1. Refworks Part I

2. How can I access Refworks Refworks can be accessed from: – The homepage of the Jotello F Soga Library (http://www.library.up.ac.za/vet/index.htm)http://www.library.up.ac.za/vet/index.htm – Jotello F Soga Library’s “ Virtual Library in your office” (http://www.library.up.ac.za/vet/virtlib)http://www.library.up.ac.za/vet/virtlib – The complete list of databases of the University of Pretoria (http://www.library.up.ac.za/eresources/eresources az.htm)http://www.library.up.ac.za/eresources/eresources az.htm

3. Where to find Refworks (www.library.up.ac.za/vet)

4. Enter your student/ personnel number ( e.g.12345678 or 01234567) If you have a PIN type it here. If not click on SUBMIT and create a PIN on the next page You must be a registered Library user. If not, please complete a Library registration form and e-mail to: antoinette.lourens@up.ac.za

5. Login to Refworks

6. For first time users For regular login For off-campus login The group code is : rwunivpretoria

7. Choose your own Login name (these days they prefer that you use your e-mail as your login name) and Password Supply your e-mail address Click on “Next”

8. Supply your Name and Surname Select a “Type of User” and “Focus area” Enter the displayed words Click on “Create Account”

9. Congratulations! You have created your account successfully

10. Cattle diseases Click on New Folder, Name the folder and click on Create Create a New Folder to add your references

11. RefWorks allows users to create personal databases and use them for a variety of research activities. References are quickly and easily imported from text files, online databases, through RSS feeds or via the web. Users can automatically insert references from their database into their papers and generate formatted bibliographies and manuscripts in instantly. Users can access RefWorks any time, from any web-connected computer running any operating platform. RefWorks incorporates an online style guide within the program. No more hunting through style instructions to find the correct format. Users can upload any type of file -- graphic, video, sound, and more -- to existing references stored in RefWorks databases, and easily retrieve and share them. Why RefWorks?

12. Compiling your database CAB Abstracts, Medline, Zoological Record (direct export) Science Direct (direct export) Wildlife & Ecology Studies Worldwide (direct export) Pubmed & UP Catalogue (search from within Refworks) Manually (adding references by hand) Adding websites (RefGrab-It)

13. CAB Abstracts

14. Click on the dropdown arrow and select Save to Refworks Do a search on CAB Abstracts and select the references to export

15. Decide which elements must form part of your database and click on Send

16. Login to Refworks to export your results into your Refworks folders

17. Click on View Last Imported Folder to se the list of references

18. The list of imported references

19. To add references to a folder select “All in list”, click on the Folder icon and click on the folder name

20. References have been added to the Cattle diseases folder. Number of references in the folder changed

21. Science Direct

22. Click on “Export ” Do a search on Science Direct and select the references to be exported

23. Click on “Save to Refworks ”

24. Log on to Refworks

25. Click on View Last Imported Folder and continue as set out in the CAB Abstracts and Medline slides

26. Wildlife & Ecology Studies Worldwide

27. Do a search and select some of the records by clicking on “Add to folder” icon

28. Once you started adding items the Folder icon will change and a list of the added items will appear in the right hand column

29. To view the list of selected records click on “Folder” or “Folder view”

30. To export the selected results click on Export Select records to be exported

31. 1. Select the “Direct Export to Refworks” button 2. Click on “Save”

32. Log on to Refworks

33. Click on View Last Imported Folder and continue as set out in the CAB Abstracts and Medline slides

34. UP Explore (catalogue of UP) & Pubmed

35. Login to Refworks and click on Search. Select Online Catalogue or Database

36. In the Search window select University of Pretoria

37. Click on Advanced search. Select a field and type the keywords. Click on Search

38. Work through the displayed list and mark the references to add to your folder. Click on Import to folder. Select the correct folder.

39. Click on OK

40. Click on View Last Imported Folder and continue as set out in the CAB Abstracts and Medline slides

41. ISAP (Index to South African periodicals)

42. 42 Type a keyword/s in the Keywords window Remember the Boolean operators Click on Search

43. Selected records will appear in the “My action List” Select the records to be used

44. Select all the references in the “My action List” and click on “Export selected Items” References in the “My action List” can be printed, e-mailed and exported to Refworks

45. Select “Export to Refworks”

46. Login to Refworks to export your results into your Refworks folders

47. Click on View Last Imported Folder to see the list of references

48. Add websites using Ref Grab it

49. From the Tools tab select RefGrab-It

50. Click on Install Information

51. Follow the steps as set out for IE and Firefox

52. Follow the steps as set out for IE and Firefox. RefGrab-It will appear on your toolbar Do a search on Google and select the required website

53. Click on RefGrab-It

54. A summary of the website will be shown. Click on Import to Refworks

56. Add references manually

57. Manual input Login to Refworks and click on New Reference

58. Complete this template and click on Save Reference

59. How to edit a reference in a folder

60. Click on the Edit icon

61. Open up the Additional Fields

62. Edit / change/ add information in the specific fields Remember to SAVE the reference after editing

63. How to use Refworks to Cite a reference (if Write n Cite is not working)

64. Click on the Cite icon ( { } ) of the reference to be cited

65. A citation will be displayed. Copy this text and paste it into the Word document

66. The Citation has been inserted into the Word document. Repeat these steps until all references are inserted into the document. Save the document. Go back to Refworks.

67. Click on Bibliography and Select Format Document

68. Select the desired Output Style Select the file you have just saved. Refworks will start processing your document.

69. How to get a list of your references

70. Click on References and then select “Export”

71. Click on References to Include and select the folders to be included

72. Click on Export Format and select Citation List

73. Click on Export

74. All the references in the Animal Diseases folder

75. Please feel free to contact the library if you have any suggestions or questions