1. WESTELL 2012 Instructions for Online Material Ordering Dec 14 th, 2011 2pm ~ Mami Itamochi (WVDE) Jennifer Froelich (Measurement Inc.)

2. WESTELL 2012 Important Dates Dates Jan 3 (Tuesday) – 13 (Friday) Online Material Ordering March 19 (Monday) – 21 (Wednesday) WESTELL materials arrive in all WV districts (except for Cabell County) March 26 (Monday) Beginning of test administration April 27 (Friday) End of test administration By May 4 (Friday) All WESTELL Materials must be picked up by FedEx and returned to MI May 21 (Monday) – 25 (Friday) Window to review and correct student demographic information June 29 (Friday) Assessment results delivered to district offices July 27 (Friday) Deadline to notify the ELDA helpline of any reporting errors

3. Instructions for Online material Orders 1/3/2012 – You will receive E-mail from Measurement Inc. with User Name and Password. If you do not receive e-mail on the morning of 1/3/2012, please notify Mami Itamochi mitamochi@access.k12.wv.us and ELDA helpline elda@measinc.com mitamochi@access.k12.wv.uselda@measinc.com

4. Step 1 Logging In Open your internet browser, enter the website address (this will be sent on 1/3/2012 with your login information), and click Go or Press Enter Enter User Name and Password, and Click Log In or Press Enter

5. Step 2: Pre-ID Roster

7. Pre ID Review Roster You do NOT order test materials if; – The quantity of the student test materials needed is equal to the quantity of pre-ID labels requested. – The default number of teacher materials is acceptable – Braille or large print test materials are not needed Locate the school or particular student on the roster. If changes are required or you need to add students, forward these changes via email to Mami Itamochi mitamochi@access.k12.wv.us and ELDA helpline elda@measinc.com mitamochi@access.k12.wv.uselda@measinc.com

8. Pre-ID Template http://wvconnections.k12.wv.us/documents/ELDA12_PreID_Template_WV.xls http://wvconnections.k12.wv.us/documents/ELDA12_PreID_Template_WV.xls State Distri ct Name Distri ct Num ber Scho ol Name Scho ol Num ber Stude nt First Name Stude nt Last Name Stude nt MI Stude nt ID Gend er Birth Date Grad e Takin g ELDA First Time Modif icatio n Ethni city Other Ethni city First or Nativ e Lang uage Other Nativ e Lang uage Acco mmo datio ns Other Acco mmo datio ns How Long Instru cted in ESL

9. Step 3: Ordering Test materials You must order test materials if: – The quantity of test materials needed is greater than the number or pre-ID labels requested – The default number of teacher materials is not acceptable Grade 3-12 One teacher material is provided every 6 students. K- 2 One teacher material is provided every 3 students. – Braille or large print test materials are needed

10. Ordering Materials

11. All the Materials will be sent central office! Make sure this information is correct!! 1 2 3 If you need to add more materials, click this section. This section is pre selected by Measurement inc by your request. If this need to be changes, please do so here.

15. You must repeat this process for each grade cluster.

16. You must repeat this process for each school.

17. Ordering Teachers Materials If the default number of teacher materials is not acceptable, place an order for a different amount of teacher materials. Indicate how many teacher materials you want in this box. Note: For each grade cluster at each school for which you are receiving student materials, you must order AT LEAST one set of teacher materials.

18. Step 4: Reviewing Existing Order Details

19. If there is no check mark in the ordered column, an order has not been placed for this school. Click on the icon in this column to review or place an order for each school

20. Step 5: Deleting Orders

21. If there is no check mark in the ordered column, an order has not been placed for this school.

23. Step 6: Overage Material Overage materials are not included. Counties with high populations of ELL students will have “Central Office” listed as one of their schools. (These counties were predetermined by WVDE.) These counties should order overage materials under “Central Office”. When districts distribute these overage materials, they should either: – Give the school one blank “Central Office” header per grade cluster and instruct the school to bubble in the school name and number on the header and place the header over the answer documents when they are returned to MI or – Instruct the school to place the completed answer document under one of the pre-printed headers that was shipped to the school Counties that do not have a “Central Office” ordering option should contact WVDE to obtain additional materials, if necessary.

24. Changing Password

25. Any Questions? Mami Itamochi mitamochi@access.k12.wv.us 304-558-0200 ELDA Helpline at 1-888-612-0180 elda@measinc.com