1. TAKS, TAKS-Acc, TAKS-M Campus Test Coordinator Training TAKS, TAKS-Acc, TAKS-M University of Texas University Charter School 12011

2. 2 This PowerPoint does not eliminate your requirement to read the District and Campus Test Coordinator Manual and the appropriate Test Administrator Manuals. READ THE MANUALS!! 2011

3. 3 Key Changes Texas Assessment Management System Consolidates services previously provided by the eMeasurement (online testing), SchoolHouse (online data management), and SchoolSuccess (TAKS–Alt) websites. TAKS Grade 5 Spanish Test Booklets The April grade 5 mathematics and reading assessments will be administered from separate test booklets, not a combined booklet. Students will continue to use a combined answer document. 32011

4. 4 Key Changes Data Collection Race/Ethnicity Field TEA will no longer collect ethnicity and race information using both the old and new federal standards, beginning with PEIMS data collection in 2010–2011. Answer documents will contain only the fields needed to meet the latest federal standards. Substitute Assessment An ALT bubble has been added to the June TAKS grade 5 and 8 mathematics and reading answer documents to Indicate if a district provided an alternate way to meet the SSI requirements for a third testing opportunity. Years in U.S. Schools This TELPAS data collection has changed slightly. The previous 5 or more school years category has been divided into 5 school years and 6 or more school years. 42011

5. 5 Key Changes Policy Regarding Composition Retention and Duplication District personnel may retain a copy of each students composition and/or open-ended responses for the following TAKS administrations in March only: grade 4 writing (English and Spanish) grade 7 writing grade 9 reading the primary form of grade 10 ELA (NOT the make-up form) exit level ELA (primary and retest) Districts may NOT make copies of the TAKS–M tests or any other writing, reading, or ELA tests or field tests. 52011

6. 6 2011 District and Campus Coordinator Manual 2011 District and Campus Coordinator Supplement General Test Administrator Manual and Test Administration Directions 2010-2011 Test Security Supplement 2010-2011 Accommodations Manual 2010-2011 ARD Manual LPAC Manual LAT and TELPAS test administrator manuals Accommodation Request Form Incident Report Form Corrective Action Plan template Locally Determined Disciplinary Actions Form FAQs Technical Digest GPC Manual Pearson User Guide 62011

7. Responsibilities 20117

8. Campus Coordinator Responsibilities Read the coordinators manual, the coordinator supplement, the accommodations manual, and the test security supplement. Read the test specific administrator manuals. Attend test coordinator training. Receive and manage testing materials. Be responsible for all secure testing materials on your campus. Prepare answer documents for testing. Coordinate all campus testing logistics. Train test administrators. Establish and monitor testing procedures to insure test security. 82011

9. Campus Coordinator Responsibilities You and your principal are responsible for test security on your campus. Supervise and actively monitor testing. Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents. Prepare and return all testing materials to the district test coordinator. Be the campus contact for all questions about testing. Report testing irregularities and security violations immediately to the district test coordinator. 92011

10. Preparing for Test Administration 201110

11. Test Schedule and Directions All tests must be administered on the scheduled day. Students must be allowed to make-up a test if make-ups are offered All tests must be administered in strict accordance with the instructions contained in the test administration manuals. 112011

12. Testing Calendar for TAKS / TAKS-Acc / TAKS-M/LAT 122011

13. Receiving Materials About four weeks before testing an advanced materials inventory list will be available on the Texas Assessment Management System. Check it to make sure that you will have enough materials for testing. If you are short then place your supplemental materials order via email. When materials arrive on your campus, open the boxes immediately and do an inventory check to make sure that you have everything on your packing list. If anything is missing then immediately notify the district testing coordinator. – Shipping errors can be cleared up if addressed right after we receive the materials but after testing is complete you cannot claim that any shortage of secure testing materials is the result of a shipping error. 132011

