1. DIRECTIONS FOR ADMINISTERING NYS EXAMINATIONS
June 5, 2017
DIRECTIONS FOR ADMINISTERING NYS EXAMINATIONS
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2. Proctor Training
The teacher direction manual for each exam is available on the State Education Department website at:
Please read the teacher directions for each exam that you proctor.

3. Before the test
Know student’s specific test accommodations and how to implement.
Be familiar with the exam you will be administering (especially if you are to read the exam). You can find copies of past Regents exams on-line at this website:

4. (outside main office – hallway door)
Test Central
All exams are available for pick up:
TEST CENTRAL
(outside main office – hallway door)
Arrive minutes before testing examination
Sign NYSED Proctoring Certificate (print, sign and exam proctored)
Help keep the process smooth
Be prepared by checking the proctoring schedule
Know the Regents/Local Exam you are proctoring
Know the teacher/class/period/room

5. Be prepared Students may not BEGIN the exam :
Make sure students use only BLUE or BLACK INK to complete test
(can only use pencil on graphs only)
Know when exams start, end, and any other time regulations.
All Regents exams:
Morning exams begin: 8 AM
Afternoon exams begin: Noon
Students may not BEGIN the exam :
After 10:00 A.M. for morning exams
After 2:00 P. M. for afternoon exams
Students may NOT LEAVE the testing room:
before 10:00 A.M. for morning exams
before 2:00 P.M. for afternoon exams
All Regents exams: 3 hour time limit (unless IEP/504 test accommodation)
All RCTs: No time limit; There is no minimum amount of time a student needs to sit
Students may not take exams over multiple days without prior approval from the State.

6. Prepare examination room
Clock – synchronize your time piece! Strictly adhere to time restrictions.
Any materials in room pertinent to the subject being tested must be completely covered or removed from walls and boards (e.g., charts or maps).
If a computer will be used, disable special word processing features not permitted as accommodations.
Turn off Internet connections.

7. At the Start and During the Exam
Take attendance. Verify the identity and attendance of student taking the exam. Record attendance on cover envelope sheet and on roster included in the envelope.
Students taking tests in other areas will be noted on the envelope class list. (i.e., test accommodations)
Guidance counselors will be around to take names of absent students and call them at home.
Check for unauthorized materials as students enter: Inspect all materials students bring to the examination room to make sure there are no unauthorized notes or materials that would give the student an unfair advantage.
Read students the “Student Use of Communication Devices” statement at the start of each State test you proctor.

8. At the beginning of each test administration…
Proctors must read the statement below to all students taking secondary-level State examinations:
“You cannot have any communications device, including a cell phone, with you during this test or during any breaks (such as a restroom visit). Such devices include, but are not limited to:
• Cell phones
• iPods and MP3 players
• iPads, tablets, and other eReaders
• Personal laptops, notebooks, or any other computing devices
• Cameras or other photographic equipment
• Wearable devices/smart wearables, including smart watches and health wearables with a display
• Headphones, headsets, or in-ear headphones such as earbuds
• Any other device capable of recording audio, photographic or video content, or capable of viewing or playing back such content
If you brought any of these items to the building today, and have not already stored it in your locker or turned it over to me or a school official, you must give it to me now. You may not keep your cell phone or any of these items with you, or near you, including in your pockets, backpack, desk, etc. If you keep a cell phone or any of these items with you, your examination will be invalidated and you will get no score. Is there anyone who needs to give me any of these items now?
[Proctor: repeat list of devices.]
This is your last opportunity to do so before the test begins.”

9. During the Examination
Review (with students) the directions for bubbling answer sheets for Regents exams
Include on Regents or RCT Test Booklet:
Student ID
Home School
If test accommodations are provided make sure the students answer
sheet indicates the type of test accommodation provided. (Attached.)
If a student refuses to test or test accommodations, contact a building
administrator/main office (we will complete a Refusal of Test Accommodations and/or
Refusal to Test form.
Let students know how much time is remaining (but in no more than 30 minute-intervals). Prompt to continue working if the student stops and has not finished. When encouraging students to continue, make sure you do not use any content language or refer to the content in any way.

10. During the Examination
Maintain supervision of student at all times and adhere to NYSED regulations as specified below.
1) No one, under any circumstances, may provide aid to students, which includes: -interpreting or explaining test questions to any student, or commenting on the correctness or sufficiency of a response while the exam is in progress. -altering student’s responses (including the student) on the test once the student has handed in his or her test materials.
2) No student may be leave and then return to the exam room during any session of the exam unless accompanied by a proctor. Students who withdraw from sight of the proctor during any examination session must have their examinations for that session terminated.
3) In the event of a building evacuation, proctors are to keep exams secure and in their possession at all times.
4) If word processing is used (e.g., word processing), student use is to be monitored at all times.
IN A NUTSHELL:
All answers must be the students’.
Any inappropriate conduct with respect to administering (and scoring) NYS exams subject to disciplinary actions in accordance with Sections 3020 and 3020a or action against one’s certification pursuant to Part 83.

11. At the End of the Exam Be sure to check exam carefully:
Did the student complete all sections?
Make sure they only used BLUE or BLACK ink – pencil only for graphs.
Did students sign the “student declaration?”
Unsigned tests are considered invalid.
*Exception: With the RCT in Writing only, students sign the declaration at the beginning not the end of the exam.
Return all exams ASAP on the day of testing since scoring may occur on the same day.
Record all absences and changes on the front of the envelope.
Be sure to write ABSENT.
Exams need to be kept secure at all times. 
Return all tests and materials signed, intact, and organized in the original envelope – put student answer sheets in ALPHA ORDER.
Be patient as all materials (including student signature) are thoroughly checked when submitted.
Sign the NYSED Proctor Certificate upon return of all materials

13. History