1. VP-Education Training TLTP July 2019
Introductions, Knowing the audience; Making groups, Community vs Corporate, First time VP Eds, First time EC
Indumathy Pinnamaneni ACS, ALB
Elan Toastmasters Hyderabad

2. Vice President Education (VPE)
Club Officer Training
Leadership skills, empowering others and help others achieve their goals, exposure, networking, a sense of achievement, confidence, experience, managing the core of TI.. Educational program.. An honour!

3. Club mission
“We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth.”

4. Role
Club Mission: “We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth.”
Role:
“The vice president education is the second ranking club officer and is responsible for planning, organizing and directing a club program which meets the educational needs of the individual members. The vice president education chairs the education committee.”
How does your role support the achievement of club mission? 3 min.
Question to audience: Role in one phrase/sentence
Club leadership handbook
Role vs responsibility
As vice president education, you schedule members’ speeches, verify the completion of projects and serve as a resource for questions about the education program, speech contests and your club mentor program. You are an important source of Toastmasters knowledge for club members and it is your job to become familiar with all aspects of the Toastmasters education program.

5. Roles and responsibilities
Club meeting
Educational goals
Base camp manager
Educational awards
Speech contests
Mentor program
Executive committee

6. Club meeting Before During After Meeting schedule
Role players/speakers
Back-up plans
Communications: s/Whatsapp/Fb
Guest TMs
Coffee with TMOD!
Whatsapp meeting group
Meeting Agenda
Awards /announcements
During
Arrive early
Follow up on role players and speakers arrival
Missing/Drop-outs
Role evaluators
Greet guests and ask!
Quick prep with TMOD/GE/TTM
Member attendance
Presiding officer
After
Member time
Revisit educational goals
Plan for next meeting
Guests?

7. Educational responsibilities
New member orientation
TM Educational program (Pathways)
Membership Interest Survey
Education tracker for members
Discussion cycle
DCP
Education sessions: Speakers?
New member orientation: Setting expectations right!
TM Educational program
Membership Interest Survey
Know your manuals! CL too please!
Education tracker for members
Discussion cycle..July..Dec..June
DCP

8. Educational awards Educating members Manual check for dates?
Filing the award
Your award?

9. Speech contests Understand the Rule book Educating members
Setting up contest dates
Sending nominations
Involving/inviting TM community
Understanding AD’s role
Deciding Contest Chair and role players
Note: Contest CJ sends winners details to PQD, DCJ
Club timeline, club contest date to decide with EC, area and division contest dates, nomination for roles and contestants, templates, documents, certificates.

10. Mentor program Assign a mentor Maintain tracker/roster
Maintain mentor: mentee ratio
Take feedbacks from both
Revisit mentor assignment
Create proxy mentor/delegate
Monitor mentoring and meeting
quality
Follow-up with mentors

11. EC responsibilities Vote to decide; EC consensus
Area and District council member
Contribute to Club Success Plan
Fungibility (identify who to collaborate with)
EC meetings
Club Success Plan
Educational goals of members
DCP
Awards
Contests
Mentoring concerns
Meeting roles

12. MOT, CSP, DCP, MIS
“Moments of Truth” discusses the standards necessary to create positive impressions about club service
The club executive committee develops a “Club Success Plan” based on the needs and goals of club members
The is an annual program, running from July 1 the “Distinguished Club Program” through June 30. The program consists of 10 goals for your club to obtain
“Member Interest Survey” can be used to help plan club programs around needs and interests as well as help members communicate their objectives and goals
Project relevant files

13. AD (district officers)
Resources
Resources
Ex EC or VP ED
Leadership
Hand
book
Manuals
Base camp
TI Website
Senior TMs
Whatsapp groups
AD (district officers)
Mentor mapping will be done here

14. Additional resources

15. Pathways – Base camp manager
Login into Toastmasters.org
Pathways > go to Base Camp > Login as Base Camp Manager

16. Pathways – Base camp manager
Note: Base camp manager cannot see members if they have not logged into pathways before or selected the said club as home club in base camp

17. Pathways – Base camp manager
Note: Base camp manager cannot see members if they have not logged into pathways before or selected the said club as home club in base camp
Pending requests

18. Member progress

19. Pathways – Base camp manager
Manager tutorial

20. Getting Started
Attend district-sponsored club-officer training program
Read materials - Club leadership handbook
Meet with the outgoing VPE and EC
Meet with the president and current executive committee
Talk to your mentor
Mapping now?

21. Overwhelming? Excellent leadership experience
Shadow officer/Joint roles
One thing at a time
Set expectations right!
Allot specific time of the week
Reach out to the Captain of the ship!
TMs from the community
Crew of the ship…EC

22. Day to day scenarios VP Ed responsibilities: Time...
All members: Happy?
Meeting roles: Nominations
Last minutes: Back-outs and back-ups
Tracking progress: Challenges
Educational goals: Commitment
Speech nominations: Overwhelming/Underwhelming?!
Any other scenarios? (3)
Ask audience: 10 min

23. Case Study/Activity
15 min+20 min
Pick numbers...

24. Case study 1
Plan and organize a club ISC/Table topics contest

25. Case study 2
Members do not always willingly commit to meeting roles, strategize to fill role player and speaker slots in a struggling club

26. Case study 3
Collaboration with the VP membership, VP public relation, secretary and treasurer
One member has submitted request for Pathways Level 1 completion, how would you verify all projects are completed before you approve?
What would you do to encourage members of your club, to visit other clubs and take up roles in area and division contests?

27. Best practices Meeting agenda Education session ideas
Communication and leadership progress tracker: One stop shop! 
Train TMODs
Mentoring matters!
Are you tech-savvy?
Fixed time of the week
Systematic Nominations: Dedicated inbox
New member participation
Education session ideas
Special meetings
Non Educational awards
Transitions
Mentor reports for educational goals
Joint VP-Ed role/Secretary
Best practices from across the city?
Mentoring is not only for speeches! Education session: meeting roles, mentoring, contest related, members’ interest; special meetings: milestone, twinning, celeb u, joint meetings, reverse meetings, speakathon, Acs,

28. Summary Knowledge transition Know the educational program
Know your members
Quality club meetings
Documentation and tracking
Contests
Filing awards
Mentoring
DCP

29. Questions
If time permits? will be taken offline or in the VP Ed group...

30. Thank you!