14. Secure Storage of Testing Materials Secure testing materials must be kept under lock and key in a secure location. A storage location is not secure if individuals who are not authorized to have access to the materials have a key to the storage location. (For example, custodians, administrators or others who may have a master key.) – You do not have to be concerned about personnel not assigned to your campus that may have a key such as the district maintenance staff or a central office administrator with a grand master key. That situation will fall under the responsibility of the district testing coordinator and the superintendent. Campus principals will be required to sign off on the campus secure materials storage form and it will be retained as part of the test security documentation for five years at central office. 142011

15. Two Answer Documents There are two answer documents that are used for all TAKS, TAKS (Accommodated), TAKS-M, and LAT testing. 1)TAKS, TAKS (Accommodated), and TAKS LAT including both English and Spanish are on one combined answer document (per grade) 2)TAKS–M and TAKS-M LAT – students taking all subjects with TAKS–M, including students eligible to take TAKS–M with linguistic accommodations, will use the regular TAKS-M answer document (grades 4–11) or scorable test booklet (grade 3) TAKS–Alt – no answer documents should be submitted for students assessed with TAKS (Alt), it is an online only system. 152011

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19. Coding the Answer Documents Mark ONE score code for each test that is included on the answer document. (Note the * score code means did not test on this answer document for the subject indicated. For example the student split testing between TAKS and TAKS-M. Remember slipping test languages or versions eliminates TPM.) Mark the test taken on answer documents (and the testing language for grades 3-5). If accommodations are needed, mark one or more accommodation codes depending upon what the student receives. Use the campus special education accommodations tracking list. Leave blank if there are no accommodations. OA, LP, and BR testing accommodations- – Do not bubble both OA and P for an oral administration. Use only the OA bubble. – Do not bubble both LP or BR and P for a large print or Braille test administration. Use only the LP or BR bubble. 192011

20. Verifying Coding on Answer Document It is your responsibility as a campus testing coordinator to verify all coding on the answer document. Test Taken Information determines which answer key is used to score the test. Demographic coding affects accountability. 202011

21. What Coding Affects Accountability? For State Accountability Ratings Ethnicity, Race Economic Disadvantaged Status Score Code & Test Taken Information For AYP Accountability Ratings Ethnicity, Race Economic Disadvantaged Status LEP Status Special Education Status Score Code 212011

22. What Coding Affects Accountability? For PBMS Accountability / Federal Programs Compliance Ethnicity, Race Economic Disadvantaged Status LEP Status Migrant Status Special Education Status Bilingual Status ESL Status At Risk Status CTE Status Score Code 222011

23. How to Verifying Coding Everything is important since it affects something in one of the three accountability systems. Review each precoded label and answer document to verify coding is correct. Work from the precoding rosters and then find individual answer documents that need corrections to make the corrections. 232011

24. Precode Answer Documents & Labels Precoded Answer Documents Grade 4 Grade 5 Reading Grade 5 Math Grade 5 Science Grade 6 Grade 7 Grade 8 Reading Grade 8 Math Grade 8 Science & SS Grade 9 Grade 10 Math, Sci, & SS Grade 11 Math, Sci, & SS Precoded Labels Grade 3 Reading* Grade 3 Mathematics* Grade 10 ELA Grade 11 ELA Exit Level Retests TAKS-M All grades & subjects * Precoded labels can be used on either English or Spanish scorable documents. Also labels for TAKS and TAKS-M can be interchanged. 242011

25. Corrections to Precoded Answer Documents/Labels If the name or PEIMS ID number is incorrect then – VOID the document. – Hand grid a new answer document with all the correct information. – Save the voided answer document for return with the scorable materials. If anything other than the name or PEIMS ID number is incorrect then – Retain the answer document – Hand grid the correct information in the appropriate field. – Do not hand grid any field other than the one(s) being corrected. 252011

