1. ©2010 Santa Cruz County Office of Education Deans/Intervention Office Form Youssef Elias youssef@youssefelias.com

2. ©2010 Santa Cruz County Office of Education Overview Collect data on student visitation to Deans Office Google Forms are easy to access thru any internet connected device Automatically aggregate and disaggregate data Analyze data to maximize intervention strategies

3. ©2010 Santa Cruz County Office of Education Google Forms Deans Office form utilizes Google Forms Easy to step up and FREE! Form is live on internet Data filled into forms are collected in spreadsheet on Google Docs

4. ©2010 Santa Cruz County Office of Education Download the Template Access Google Docs Home Enter TICAL in the search field and click Search Templates button Click on Use this Template

5. ©2010 Santa Cruz County Office of Education Looking at the Live Form Birthday/ Student ID optional SLC/Org. Unit also optional but can be used to spot trends Password field used to validate form submission, optional as well.

6. ©2010 Santa Cruz County Office of Education Strategies for using the Form Option 1- Place link to form in secure location for teachers to fill out, then student is sent down. Option 2- Teacher sends student down with paper form, which is then inputted in the Google Form by Dean or office clerk. Both options have advantages/disadvantages

7. ©2010 Santa Cruz County Office of Education Sharing Share spreadsheet using persons Google Account email address Teachers only get link to live Form

8. ©2010 Santa Cruz County Office of Education Data Sheet All submissions go to this page Edits to data can only be made here Submissions are time stamped Column M provides a follow-up marker/ reminder Column N provides a location for Admin/Dean comments

9. ©2010 Santa Cruz County Office of Education Stats-Today Real time disaggregation of submission made today You can view all data elements including grade, period, behavior, intervention strategy, etc. Fully automated

10. ©2010 Santa Cruz County Office of Education Stats-Overall Time and SLC based disaggregation allows for spotting of trends in short or long intervals Simply change the Start Date, End Date, and SLC. SLC is optional, leave blank for all entries

11. ©2010 Santa Cruz County Office of Education Sort-Teacher Sorts sheet by teacher name, thereby putting all entries from a particular teacher together.

12. ©2010 Santa Cruz County Office of Education Student Search Search student entries by multiple criteria (Start Date, End Date, Student Last Name, Grade, DOB / ID) All fields are optional except dates

13. ©2010 Santa Cruz County Office of Education Teacher Search Input start and end date Input teacher name Disaggregates the data to view students sent by a particular teacher

14. ©2010 Santa Cruz County Office of Education FollowUp Needed Insert an open and close date This sheet will pull entries marked with a yes in Column M from the Data sheet Note: no editing can be performed in this sheet. All editing has to be completed on the Data sheet.

15. ©2010 Santa Cruz County Office of Education Customizing the Form In Forms Editor, change the title of the live form Insert teacher names Change grades or periods Change names of SLC/ Org. Units Change color scheme

16. ©2010 Santa Cruz County Office of Education Tips and Tricks A green cell indicates you change the value in the cell Very easy to use on iPad, or other mobile devices

17. ©2010 Santa Cruz County Office of Education Clear Sample Data Select all cells with sample data Right Click, Clear Rows

18. ©2010 Santa Cruz County Office of Education Conclusion Form is online Data is disaggregated dynamically Helps with spotting trends to maximize Intervention strategies

19. ©2010 Santa Cruz County Office of Education Deans/Intervention Office Form Youssef Elias youssef@youssefelias.com