1. POP Email Configuration Microsoft Outlook 2002

2. What is POP? Short for Post Office Protocol, a protocol used to retrieve e-mail from a mail server. Most e-mail applications (sometimes called an e-mail client) use the POP protocol, although some can use the newer IMAP (Internet Message Access Protocol). There are two versions of POP. The first, called POP2, became a standard in the mid-80's and requires SMTP to send messages. The newer version, POP3, can be used with or without SMTP. (Source: http://www.webopedia.com)

3. Configuring POP with MS Outlook MS Outlook is a popular mail client that comes as a package in the MS Office suite. Configuration of MS Outlook can be done from the Control Panel under ‘Mail’

4. Creating a new POP account Clicking on ‘Mail’ brings up the ‘Mail Setup – Outlook’ window. We then click on the ‘Email Accounts’ button.

5. Creating a new POP account Select the radio-button to ‘Add a new e-mail account’ Click on the ‘Next’ button

6. Choosing the type of e-mail account Since we are dealing with OU POP accounts, we choose ‘POP3’ Click ‘Next’

7. Entering account information Under the ‘Your Name’ field you will enter the name that you wish appearing on all emails sent out using this account through MS Outlook. Under the ‘E-Mail Address’ field, enter the email address that you wish to publish to the recipient(s) of your emails.

8. Entering Account Information A users 4+4 or OUNetID must be entered under the ‘username’ field. The POP email system uses the users LDAP password. The incoming POP mail server is pop.ou.edu The outgoing SMTP mail delivery server is smtp.ou.edu

9. More settings (General tab) Under the ‘Reply E- mail’ field, enter the email address to which you would like recipients to reply to your emails when they use their clients ‘Reply’ feature.

10. More Settings (Outgoing Server tab) It is highly recommended that you check the option for ‘My outgoing server (SMTP) requires authentication. Select the radio button to ‘Use same settings as my incoming mail server’

11. More Settings (Connections tab) This tab configures MS Outlook to use a specific internet connection already setup on the machine. If the machine is using a LAN, make sure ‘Connect using my Local Area Network’ If the machine uses dial up, choose ‘Connect using my phone line’

12. More Settings (Advanced tab) OU uses default port numbers to connect to its mail servers. POP – port 110 SMTP – port 25 It is recommended to increase server timeouts in situations where the user connects from a slow network connection.

13. More Settings (Advanced tab) Checking the ‘Leave a copy of messages on the server’ ensures that while using MS Outlook, a user’s mail does not get downloaded to the machine and deleted from the server.