26. General Rule for Submitting Appropriate Answer Documents Every student gets a TAKS or TAKS-M answer document for the primary administration of all tests, even if they do not take a test, including LAT testers. (For example, SSI reading & math for grades 5, & 8 will receive an answer document coded L in April even though they will not take their LAT reading and math tests until May.) For SSI and Exit retests, only students that have not previously met the standard will receive an answer document, even if they do not take a test. The exceptions are; 1)Student participating in the TAKS-Alt assessment. 2)Exit level retesting that is done online. 3)Registered out-of-school Exit re-testers. Be sure to check the guidelines for each particular test administration in the coordinator's manual, pages 106-109. 262011

27. Agency Use This area of the answer document is used to code exit level retest students taking TAAS (99999) or TEAMS (88888). Since TEAMS and TAAS are not longer offered, these students take the appropriate section of TAKS. The Agency Use coding identifies a different passing standard. TEA is no longer collecting information about make- up administrations or DAEP administrations in the Agency Use area of the answer document. 272011

28. Test Administration Procedures 201128

29. Before Test Planning Tests must be administered on the dates specified in the State Testing Calendar of Events. At least one test administrator for every 30 students. Testing – Do Not Disturb signs posted on testing rooms. Computers should be shut down. Cell phones turned off. Testing rooms should be quiet, well lighted, well ventilated, and comfortable. Bulletin Boards and instructional displays covered or removed if it contains anything that might aid students during testing. 292011

30. Identifying Eligible Students It is important to recognize that there are specific eligibility requirements for the following assessments and/or accommodations. In your planning, you should make sure the student is eligible to take the assessment or receive the accommodation. – TAKS-M or TAKS-Alt – LAT testing – Dyslexia Bundled Accommodations – Oral Administrations – Use of Braille or Large print versions of the test. 302011

31. TAKS-M Retest Opportunities Retest opportunities are available for TAKS-M reading and math at grades 5 & 8. (SSI grades and subjects) There are NO retest opportunities for any Exit level TAKS-M subject. The exit level TAKS-M is only a grade level test and not a graduation requirement like TAKS. The only way a student at grade 11 would retake TAKS-M subject tests is if the student is still classified as grade 11 the following year. 312011

32. Make Up Testing Make-up testing sessions are permitted only for the tests in grades and subjects that are used by NCLB to determine AYP ratings. Reading & Math grades 3-8 & 10. The student must be absent on the scheduled testing day in order to be eligible for make up testing. Only the Grade 10 ELA answer document requires additional bubbling. For the grade 10 ELA Make-Up it determines the answer key used to score the test. 322011

33. Make-up Testing Make-up Testing must be completed by – Grade 10 ELA –Mar. 3, 2011 – SSI Reading & Math –Apr. 7, 2011 – TAKS/LAT for late April Dates: April 30, 2011 – SSI retest/LAT – May 20, 2011 332011

34. Planning for Individual or Small Group Administrations LAT testing must be separated from regular TAKS testing. Dyslexia Bundled Accommodations testing must be separated from regular TAKS. Oral Administrations must be separated from regular TAKS testing. TAKS-M testing must be separated from regular TAKS testing. Small group is defined as smaller than a normal administration. However, the real issue is meeting the needs of the individual students involved. 342011

35. During Testing Procedures Do not allow students to bubble in the demographic fields on the front of the answer document. No cell phones or other two-way telecommunication devices (students or teachers). Must give grade 5 students state-supplied rulers. CANNOT use other rulers. Must give students state-supplied math chart and science chart. Students may use highlighters in non-scorable test booklets. 352011

36. During Testing Procedures No scratch paper for any TAKS testing (except as an accommodation or for an online test). Test administrators are not allowed to answer any question relating to the content of the test itself. Test administrators must actively monitor students during testing. Test administrators cannot leave the room unless a trained substitute test administrator is present. May change testing rooms as long as test security is not breached. 362011

