1. California Assessment of Student Performance and Progress Program
CAASPP ESC North and Principal Training
January – February 2015

2. General Information Session
Presentation Topics
CAASPP Program (with Smarter Balanced Assessments focus)
Testing Dates/Schedules
Testing Environment and Testing Responsibilities
Navigating the CAASPP Website (caaspp.org)
Managing Users Settings (TOMS)
Managing Student Data (TOMS)
Configuring Student Test Settings (TOMS)
Test Session Management (Test Administrator Interface & Completion Status)
Technical Support
SBAC Digital Library
Interim Assessments
Resources
Questions?
CAASPP 2015
General Information Session

3. Frequently Used Acronyms in Testing
Stands For
CAASPP
California Assessment of Student Performance and Progress
CAPA
California Alternate Performance Assessment
CMA
California Modified Assessment
CST
California Standards Test
EAP
Early Admission Program (used for English and math college placement)
SBA
Smarter Balanced Assessments SC
Site Coordinator, Testing Coordinator
STB
Student Testing Branch
STS
Standards-based Test in Spanish (for students who have been in the US less than a year TA
Test Administrator, Examiner, Teacher giving the test
TOMS
Test Operations Management System
General Information Session

4. General Information Session
California Assessment of Student Performance and Progress 2015 (CAASPP)
Test
Subject
Grades
CST
Science
5, 8 &10
CMA
CAPA
STS*
Reading/Lang Arts
2-11
Test
Subject
Grades
SBA
ELA
3-8 &11ª
Math
Alternate Assessment (Field Test)
ELA & Math
3-8 &11?
*For Spanish-speaking ELs who have been enrolled in US school less than a year or receiving instruction in Spanish.
ªFor Early Admission (to College) Program
General Information Session

5. Main Responsibilities
CAASPP Coordinator
Main Responsibilities
Establish testing schedules
Work with Technology Coordinator to prepare testing devices
Earbuds
Keyboards (for iPads only)
Train test examiners and proctors
Create TOMS accounts
Familiarize everyone with the CAASPP website
Verify TOMS access for examiners
Make sure everyone knows where Student State IDs can be found
Encourage the use desktops for test sessions
Ensure accuracy of student data
Work with school Administrator (supervising testing) and Student Testing Branch to create TOMS accounts for EL and Special Ed personnel
Collaborate with EL and Special Ed personnel to verify students’ test settings in TOMS
CAASPP 2015
General Information Session

6. Smarter Balanced Assessments
All students take the Smarter Balanced assessments, with the following exceptions:
Students with disabilities who take the alternate assessments (ELA and mathematics)
English learners who have been enrolled in a school in the United States less than 12 months (ELA only)
 Remember
All English Learners must take the mathematics test.
CAASPP 2015
General Information Session

7. General Information Session
Testing Dates
Grade Level(s)
Test
Subject(s)
Testing Window
3-8
SBA
ELA & math
March 10* – June 4 11
April 15 – June 4
5, 8
& 10
CST, CMA, CAPA
Science
April 9– May 13
 Remember
*The Smarter Balanced Assessment Testing Window will open statewide on Tuesday, March 10, 2015.
CAASPP 2015
General Information Session

8. Elementary Estimated Testing Times
Content Area
Grades
Computer Adaptive Test (CAT) items
hrs : mins
Performance
Task (PT)
Total
Classroom Activity (administered prior to the PT)* hrs : mins
English Language Arts
3 – 5
1:30
2:00
3:30
:30
4:00
Math
1:00
2:30
3:00
Both
6:00
7:00
 Remember
*The time to complete an activity will vary due to the complexity of the topic and individual student needs.
CAASPP 2015
General Information Session

9. Estimated Testing Times for MS
Content Area
Grades
Computer Adaptive Test (CAT) items
hrs : mins
Performance
Task (PT)
Total
Classroom Activity (administered prior to the PT)* hrs : mins
English Language Arts
6 – 8
1:30
2:00
3:30
:30
4:00
Math
1:00
3:00
Both
6:30
7:30
 Remember
*The time to complete an activity will vary due to the complexity of the topic and individual student needs.
CAASPP 2015
General Information Session

