2. Student Athlete Sports Medicine Clearance Process Tutorial 2015-2016 Audio will begin automatically

3. This power point presentation is designed to help Vassar College Student Athletes with their clearance Process for Sports Medicine You too can be an NCAA Champion- but it starts with getting cleared through Sports Medicine !

4. ATHLETIC TRAINING ASSIGNMENTS Contact Information: Suzi Higginsx7843(o) suhiggins@vassar.edusuhiggins@vassar.edu Danielle Turnerx7712(o)danturner@vassar.edudanturner@vassar.edu Tabitha Santiagox7712(o)tasantiago@vassar.edutasantiago@vassar.edu Ian Shultisx7713(o)iashultis@vassar.eduiashultis@vassar.edu *Contact the ATC in charge of your sport if you have questions or need to turn in documents SUZIXC WVB WSOC MBB WBB TRACK M/W TEN DANIELLE Tabitha Santiago *(Fall only) M/W TEN ROWING GOLF M/W SWIM FENCING WLAX BASE ROWING IANMSOC WFH RUGBY MVB SQUASH MLAX RUGBY GOLF

5. Step 1: Entering information into the Athletics Database To access the database, go to “Inside Athletics” off the VC athletics main page: http://www.vassarathletics.com/ From here, enter your 999 id along with your Banner PIN This is where you will enter demographic information, emergency contacts and insurance information. This database will serve as the place where your coaches will be informed as to the paperwork you have completed

6. Step 2: Entering information into ATS/ Sports Medicine Database To access the database, go to: vassar2.atsusers.com which will bring up the following login screen:vassar2.atsusers.com Returning Student Athletes should enter their 999xxID and the password 1234 New Student Athletes will enter the Athlete ID: “new” and Password “new”

7. Step 3: Completing Necessary ATS information & Forms Once you have accessed the ATS database you can now enter or update General/Athlete Information in the screen to the bottom right If you are a returning user, initially you will see the top right screen and need to click on Athlete information in order to get to the bottom right screen All yellow fields are required Enter your 999xxxxxx ID for Athlete ID You can create a unique password For any of the required fields that do not apply to you, just enter “N/A” Verify the athlete information if no changes have been made, OR Save the athlete information if you have entered new information

8. Step 3: Completing Necessary Insurance Information in ATS Next you should proceed to the “INSURANCE” tab and enter the following: Proceed to +Add an insurance if you do not have one listed or if the one listed is incorrect. Upload a copy of your insurance card here or under the efiles tab. Save your card as, “Gallagher Ins. Card 2015” (example: substitute your ins. Name) Student Athletes who are on the VC Student Health Plan can access a copy of their card from the Gallagher Koster site at: gallagherstudent.com/vassar gallagherstudent.com/vassar

9. Step 3: Completing Necessary ATS Forms Refer to the following table to know which forms are required for you You can access all necessary forms under the “Forms” tab:

10. Step 3: Completing Necessary ATS Forms: Helpful Hints Once you locate the form you need to fill out, click “new” and fill out the form in it’s entirety. Each form requires a typed name and signature before saving. You cannot save unless all questions are answered. You can “sign” using your touchpad or a mouse. If you are under 18, a parent or guardian signature is required If you are over 18, you may sign, “N/A” in the parent signature blank and type your date of birth in the box below it. You must click on “Sign” for each completed signature. You will notice it is then digitally accepted

11. Step 3: Completing Necessary ATS Forms: Helpful Hints Please be sure your parents read and understand the Secondary Insurance Statement of Understanding form It is VERY important, as many of you will be participating while still being covered under your parents primary insurance. For more information on our Secondary Insurance Coverage and Policies, you can visit the Sports Medicine page off the Athletics main site under “Inside Athletics”

12. Step 3: Completing Sickle Cell form and NCAA compliance The NCAA requires that all Student Athletes verify Sickle Cell Trait status PRIOR to participation. NCAA compliance can be obtained in one of the following: 1.Report SCT status and provide written proof of testing 2.Request SCT testing (blood test) from a physician Athletes arriving prior to classes must do this at home 3.Waive testing and complete additional education and provide a certificate of completion from ssilearn.orgssilearn.org

13. Step 3: Completing ADD/ADHD Medical Exceptions If a student athlete is being treated for ADD/ADHD they must provide additional medical documentation, as many of the medications associated with these disorders are banned by the NCAA. With Medical Exception documentation on file with the Sports Medicine office (must be updated annually), the student athlete is able to apply for a medical exception when submitting a drug test for the NCAA Student Athletes can request further information and guidelines for this from the Director of Sports Medicine, Susan Higgins; suhiggins@vassar.edu OR reference the NCAA ADHD Medical Exceptions Policy suhiggins@vassar.eduNCAA ADHD Medical Exceptions Policy

14. Step 4: Physical Exams and Concussion Baseline Testing Once Student Athletes arrive on campus they will be required to have a full physical examination prior to participation Some students athletes in high risk sports or with a previous history of concussions will also undergo baseline ImPact Concussion Testingbaseline ImPact Concussion Testing The sports which will receive automatic baseline testing are: SOCCER, RUGBY, FIELD HOCKEY, VOLLEYBALL BASKETBALL, LACROSSE, BASEBALL, DIVERS Anyone else with a previous history of concussions will be required or can request to be tested For further information on Vassar College Mild Traumatic Brain Injury Protocols visit the Sports Medicine Page on the VC Athletics website

15. NCAA Sports Medicine Updates The NCAA provides a variety of educational videos that you should review prior to arriving on campus. They are also linked on the VC Athletics Sports Medicine Page: NCAA Banned Drug List NCAA Head Injury Education Preventing Heat Stroke Tackling Two A Days Recognizing and Treating Heat Stroke Sickle Cell Trait Education Video Additional Education for waiving Sickle Cell Testing * Educational information is linked to the Sports Medicine section off the Athletics page.

16. Injury Reporting and Insurance Policies Athletics Department Insurance is a Secondary Policy Covers injury’s that occur during organized athletic events ONLY ! Report Injuries to your ATC’s so they can be documented !! Have your Insurance card on you at all times Reporting Report Injuries to VC Sports Medicine and/or Host Institution medical staff Medical Staff will determine appropriate care If referred to a provider: It’s the Students Responsibility to present both Primary and Secondary Insurance Information Don’t Ignore bills with an unpaid balance !!

17. ATHLETIC TRAINING ASSIGNMENTS Contact Information: Suzi Higginsx7843(o) suhiggins@vassar.edusuhiggins@vassar.edu Danielle Turnerx7712(o)danturner@vassar.edudanturner@vassar.edu Tabitha Santiagox7712(o)tasantiago@vassar.edutasantiago@vassar.edu Ian Shultisx7713(o)iashultis@vassar.eduiashultis@vassar.edu *Contact the ATC in charge of your sport if you have questions or need to turn in documents SUZIXC WVB WSOC MBB WBB TRACK M/W TEN DANIELLE Tabitha Santiago *(Fall only) M/W TEN ROWING GOLF M/W SWIM FENCING WLAX BASE ROWING IANMSOC WFH RUGBY MVB SQUASH MLAX RUGBY GOLF

18. QUESTIONS ? Thank-You & Good Luck !