37. During Testing Procedures Reinforcing, reviewing, and/or distributing testing strategies during an assessment is strictly prohibited. You cannot require students to use any particular test taking strategy. Students can use test taking strategies but you cannot require them to do so during the testing. This includes first marking answers in test booklet and then transferring them later to the answer document. Students must be allowed to work (not sleep) at their own pace. Students may not be directed to speed up or slow down. 372011

38. During Testing Procedures Students must remain seated during testing and are not allowed to talk while test booklets are open. Students are not allowed to work on a previous section of the test or a section that has not yet been administered. Brief breaks in the testing room are allowed at the discretion of the test administrator. Lunch breaks are permitted, however students must remain as a group and be monitored by a trained test administrator so they do not discuss the test. 382011

39. Time Requirements for Testing All TAKS tests are untimed. Each student must be allowed to have as much time as necessary to respond to every test item. Districts are not required to test beyond the regular school hours, but they are free to do so if they so choose. – UT-UCS guidelines for state testing – All campuses will allow at least one additional hour beyond the normal school ending time for students to complete their TAKS tests. – It is important for all campuses to begin testing within the first hour of the school day to allow students adequate time to complete their TAKS tests. 392011

40. Dictionaries and Thesauruses It is required to provide English-language dictionaries and thesauruses to students for the following TAKS, TAKS Acc., and TAKS-M tests. – grade 7 writing – composition only, not revising and editing. – 9 th grade reading – entire test. – grades 10-11 ELA – reading and composition portions of test, not revising and editing. Foreign language dictionaries not permitted. At least 1 dictionary for every 5 students. May provide ESL dictionaries for LEP students. 402011

41. Calculator Use Must provide each student a graphing calculator for their entire grade 9-11 math test. (TAKS, TAKS Acc., TAKS-M) Must provide a four-function, scientific, or graphing calculator for science tests in grades 10-11. At least 1 calculator for every 5 students. It is allowable for students to use their own calculators. Districts are required to ensure that all calculator memory is cleared and all additional applications are disabled for testing. 412011

42. Grade 3 Mathematics Reading Assistance Grade 3 math reading assistance is part of the standard administration for all students taking TAKS, TAKS Accommodated, or TAKS-M. Upon the request of the student, the test administrator may provide assistance by reading any word, phrase, or sentence of a test question or answer choice that the student is experiencing difficulty reading. Permitted on an individual basis only for any grade 3 student who requests it. Test administrators do not receive an additional copy of the test to provide mathematics reading assistance. Reading assistance is not an oral administration. Reading the entire grade 3 math test is an oral administration. 422011

43. After Testing Procedures The test administrator must inspect the answer document to be sure the student bubbled in answers as instructed. This is also the last time to have students erase stray marks and darken answer choices if needed. After student testing materials are collected, students may be allowed to quietly read books or leave the testing room. (Must not disturb others still testing.) Immediately after each test session, the test administrator must return all test materials to the campus coordinator. 432011

44. Test Accommodations 201144

45. Testing Accommodations Accommodations are practices and procedures that provide equitable access during instruction and assessments for students with special needs. Accommodations are intended to reduce or even eliminate the effects of a students disability or limitation; however, they do not reduce learning expectations. The accommodation must be documented in the IEP or IAP for the student and must be used in regular instruction and assessment for the student. 452011

46. Accommodations Manual Contains information about accommodations for TAKS, TAKS (Accommodated), TAKS-M, LAT, and TELPAS Reading tests. Accommodations provided are documented on the answer documents. Accommodations are organized into four categories: Presentation (P), Response (R), Setting (S), Timing and Scheduling (T). An Accommodations Request Form (ARF) should be used to request specific accommodations that are not listed in this manual or for those that require submission and approval of a request. 462011

47. Accommodations Manual TEA has revised the 2011 Accommodations Manual so be sure to read it. Do not assume based upon last year. The Accommodations Manual contains information about.. – How to select accommodations – Accommodations for TAKS Accommodated – Linguistic Accommodations for English Language Learners. – Dyslexia Bundled Accommodations. – Oral Administrations. – Braille and Large Print instructions. – Instructions for administering tests to students who are deaf or hard of hearing. – Accommodations for TELPAS. 472011