10. Estimated Testing Times for HS
Content Area
Grades
Computer Adaptive Test (CAT) items
hrs : mins
Performance
Task (PT)
Total
Classroom Activity (administered prior to the PT)* hrs : mins
English Language Arts 11
2:00
4:00
:30
4:30
Math
1:30
3:30
Both
7:30
1:00
8:30
 Remember
*The time to complete an activity will vary due to the complexity of the topic and individual student needs.
CAASPP 2015
General Information Session

11. Estimated Testing Times
CAASPP 2015
Resource 4

12. Testing Schedule - Sample 1
Monday
Tuesday
Wednesday
Thursday
Friday
ELA
Computer Adaptive
Test
1 ½ to 2 hrs
ELA Classroom Activity
30 min
ELA Performance Task - Part 1
45-60 min
ELA Performance Task - Part 2
Make-Up Sessions
Week 1
Monday
Tuesday
Wednesday
Thursday
Friday
Math
Computer Adaptive
Test
1 ½ to 2 hrs
Classroom Activity
30 min
Math Performance Task
1 to 1 ½ hrs
Make-Up Sessions
Here is an example of a SBA sample testing schedule for a grade testing one content area per week.
Week one students test in ELA content are
Week two students are tested in math
ELA administered no fewer than 2 sessions
Math administered in 2 sessions, session durations range from minutes
Week 2
1 Content Area Tested per Week - Session Durations 40 to 60 minutes
CAASPP 2015
General Information Session

13. General Information Session
Bandwidth Checker
 Best Practice
Have students log in to take the test 10 at a time to prevent internet traffic jam.
Take into account MiSiS traffic as you develop your testing schedule. 1 2 3 4
CAASPP 2015
General Information Session

14. Technology Readiness Calculator1 2 3 4 5
Footnote to calculation of # of days from Technology Readiness Calculator:
Smarter Balanced assessments are not timed and students can take frequent breaks
for the purposes of estimating technology requirements, this calculation is based on an assumption of four-hour sessions for ELA, and a separate four-hour sessions for Mathematics
In addition, there are two separate Performance Tasks, one for ELA and one for Math. Some students may need more time and others may need less time
CAASPP 2015
General Information Session

15. Test Security Guidelines
Cell phone or other electronic devices are not allowed or to be used during testing by anybody (i.e., turned off and put away)
Post Signs:
TESTING—DO NOT DISTURB – Post sign on the door
Unauthorized Electronic Devices May Not Be Used at Any Time During the Testing Session – Post sign so that it is clearly visible to all students
No unauthorized visitors
CAASPP 2015
General Information Session

16. Navigating the CAASPP Website
caaspp.org
Create user accounts
Verify students’ test settings
Test Operations
Management System
(TOMS)
Create test sessions
Test Administrator
(TA) Interface
Monitor test administration and schedule makeup tests
Completion Status
CAASPP 2015
General Information Session

17. TOMS Access for Testing Coordinator
Principal designates Testing Coordinator in Principal’s Portal
Testing Coordinator completes the “2015 CAASPP Security Forms” Training and assessment in LZ
Testing Coordinator gets from CAASPP to access TOMS
CAASPP 2015
General Information Session

18. TOMS Access for Support Personnel
Support personnel complete the “2014 CAASPP Security Forms” Training and assessment in LZ
Principal gets from Nancy Foote to confirm request
Principal s
Nancy Foote to
request access
to TOMS
CAASPP 2015
General Information Session

19. TOMS Access for Examiners (Test Administrators)
Teacher completes CAASPP affidavit
Examiner (Test Administrator) gets from CAASPP to access TOMS
Testing Coordinator CAASPP receives completed affidavit
Testing Coordinator enters Examiners’ information on TOMS manually
Testing Coordinator uploads Examiners’ data to TOMS using batch template
CAASPP 2015
General Information Session

20. General Information Session
What If……?
What if the Testing Coordinator forgets password, or the could not be found?
for a reset
New password will be sent
What if the Examiner forgets password, or the could not be found?
The Examiner should contact their Testing Coordinator for a reset
CAASPP 2015
General Information Session

