1. 1 PERSONAL ACTION PLAN Developing National M&E System for Bhutan KARMA GALLEG BHUTAN PARTICIPATORY PLANNING, MONITORING AND EVALUATION COURSE 9-27 FEBRUARY 2004 IAC, NETHERLANDS KARMA GALLEG BHUTAN PARTICIPATORY PLANNING, MONITORING AND EVALUATION COURSE 9-27 FEBRUARY 2004 IAC, NETHERLANDS

2. 2 1.Learning Objectives & Key Lessons Learnt 2.M&E Project objectives, stakeholders, constraints & strategies for problem solving 3.M&E Project objective hierarchy, OVIs, & MOVs 4.Risks & Assumptions 5.Workplan Outline

3. Learning Goals & Key Lessons Learnt My Learning GoalsKey Lessons LearntGoals Achieved? Develop facilitation skills Learning cycle, leadership styles & roles Facilitation practice in group work Yes (to some extent) Learn about M&E system design process & techniques Key elements of M&E systems & Core tasks in setting up M&E How to plan for M&E Making Logframe Matrix for M&E Necessary conditions & capacities For making M&E system functional Yes (fairly good idea on what is required for M&E system design & planning) Learn other relevant PPME tools & techniques Project strategy design Planning/strategies for stakeholder interview Stakeholder analysis tools(GOPP, RAAKS,Ven Diagram, DFID etc) Practical experience of SSI Yes ( basic tools & techniques) Learn about M&E system desing experiences from course mates MIS of ASSP in Romania from Christi M&E system of SADRP in Ethiopia from Awoke& colleagues, & others Yes (good exchange of experiences)

4. 4 National M&E Project Objectives 1. M&E system for assessment of 5 Yr. Plans designed & made operational 2. Culture of organizational learning for impact encouraged 3. Reporting tasks reduced 4. Findings/ lessons/ of M&E are used for decision making Stakeholders 1. Dept. Of Planning (central coordinating agency for setting up M&E) 2. Line ministries - (participate in M&E set up) 3. District Planning Units (participate in M&E set up) 4. Donor (provide fund) Constraints 1. Different sectors have different M&E requirements 2. How to build cooperation & support from stakeholders 3. Lack of trained M&E personnel at all levels Strategies to overcome constraints 1. Consultations with all s/holders to agree on common system 2. Adopt participatory approach, motivations & incentives 3. Arrange trainings for key M&E personnel 4. Design a compreshensive & straight forward M&E system

5. 5 National M&E Project Objective HierarchyOVIsMOVs Purpose Standard National M&E system developed & operationalized by June 2005 No. of sectors installed with M&E MIS system No. of sectors using MIS for reporting No. of evaluation studies Physical verification Qtly, annual progress reports Evaluation reports Outputs 1. M&E System developed by December 2004 M&E framework & guideline document No. of M&E manuals published & circulated Physical verification Stock registers Mails records 2. M&E Institutional Set-up developed September 2004 Set-up framework & guidelines M&E Manual 3. MIS for M&E developed by December 2004 No. of sectors installed with M&E MIS system Physical verification 4. Capacity for M&E developed by December 2004 No. of trainings conducted No. of persons trained Training record Bi-annual, annual project reports & audit reports (for all outputs)

6. 6 Risks & Assumptions # 1Government (Cabinet Ministers) support for M&E 2Full cooperation from the line ministires & district officers 3Continuity of M&E Staff in DOP & line ministries 4Necessary equipment available 5Skilled human resources available 6Adequate resources available

7. 7Workplan

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