1. How to Get Started Toni Saraiva / Richard Hall Enterprise Europe Network – EISC Ltd

2. The Public Sector

3. Pro-cure NHS Maritime & Coastguard Agency Ordnance Survey Southampton City Council University of Southampton, Solent University, University of Portsmouth, Queen Mary’s College Wessex Property services Hampshire County Council Hampshire Constabulary Radian Group British Airports Authority Basingstoke & Deane Council Cabinet Office Basingstoke & North Hampshire Foundation Trust Wessex Housing Partnership Solent Supplies Portsmouth City Council Isle of Wight Council MOD

4. What is being bought? Coaching / training/ education Transport services Furniture Security Recruitment Electricity / plumbing services Legal activities Printing / marketing / Design / Web Healthcare products and services Cleaning Services and products Trees / flowers / landscape maintenance IT services and products Accommodation / travel Construction Sport equipment Something for everybody here

5. How does the buying take place? Different levels = Different ways Small value contract - Quote - Advertised locally or not at all - Sent directly - Approved Supplier list “High” value contract - Tender - Advertised widely

6. Southampton buying… Below £10 0001 written quotation £10 000 to £50 0003 written quotations £50 000 to £100 000Tenders Above £100 000Formal tender process www.southampton.gov.uk

7. Eastleigh buying… Below £10 0002 written quotations £10 000 to £35 0003 written quotations £35 000 and aboveTenders + advertised At least 5 contractors invited www.eastleigh.gov.uk

8. Basingstoke buying… Below £25 000No minimum £25 000 to £75 0003 tenders £75 000 to £150 0005 Tenders Above £150 000 (EU Threshold) Formal tender process www.basingstoke.gov.uk

9. Isle of Wight buying… Below £10 000At least 1 written quote £10 000 to £75 000At least 3 written quotes £75 000 to £150 000At least 3 Tenders Above £150 000At least 4 tenders www.iwight.com/council/procurement

10. Portsmouth buying… Below £5 000No minimum £5 000 to £50 0003 written quotes Above £50 000Full tender process Above £150 000 (EU Threshold) Full tender process & EU obligations www.portsmouth.gov.uk

11. Finding Tenders The written press The public sector authorities’ websites Tender databases

12. Ted.europa.eu

13. www.supply2.gov.uk

14. www.competefor.com

15. www.businessportal.southeastiep.gov.uk

16. www.winningtenders.eu

17. What does a tender notice look like? I.1 UK Border Agency (UKBA), Commercial and Services Directorate, 5W Ralli Quays, 3 Stanley Street, Attn: Janine Melia, Salford M60 9LA, UNITED KINGDOM. Tel. +44 1618270479. E-mail: janine.melia@hmrc.gsi.gov.uk. Fax +44 1618270270. II.1.5 provision of Canine Food and Consumables to include the supply and delivery of a range of dry and moist dog food and accessories to include vitamins, hygiene products, toys, collars, harnesses, bowls and bedding etc. The range of products required will be split over 5 lots. Delivery of goods will occur during normal working hours Mon-Fri 9:00 am to 17:00 pm. The Dog units are currently situated at Heathrow, Gatwick, Birmingham and Manchester airports and dockside at Hull, Felixstowe, Tilbury, Dover and Southampton IV.1.1 Type of procedure: Open.

18. Key Tender procedures Invitation to Tender Notice Pre Qualification (PQQ) or Restricted procedure Tender Document Open Procedure Restricted Procedure

19. What does a tender notice look like? IV.2.1 Award criteria: Lowest price. IV.3.4 Time-limit for receipt of tenders or requests to participate: 19.3.2010 - 12:00.

20. The importance of documentation Contract Notice Check “Contract Awards”

21. Jargon explained WeightingScoring E-tendering Online Submission E-auctionBidding down

22. The importance of documentation 2 What do you need? Policies Certifications Referrals Some organisation…

23. Need help with procurement… Enterprise Europe – EISC Ltd Toni Saraiva / Richard Hall 02380 20 61 62 toni@eiscltd.eu richard@eiscltd.eu

24. Further help / training www.businesslink.gov.uk/procurement Attending a free Workshop

25. Discussion… your questions… Is tendering for everybody? Is tendering for SME’s? When to bid? When not to bid? Success rate? Winning tenders in other countries? How are tenders evaluated? The tendering process as a market research tool? Asking the procurer questions, is it possible/wise? What is MEAT?