21. Accessibility Features
When should settings be entered in TOMS?
Before students take Smarter Balanced tests.
Student demographic information is now in TOMS
Test settings are entered by the CAASPP Test Site Coordinator (SC)
When using their own credentials, students will be able to use their designated settings when accessing:
Practice and Training Tests
Smarter Balanced Summative Assessment
Smarter Balanced Interim Assessments
 Best Practice
Allow students to practice using their assigned supports
CAASPP 2015
General Information Session

22. General Information Session
Configuring Settings
How can I configure online test settings for students in TOMS?
There are two options to set designated supports and accommodations in TOMS:
One-by-one manual configuration in the user interface
File upload
Use the online student test settings template
Use the CAASPP ISAAP Tool to create an upload file
CAASPP 2015
General Information Session

23. General Information Session
REF-6420: Accessibility and Accommodations Guidelines For SB Assessments
Designated supports and Accommodations must be documented
Attachments should be completed by decision-making teams/designees (e.g.)
Individualized Education Program (IEP) teams
Section 504 Plan teams
Language Appraisal Teams (LAT), and
Student Success Teams (SST)
Coordination of Services Team (COST)
CAASPP 2015
General Information Session

24. New or Missing Students
New Students:
It takes 1-2 weeks for new students to show up in TOMS
If students have been enrolled for some time and do not show in TOMS – check the following:
Enrollment in MiSiS
Grade level in MiSiS
Once data is corrected in MiSiS, it will show up on TOMS
 Remember
Please refer to Resources section for details about the flow of student information between the District and the State
CAASPP 2015
General Information Session

25. Student Data Not in TOMS Form
 Remember
Student Data Not in TOMS Form
Form is on STB website on CAASPP page
Use a separate form for each student.
Fill out required fields
Include all info you have on student
Describe problem
CAASPP 2015
General Information Session

26. General Information Session
Technical Support
Devices are being delivered to schools
Readiness test – February 19
Earbuds – Expected to be delivered to schools in early February
CAASPP 2015
General Information Session

27. General Information Session
Resources
CAASPP 2015
General Information Session

28. General Information Session
Digital Library
CAASPP 2015
General Information Session

29. General Information Session
Digital Library
Resources:
MEM-6423, Smarter Balanced Digital Library, dated December 5, 2014
Manage Digital Library accounts:
Digital Library Help Topic Presentations
Getting Started in the Digital Library (PPT)
Finding Resources in the Digital Library (PPT)
Navigating Resources in the Digital Library (PPT)
Available at: education/teachers//
CAASPP 2015
General Information Session

30. General Information Session
Interim Assessments
Interim Comprehensive Assessments (ICAs) mirror the summative assessment:
Use the same blueprints as the summative.
Assess the same range of standards.
Have the same item types and formats.
Include performance tasks.
Require the same amount of administration time.
Provide information regarding student readiness for the end- of-year summative assessment
CDE anticipates release by end of Janaury
Optional this year
CAASPP 2015
General Information Session

31. Interim Assessment Blocks
Interim Assessment Blocks (IABs) assess fewer sets of skills and:
Use the same targets, by grade level, as the summative blueprints.
Consist of short, focused sets of items.
Provide information about a student’s strengths and needs in relation to the standards.
Offer varied blocks by grade level and subject area.
Anticipated release of January 27th.
Optional for this year.
CAASPP 2015

32. General Information Session
SBA Key Events
Dates
Events
December
Digital Library available and accounts created
January
TOMS Accounts for School Coordinators
Interim Assessments
January/February
CAASPP Principal and Test Coordinator Trainings
February 19
System “Readiness Test” (REF-6451)
March 10– June 4
SBA Testing Window for Grades 3-8
April 15 – June 4
SBA Testing Window for Grade 11
CAASPP 2015
General Information Session

33. Bookmark these Webpages
Critical Links
 Best Practice
Bookmark these Webpages
CAASPP 2015
Resource 1

34. achieve.lausd.net/testing
Resources
achieve.lausd.net/testing
CAASPP 2015
General Information Session

