1. PUAN SITI NUR AISHAH MOHD NOOR
WORKPLACE INSPECTION
PUAN SITI NUR AISHAH MOHD NOOR

2. EFFECTIVE WORKPLACE INSPECTION METHOD – the importance
Hazard identification for corrective action/regulation : acts or unsafe conditions
The invention can avoid injury and illness
Important element in the OSH management system : periodic checks to ensure the workplace is free of hazard and risk
OSHA compliance provisions whereby employers must maintain a safe working environment and there are no health risks : Regulation 12, PKKP (OSH) 1996

3. OBJECTIVES OSH committee aims to conduct an investigations to
Identification of existing or potential hazard
Determine the cause behind an incident or accident
Surveys, feedback, comments, suggestions form employees
Monitor the implementation of preventive measures or hazard control
Support and recommend corrective/preventive actions

4. EFFECTIVE CHECK-UP
Skills & knowledge from OSH committee : focus & ‘eagle eyes’ in finding cause of hazard
Complete equipment measuring parameter/certain situations
OSH Committee method of reasoning- comparison across deviation ( current vs estimation),
Corrective/preventive actions to achieve/ conditions to be required

5. INSPECTOR Effective inspection can be carried out if the inspector
know the history of accidents/health problems the past as a reference
Best person is front liners – skilled at work
Extensive knowledge in HIRARC, regulations and procedures OSH
Able, capable and skilled to assess the situation and have appropriate corrective measures
Well-trained in workplace inspection methods

6. TYPE OF INSPECTION STATUTORY AD-HOC PLANNED ON-GOING
Regulatory & Legislative compliance
Eg: Audit
AD-HOC
Performed depending on current needs
Walkabout by management team
PLANNED
Planned & Scheduled Inspections
Periodic-Inspection, Intermittent inspection, General Inspection
ON-GOING

7. ON-GOING INSPECTION
often carried out by employees or supervisors on duty
Before or after performing a task
Check the basic parameter in general and access deviations
Daily routine checks by the user can detect abnormalities at early stages
Identify and correct the hazard immediately or reported for corrective action
Often there is no need to involve a checklist but it is recorded in a log book for the purpose of monitoring/references

8. PLANNED INSPECTION : Periodic Inspection
Regular interval & always being planned first
Scheduled inspection performed on the equipment or system which have critical value and have the risk to causing harm
Included in the maintenance schedule or hazard control program
The higher the degree of severity, frequency of inspection will also increased

9. PLANNED INSPECTION : Intermittent Inspection
Also known as pre-operation inspection
Inspection normally after modification on systems, equipment or process itself
Often conduct after closing the workplace

10. PLANNED INSPECTION: General Inspection
Normally workplace which rarely accidents happen
Carried out regularly but not as a priority. Eg: Parking space and Fence/Gate

11. PREPARATION Before starting inspection Scheduled the inspection
Inspection program
Specify frequency
Review previous report

12. WHAT IS REQUIRED DURING INSPECTION?
TOOLS & EQUIPMENTS
WHAT IS REQUIRED DURING INSPECTION?
Measuring tools
Inventory equipment material & machinery
Note books & stationary
PPE
Camera
Checklist

13. SUCCESSFUL EFECTIVE INSPECTION ALSO COME FROM THESE PARTY
ASSIST HELP FROM ?
SUCCESSFUL EFECTIVE INSPECTION ALSO COME FROM THESE PARTY
Technical Staff
Workers
Supervisor On-duty
Expertise group

14. WHAT SHOULD BE DONE? Observe
Deviation compared with standard practice
Act/ Unsafe methods
Judging based on facts and not biased
Do not finding fault for disciplinary actions
Do not used pointing statement.
Eg: Used statement as “ A worker is found to smoke while filling diesel” instead of using “ Ahmad is found smoking while filling diesel”

15. EFFECTIVE INSPECTION AVAILABLE WHEN
The primacy of the most dangerous hazard to be addressed
Stop operation or process if addressed hazard are failed to control until it is repair
Seek expert/competent person to operate machinery, equipment or installation process
Detailed record “on-the-spot” each hazard; type, location, causes and etc; take picture if needed
Used measuring tools to detect chemical hazard associated, noise, radiation or biological agents
Performed an interview not interrogation
Record matters which had not inspected/investigated due to interrupted inspection

16. MONITORING & FOLLOW-UP
OSH COMMITTEE ARE RESPONSIBLE FOR MONITORING/REVIEWING THE IMPLEMENTATION OF THE ACTION PLAN
Follow-up inspection routinely or periodically
Assessment and monitoring of hazard controls during inspections, routine maintenance and other activities
Inspection and monitoring according to appropriate checklist
Control and monitoring activities are documented
Revaluation of new methods if needed
Find deviation from original plans
From checklist tool before inspection start

17. SAFETY & HEALTH AUDIT
The audit is a system in which the overall inspection product audit on the current status of the system reported for an improvement purposes
A pro - active action system to give an indication on current status either at a satisfactory level or not

18. SAFETY & HEALTH AUDIT : PURPOSES
Determine compliance with regulations, legislation and SOP
Activities implementation and product MUST be in line with planning
Evaluate the effectiveness of the design/ work/ procedures
Opportunities for improvement
Certification

19. SAFETY & HEALTH AUDIT : BENEFITS & AUDIT TEAM
Identify shortcoming in the audit procedures
Improvement of current practices
Feedback audit performed
Top Management
OSH Committee
OSH Executive/Officer

20. AUDIT CAN BE CARRIED OUT DEPENDS ON CERTAIN CONDITION:
AUDIT METHOD
AUDIT CAN BE CARRIED OUT DEPENDS ON CERTAIN CONDITION:
Overall audit for OSH committee organization systems
Mini audit- specific for certain unit or workplace area only
Special inspection on certain control system aspect eg:
Fire extinguisher system
PPE
Emergency facilities /equipment

21. SCOPE OSH AUDIT Documentation & Site Inspection Operation Procedures
Contingency Plans
Contractor
Accident Investigation
Practice
Working Permit System

22. 1. Planning & Preparation
4. Follow-Up
3. Reports
2. Field Work
1. Planning & Preparation
OSH AUDIT EXECUTION

23. 1. Planning & Preparation
Frequency of audit program
Appoint auditor & provide adequate training
Preparation to get info on audited company on :
Related documents on SOP /manual
Proses flow of operation/work
Standard practices of company
Existing control mechanism

24. Divided into two session: Documentation & Site Visit
2. Field Work
Divided into two session: Documentation & Site Visit
Find deviation – procedures are planned base on actual
Observe any act/unsafe situation
Provide/prepare questionnaires based on current situation
Precisely and straight to the point
Questions are to evaluate each finding
Records all the finding

25. Present the finding : major, minor and observation
3. Reports
Present the finding : major, minor and observation
Get feedback from PIC/ head of department
Recommendation / Suggestion control – CA/PA
Action Plan

26. Check daily report or redo investigation
4. Follow-Up
Check daily report or redo investigation
Follow-up meetings- update status on Corrective Action (CA)/Preventive Action (PA)
Deviation from actual plan