48. TAKS Acc. Accommodations Supplemental aids on TAKS Acc. do not require an ARF if they are listed in appendix D. However they do require DTC approval. Calculation devices for grades 3-6 math and grade 5 science require an ARF. Grades 7-8 do not require an ARF for TAKS Acc. Any manipulative requires an ARF if not listed in the Accommodations Manual. Spelling assistance (word list only) for written compositions. 482011

49. TAKS-M Accommodations Any supplemental aide that meets the requirements in the Accommodations Manual are allowed on TAKS-M. Calculation devices are permitted on all TAKS-M math and science tests without an ARF. Any manipulative that serves as a tool can be used on TAKS-M tests without an ARF. Spelling assistance allowed for written compositions at grades 7, 10, & 11. Grade 4 writing is allowed only a word list. 492011

50. Accommodation/Supplemental Aid Request Forms In UT-UCS the process for submitting an ARF is; 1)Campus Coordinator, SPED Coordinator or Teacher writes the initial Accommodation /Supplemental Aid Request 2)The DTC reviews the request and approves/disapproves it. 3)The DTC will use the online process for submitting ARFs to TEA. 4)Responses from TEA will be forwarded to the Campus Testing Coordinator immediately upon receiving them from TEA. All ARFs submitted directly online by teachers or other campus staff will be rejected by the district testing coordinator. 502011

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52. Accommodation Request Forms Must submit requests per student but it may include multiple accommodations for multiple tests. Approved ARFs are valid for all retests. Do not send in ARFs for things that are listed as allowable in the Accommodations Manual. Do not include confidential student information on the ARF. Write Skyward ID number in upper left hand corner of the form. 522011

53. Accommodation Request Forms Provide objective evidence the proves the student requires the accommodation to access the grade-level curriculum. (See Accommodations Manual for examples of effective and ineffective evidence for an ARF.) ARFs cannot be submitted at the last minute. TEA will not accept ARFs within one week of the testing date. There is also internal district processing time. Plan ahead! 532011

54. Special Ed & 504 Testing There is a moratorium on ARD meetings that affect testing decisions. Moratorium dates for 2010 are: – Feb 24 – Mar 3 ( 1 week – grades 4,7,9,10,11) – Mar 30 – Apr 7 (1 week – grades 5 & 8) – Apr 20 – 30 (2 weeks – grades 3-11) – May 17 – 19 (3 days – only retest students in grades 5 & 8) The current accommodations tracking tool will be completed by the campus ARD facilitator and emailed to the campus testing coordinator and copied to the district testing coordinator by the end of the last school day before a moratorium begins. Testing plans will be based upon the accommodations specified in the tracking tool, including Impact. 542011

55. Dyslexia Bundled Accommodations Available for eligible students in grades 3-8 on TAKS and TAK-A, but not TAKS-M. Requires Form 1 for primary administrations. (There is only one form of each test for SSI retest administrations.) Plan ahead! Math is given first. Use form 1 for math. Requires individual or group administration. (Not with students taking a regular administration.) Test administrator needs a copy of the test booklet. Note testing calendar in coordinator manual. Same procedures as last year. – Orally reading proper nouns list before each passage. – Testing over two days. (prescribed break point) – Orally reading all questions and answer choices to students. See coordinator manual for test administration guidelines. 552011

56. Form 1 Multiple forms of TAKS tests are a result of imbedded field test items in the operational tests. The only difference between different forms is the field test items. The following tests only have a single form and do not have form numbers; – TAKS Writing – grades 4 & 7 – TAKS Reading & Math – grade 9 – TAKS ELA – grade 10 & exit – All LAT tests – ALL TAKS Accommodated tests – All TAKS-M tests – All SSI retest and Exit retest administrations. – Paper based TELPAS reading All other primary administration TAKS tests have multiple forms. 562011