35. achieve.lausd.net/testing
Resources
achieve.lausd.net/testing
CAASPP 2015
General Information Session

36. Main Responsibilities
CAASPP Coordinator
Main Responsibilities
Maintain Test Security
Receive, store and inventory within 24 hrs of receipt (materials ordered by STB)
Order additional materials
Train test examiners and proctors
Report security breaches or irregularities to STB
Review and follow procedures outlined in the CAASPP Test Manual and Administration Instructions
Maintain test security
Prepare testing devices
Ensure accuracy of student data
Enter students’ test settings
Create test administrator accounts
Establish testing schedules
Review and follow procedures outlined in the CAASPP and SBA Test Coordinator Manuals
CAASPP 2015
Resource 2

37. CAASPP Trainings In-person Training Series
Series Required for CAASPP Coordinators
Test Security
Paper-pencil Tests
Technology
Configuring Student Test Settings in TOMS
Test Administrator Accounts and Student Data Management
Test Session Management
Testing Schedule
Web-based Videos and Other Training Resources
Practice and Training Tests
Device Set-up Guide Module
TOMS
Adding and Managing Users in TOMS (16:54 Runtime) Click here
Accessibility Resources
Performance Task Overview (18:01 Runtime) Click here
Participation Reports
Interim Assessments
Detailed List of Trainings:
CAASPP 2015
Resource 3

38. Science for CST, CMA, CAPA, in grades 5, 8,
Testing Schedules
Subject & Grade Level
Requirement
ELA & math, grades 3-8
Testing window shall not begin until at least 66% of a school’s annual instructional days have been completed, and may continue up to the last day of instruction…
ELA & math, grade 11
Testing window shall not begin until at least 80% of a school’s annual instructional days have been completed, and may continue up to the last day of instruction…
Science for CST, CMA, CAPA, in grades 5, 8,
and 10
The testing window shall be administered during a window of 25 days that includes 12 days before and after completion of 85% of the instructional days.
March 10* – June 4
April 15 – June 4
April 9 – May 13
CAASPP 2015
Resource 4

39. Testing Schedule - Sample 2
Monday
Tuesday
Wednesday
Thursday
Friday
ELA
Computer Adaptive
Test
1 ½ -2 hrs
ELA Performance Task - Part 1
min
Math
Math Performance Task
1-1 ½ hrs
Make-Up Sessions
Break
Classroom Activity
30 min
ELA Performance Task - Part 2
45-60 min
1 Week of Testing 1
Not all students have to finish
Classroom activity in the afternoon
Testing session duration from 40 to 60 minutes
10 minutes set-up time
40 minutes testing time
10 minute break
Test Administration error due to the Performance Task being administered before the Classroom Activity. No Testing Irregularity
On the ELA Performance Task, once a student moves to part 2, student will not be able to review or revise items in part one
Two Content Areas Tested per Week - Session Durations 40 to 60 Minutes
CAASPP 2015
Resource 5

40. Administration Sequence
Day 1
Day 2
Day 3
Day 4
Day 5
Computer Adaptive
Test
(CAT)
Classroom Activity
Performance Task
(PT)
CAT and PT administered on separate days
Classroom Activity be administered before the PT
Classroom Activity has to take place one to three days prior to administrating the PT
CAASPP 2015
Resource 5 Cont

41. Make appropriate seating arrangements prior to test administration
Testing Environment
Make appropriate seating arrangements prior to test administration
Students should be seated so that they cannot view the answers of others
Establish procedures to maintain a quiet testing environment
Some students will finish more quickly than others
CAASPP 2015
Resource 6

42. Testing Environment
Rooms should have good lighting, ventilation, and free from noise and interruptions
Remove or cover information (on bulletin boards, chalkboards, or dry-erase boards) that might be used by students to help answer questions including:
Rubrics, vocabulary charts, student work, posters, graphs, charts, number lines
Information displayed on bulletin boards, chalkboards, or dry-erase boards
CAASPP 2015
Resource 6 Cont.

43. Testing students in classroom-sized groups is preferable
Testing Environment
Testing students in classroom-sized groups is preferable
Reduces test fear and anxiety
Facilitates monitoring and control for Test Administrators
Administer in a room that does not crowd students
CAASPP 2015
Resource 6 Cont.

