1. October 2007 HRMS & SA v9 Upgrade 1 Human Resource Management System (HRMS) & Student Administration (SA) PeopleSoft V9 Upgrade

2. October 2007 HRMS & SA v9 Upgrade 2 Why upgrade? Richer, expanded functionality; opportunity to implement with or post- upgrade Reduce UM modifications by using PeopleSoft delivered – reduced cost of ownership Improved look and feel Vendor support for V8 SP1 ends 8/08 – critical for Payroll, FASF

3. October 2007 HRMS & SA v9 Upgrade 3 System-Wide Enhancements Major change examples – shared HRMS/SA: Person-centric repository of bio/demo data (Person Model) for efficient tracking and reporting Enhanced navigation and page usability, including Search, Favorites, and Notify Grid order sort user-controlled and exportable to Excel XML Publisher – Template-based, streamlined report and forms generator. Allows separation of data extraction from report or form design

4. October 2007 HRMS & SA v9 Upgrade 4 HRMS Enhancements Major change examples - HRMS: Talent/Profile Management – attract, retain and engage employees Time Reporting – options to pre-populate data on timesheets, display totals and other useful information, improved self-service Enhanced deferred compensation savings plan management, including s457.

5. October 2007 HRMS & SA v9 Upgrade 5 SA Enhancements Major change examples – SA: Student Center Student Services Center, & Faculty Center Extensive integration of academic requirements, class search, and enrollment Expanded student account self-service, including payment plan enrollment, optional charges, and e1098T Population selection and update (e.g., assign student groups service indicators)

6. October 2007 HRMS & SA v9 Upgrade 6 Sample V9 Student Center

7. October 2007 HRMS & SA v9 Upgrade 7 Sample V9 Operational Navigation

8. October 2007 HRMS & SA v9 Upgrade 8 Campus impacts Ann Arbor—Users of both the Student Administration and the HRMS systems will be impacted. Flint and Dearborn—Only users of the HRMS system will be impacted. The upgrade will NOT impact users of the Flint and Dearborn Student systems.

9. October 2007 HRMS & SA v9 Upgrade 9 Upgrade Timing Underway now - Working with business offices, advisory groups, and others January 2008 - Start communicating directly with system users June 2008 - M-Pathways HRMS & SA Systems v9 Upgrade GO LIVE

10. October 2007 HRMS & SA v9 Upgrade 10 Project Timeline Time PeriodProject Phase 03/07 - 08/07Requirements Analysis 04/07 – 10/07Design 10/07 – 02/08Development 09/07 – 02/08System Test Planning 02/08 – 05/08System Test June 08GO LIVE

11. October 2007 HRMS & SA v9 Upgrade 11 Project Phase Status Complete Requirements Analysis phase Design phase Underway Development phase just underway System test planning has started MAIS is on track for the June go live!

12. October 2007 HRMS & SA v9 Upgrade 12 Tentative Upgrade Window Tentative production outage for upgrade (HEPROD):  Thursday, 6/5/08 5PM until Monday, 6/9/08 7AM. HEODS and U-M Data Warehouse available during outage. June SunMonTueWedThuFriSat 123 4567 HEPROD Down at 5PM HEPROD unavailable all day 891011121314 HEPROD unavailable all day HEPROD available at 7AM

13. October 2007 HRMS & SA v9 Upgrade 13 Tentative Upgrade Window MAIS will execute five test moves (converting and moving V8 data to V9) prior to June 2008 go-live. Test moves validate data conversion, timing, and tasks needed to implement new version. More precise times for outage period will be known as we progress with each test move.

14. October 2007 HRMS & SA v9 Upgrade 14 Communication Plans We will be working on communication plans and discussing them with Unit Liaisons to address the following groups:  Students  Faculty  Staff MAIS Upgrades Web page: http://www.mais.umich.edu/upgrades/index.html http://www.mais.umich.edu/upgrades/index.html

15. October 2007 HRMS & SA v9 Upgrade 15 Questions in the future? Contact our MAIS product managers: HRMS: mais.hrms.prodmgrs@umich.edumais.hrms.prodmgrs@umich.edu SA: mais.sa.prodmgrs@umich.edumais.sa.prodmgrs@umich.edu