1. Visiting Student Process presented by Cheryl Charles 10/14/2014

2. Who can come to MIT as a Visiting Student (VS)?  Eligibility  Students who are pursuing an undergraduate or graduate degree at an institution in the US (other than MIT) or abroad  Students must be enrolled in a degree program for the entire duration of the VS stay at MIT  Length of Stay  Minimum of 3 weeks and a maximum of 12 months 2

3. Visiting Student Restrictions  Restrictions  No course participation allowed  No on or off campus employment allowed  All research must be conducted ON MIT campus ONLY  VS status is NOT available for:  Current MIT Degree Students  Current MIT Special Students  Students who have withdrawn or are on a leave of absence  Must be on J-1 (Non-degree) Student Visa  Except for US citizen, Perm. Resident, Int’l from other US institution  Substantial funds (51% or more) must come from Non-personal source (Non-Personal funds could be government, home university funds, MIT funds, or private organization). It cannot be family funds. 3

4. Visiting Student Checklist  What does RLE need? Send to: RLE-visitingstudents@mit.eduRLE-visitingstudents@mit.edu  1) Completed MIT Visiting Student Request Form  All fields completed with accurate dates of visit  Registration and Student Activity Fees (will PI or student pay?)  2) Invitation Letter  Template provided, please ensure accuracy  On PI’s letterhead. Follow sample letter provided  3) Copy of inside biographical page from VS’s passport. (If your request is returned for edits, additions, etc… - re-submit entire package (items # 1 & 2 together) to speed up the process.) 4

5. Visiting Student Request Process  Complete MIT Visiting Student Request Form  Completed and submitted to: RLE-visitingstudents@mit.edu at least 75 days to 90 days in advance of arrival date.`  Processing Fee  Mandatory $1,000 must be paid by Professor from a discretionary account.  Reason for Visit  3-4 sentences- explain why the student is visiting, and benefit to lab  Registration and Student Activity Fee  Can be paid by student or Professor. If PI is paying, a discretionary account must be used. 5

6. MIT Visiting Student Request Form  The Form (handout) 6

7. Visiting Student Invitation Letter  Follow the format of the sample invitation letter.  Action items are indicated in bold.  Apply that format on the PI’s letterhead. If your PI typed up the letter, edit to comply with the format provided.  Send finished documents to: RLE-visitingstudents@mit.edu. 7

8. Sample Invitation Letter - use your own letterhead  The letter (handout) 8

9. Visa Extension  Must be requested at least 1 month before the appointment end date- at least 40 days recommended.  End date cannot exceed the 12 month limit from a student’s original start date.  Required documents  DS-2019/VS Extension Request Form – visiting student should contact Mayoka Takemori, Mayoka@mit.edu directly for form.Mayoka@mit.edu  Letter from host faculty including new end date, signed off by Professor – revise the original VS letter with new end date –send to RLE-visitingstudents@mit.edu. RLE-visitingstudents@mit.edu  Letter of Enrollment from the Home University  Proof of Funding 9

10. Immigration Issues  PIs, Visiting Students, and or, Administrative Assistants must contact Mayoka Takemori, Mayoka@mit.edu for all immigration issues.Mayoka@mit.edu 10

11. Resources  Visiting Student website: https://web.mit.edu/iso/iso/visiting/visitor.shtmlhttps://web.mit.edu/iso/iso/visiting/visitor.shtml  Training site: https://stellar.mit.edu/S/project/rle-aa/materials.htmlhttps://stellar.mit.edu/S/project/rle-aa/materials.html   RLE online fillable forms: http://www.rle.mit.edu/services/online-services/http://www.rle.mit.edu/services/online-services/   Handouts; a. Who can Come to MIT as a Visiting Student b. Estimated Monthly Expenses for a Visiting Student c. MIT Visiting Student Request Form d. Sample Invitation Letter 11