44. School CAASPP Coordinator
Student Data and TOMS
LAUSD
MiSIS
School CAASPP Coordinator
(1) Student Demographic Data
(2) Student
Registration
(3) Designate Users
(4) Designated Supports
and Accommodations
 Best Practice
Verify student demographic information before students take the summative test
CAASPP 2015
Resource 7

45. Additional Resources
Where can I get more information about designated supports and accommodations?
REF-6420, Accessibility and Accommodations Guidelines for Smarter Balanced Assessments, dated January 15, 2015
Refer to CAASPP Matrix One for available accessibility supports
Refer to Smarter Balanced Usability, Accessibility, and Accommodations Guidelines for details on recommended uses of the supports
ISAAP Tool tutorial:
CAASPP 2015
Resource 8

46. REF-6420: Accessibility and Accommodations Guidelines For SB Assessments
(1) - Decision-making team/Designee completes Attachment A,B, or C
- For students with special needs, include supports and accommodations from IEP or 504 Plan
(2) Coordinator collects attachments and gets ready for Administrator’s approval
(3) Coordinator enters assigned supports/ accommodations in TOMS
If assigned supports are in TOMS, student proceed with testing
(5) Decision-making team/Designee performs pre-administration check
(4) Coordinator returns copies of attachment(s) to designee
 Best Practice
Verify student supports/ accommodations before students take Summative Assessments
Try to break up into two slides
If assigned supports
are NOT in TOMS, coordinator must re-enter supports in TOMS
CAASPP 2015
Resource 8 Cont

47. Student Log in Process Step 6 Step 7
Student will launch secure browser
Step 7
Student clicks on “Please Sign In”
Step 7
Step 6
CAASPP 2015
Resource 9

48. Todays Training Sessions
Student Log in Process
Todays Training Sessions
For the sake of today’s training, student login will be into the Practice and Training Test Student Interface
 Best Practice
Use only Practice and Training Tests when training Test Administrators at school sites
CAASPP 2015
Resource 9 Cont

49. Student Log In Process Step 8
Students will use their own credentials to log in
3. Enter student first name
1. Deselect Guest User
4. Enter student CA-SSID
 Best Practice
Students should practice the log in process by using their own credentials when accessing the Practice Test
2. Deselect Guest Session
5. Enter Session ID
6. Click on Sign In
CAASPP 2015
Resource 9 Cont

50. Creating a Test Session
Step 2
TA inputs personal Log in information
Step 2
 Best Practice
Ensure TA has log in credentials prior to starting test session. Coordinator may create test session if needed
CAASPP 2015
Resource 9 Cont

51. Creating a Test Session
Test Session Process at a glance:
Test Administrator (TA) creates a test session in the Test Administrator Interface before students log in to the Student Interface
A unique session ID is randomly generated
TA provides session ID number to students
Students log into the Student Interface using
the session ID and their own credentials
TA monitors student progress and test session completion
Students end test and submit test completed
 Best Practice
TA should use a Laptop or Desktop to create test sessions
CAASPP 2015
Resource 9 Cont

52. Creating a Test Session
Step 3
Click on “Select All” to select all available tests
Step 4
Click on “Start Session” to generate session ID
Step 4
Step 3
 Best Practice
Use Laptop or desktop to create test session.
If using iPads, “Select All” button is not available
CAASPP 2015
Resource 9 Cont.

53. Test Security Guidelines
Actively monitor students during testing.
Seat students so that they cannot easily view each other's work.
Students not testing may not be in the room.
Report irregularities and improprieties.
Test coordinators must report cases to the Student Testing Branch.
CAASPP 2015
Resource 10

54. CAASPP Principal Training
Online class (available in March)
Complete assessment after viewing presentation
Smarter Balanced Principal Training
Status will be automatically changed from Enrolled to Completed based on today’s attendance
Print certificates of completion and submit copy to the testing center along with school documentation
CAASPP 2015
General Information Session

55. Questions? Student Testing Branch 213-241-4104
ITD Help Desk
CAASPP 2015
General Information Session