57. Oral Administration Available for eligible special education students on TAKS, TAKS Accommodated, and TAKS-M. Available for only Math, Science, and Social Studies. Not reading, writing or ELA tests. Encompasses different levels of reading support. Must be documented in IEP. Students may change level of support during testing only if this option is documented for that student. Form 1 must be used for primary test administrations. The Test Administrator needs a copy of the test booklet. Must maintain test security and confidential integrity. (Needs additional training and additional signature on security oath when the teacher is reading the test as part of the test administration.) 572011

58. Linguistically Accommodated Testing (LAT) Available for students who have a state recent immigrant LEP exemption from taking TAKS or TAKS-M. Used for NCLB and includes; math and reading in grades 3-8 & 10 plus science in grades 5, 8, & 10. LAT separate test booklet for TAKS but uses the same TAKS-M test booklet (except 10 ELA) and the same TAKS or TAKS-M answer document. TAK Accommodated students use the regular TAKS LAT test booklet. LSGs for math and science TAKS but not for TAKS- M. Must be tested separately from any other student testing programs. 582011

59. Linguistically Accommodated Testing (LAT) Linguistic accommodations available on LAT test administrations are listed in the Accommodations Manual. The testing schedule for LAT test administrations is listed in the Coordinators Manual. There will be a separate training TBA to cover all things LAT for campus test coordinators and test administrators who will be giving LAT administrations of TAKS or TAKS-M. (see district training calendar) 592011

60. Returning Materials 201160

61. Preparing Materials for Return Verify that no answer documents have inadvertently been left in test booklets. Prepare the Grade 3 scorable test booklets that are to be scanned (used and voided) by removing the Pull tab from the vinyl seal if it has not already been removed. Verify that student information, test taken information, and accommodations coding on answer documents or scorable test booklets is accurate. 612011

62. Preparing Materials for Return Verify that all test booklets and answer documents are accounted for. If you are NOT using a bar code scanner then all secure test booklets must be put in serial number order for return to the district coordinator. Make sure that any transcribing that is required for special testing situations has been completed. Make sure the correct score code is marked on each answer document. 622011

63. Returning Unused Precoded Labels and Answer Documents All precoded answer documents if not used must be returned under a VOID header with scorable materials. If a precoded label is attached to an answer document and not used then it must be returned under a VOID header with scorable materials. If a precoded label is not attached to an answer document then it is returned with the non-scorable materials. 632011

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65. Campus, Group, and Class Identification Sheets There is only one campus & group ID sheet and only one Class ID sheet form for all TAKS versions There must be at least one class identification sheet for each test group. A separate campus and group identification sheet must be completed for each group and testing program tested. Incorrect counts on the identification sheets will delay the processing of our results and score reports. Check that the number of answer documents match the number indicated on the identification sheets. 652011

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68. Packaging Materials Separate scorable from nonscorable materials. Separate voided answer documents from voided scorable test booklets. Use a paper band to band each group of scorable materials. – If you have all of a group in one band then you may leave the band blank. – If you have more than one banded set for a single group then write the campus, grade/test/form information on the band and number 1 of #, 2 of #, etc. 682011

69. Returning Materials to DTC Follow the packing charts in the coordinators manual to pack materials for return. Do not seal boxes so that materials can be checked and verified by the district test coordinator. Scorable and non-scorable materials should be returned to the district testing office the next school day after testing is complete. Complete the State Testing Campus Check-In Form and bring it with your materials for check-in to the district testing office. 692011

70. Contact Information District Testing Coordinator Holly Engleman Cell: 512-471-4534 Email: hengleman@austin.utexas.edu Assistant District Testing Coordinator/ESL Coordinator Kathleen Garza Office: 512-471-8264 Cell: 361-212-2271 Email: kathleengarza@austin.utexs. edu 70