manage my event registration, nothing more. Update Contacts with Event Information May need to pull in event registration information into my contact management system Manage Events Integrated with Contacts Need to track ongoing event invite and registration information with my contact database

7. Event Tools

8. lelanddesign.com “Just get the word out” Systems Email Yes good ol’ email. Your outlook, entourage, hotmail, whatever works. Email Marketing Systems Constant Contact, Npogroups, other list services that let you blast emails and encourage folks to sign up Online Forums Associate with Nonprofit Associations and publish – Alliance for Nonprofit Management, CAN, YNPN…

9. lelanddesign.com “Free but RSVP” Systems Upcoming.org Post your event, its available for anyone to see, or for you and others to syndicate. No inviting. Folks can indicate they will come. Evite.com Invite only, you can let invitees invite others, or not. Invitees respond with yes, no, maybe. Meetup.com Good for ongoing less formal events, can make it invite only or public.

10. lelanddesign.com “Free but RSVP” Systems Upcoming.org Post your event, its available for anyone to see, or for you and others to syndicate. No inviting. Folks can indicate they will come. Evite.com Invite only, you can let invitees invite others, or not. Invitees respond with yes, no, maybe. Meetup.com Good for ongoing less formal events, can make it invite only or public.

11. lelanddesign.com Managing Pay Events Regonline.com Multiple day, multiple track/workshops, pay scales, importing/exporting info. Price per event and % of each event ticket. 123Signup.com Integrated with a basic membership system too. Not quite as sophisticated as Regonline. acteva.com Can get started with no setup fees, pay per transaction. Premium option costs more. Less costly of the three here, less feature rich.

12. lelanddesign.com More Advanced & Costly Systems Convio.com Just merged with GetActive. Integrates website, membership, fundraising, emarketing, events and more. kintera.com The cadillac of integrated membership/web/event management solutions. Very pricey! tendenci.com Similar to Convio, more support for Association management.

13. lelanddesign.com More Online! A Few Good RSVP Tools http://www.idealware.org/articles/fgt_online_rsvp.php http://www.idealware.org/articles/fgt_online_rsvp.php Techsoup Software Discussion forum http://www.techsoup.org/community/index.cfm http://www.techsoup.org/community/index.cfm See more:

14. lelanddesign.com Contact Me Eric Leland Leland Design eric@lelanddesign.com