1. The Complete Visitor Management System

2. Overview
In most organizations today, Visitor Management consists of visitors scribbling their name in a paper book. Visi-Track is a unique Visitor Management Software that assists you in professionalizing the manner in which you welcome your visitors. The Visitor Management Module allows you to welcome and manage your incoming and outgoing visitors' whether they are planned or not. This software is a complete Visitor Management service to improve the efficiency, productivity, and customer satisfaction of your businesses.
The Visitor Management module assists in capturing all-relevant information about the visitor which is automatically captured in a database, and a professional quality visitor badge is printed. No need to encode regular visitors again, they are automatically stored in the database and, when visiting again, they will easily be found.
This simple Visitor Management module forms the basis for a very powerful security platform. Registering all visitors through Visi-Track – Visitor Management module ensures that you have a centralized and complete record of your visitor traffic, strengthens visitor security and improves productivity and service to your customers.

3. Features Complete Web based software Online requests for appointment
Connect to web cam / digital camera for capturing visitors Photograph
Appointment approval and rejections
Contractor master database is maintained for issuing contract employees long period gate pass
Visitors detailed database including his photograph is maintained
Storing of visitors photograph to print on the gate pass for future reference
notifications on requests, approvals and rejections
Today’s appointments and expected visitors
Visitor self sign-in using biometric fingerprint scanner
Visitor sign-out and tracking
Visitor history and black listing
Access control system integration

4. Application Modules Visi-Track consists of 4 modules
Administration Module
Security Gate Module
Notification Client Module
Web- based application

5. Administration Module
This module is normally installed on the Security Administrator PC.
It consists of menus where the administrator can define
Companies,
location,
departments
and employees’ details
Define and print short term gate passes and
Generate reports

6. Security Gate Module
The Security Gate module is installed at the main entrance of the premises
It facilitates the admin staff at the security gate to register the visitors details with photograph and also send the notification to the employee sitting inside the premises (optional). The system will print visitor pass with name of visitor, department and visitee along with validity period. The visitor can display the pass by hanging around the neck.

7. Notification Client The client module is installed on different PC’s
on the network. Security can inform the person
about the visitor through the security gate
module. The employee can view the photograph
of the visitor and can send the response back to
security through this module.

8. Web- based Module This application can be accessed through IE or
any other browser using which employees can
register their expected visitor online and send this
information to the security.
Employees can also view reports of people who
have visited them in a selected date range

9. Gate Pass Following Details can be printed on the Gate Pass
Visitors’ name
Time In/Time out
Visitees’ name and department.
Area allowed to visit alternatively with colour code to identify the area
Signature of the visitee
Vehicle number and driver name (if any)
Returnable material details.
ESIC number (in case of contract employees)
Validity Period for Contract visitor
Bar Code Tag for final exit
Rules and regulations
Any other information

10. Screen Shots
From this slide onwards the screen shots of different modules are shown.

11. Log in at the Security Gate module

12. Click on Visitor In Entry Button to Add details of a new visitor
The Following screen appears on login showing the details of visitors and their status
Click on Visitor In Entry Button to Add details of a new visitor

13. Gate Pass no. is auto generated
Click on requisition to see the appointments entered by employees
Select the Employee
Select the visitors’ company, else type
Select the visitors’ address, else type
Add no. if more than one visitor
If the details of a visitor is already present in the database then the photo will appear on the screen, else the camera will be activated
Select purpose of visit
Check if the person is with material , if returnable then check the same
Type telephone/ mobile no.
Type description of material
Send Intimation to employee and wait for response from employee
Check for vehicle and type vehicle no.
Print Gate pass after entering all the information

14. See the status of visitor i. e
See the status of visitor i.e. Waiting, inside premises, left premises and waiting at the gate. The status is shown in different colors for easy identification. The out time of visitor is also displayed

15. Select Company of Contract Visitor, select Address and name of the contract visitor, work department and period of validity of the Gate Pass
Contract Visitor Pass

16. Client Notification
Employees can see the photo of the visitor by clicking on view photo
Employees receive an intimation about the visitor on their PC

17. Web- Based Module
The web based application gives an employee the liberty
to send an advance notification to security about
impending visitor, contract visitor etc.
On the browser select the address and login using user
Username and Password

18. New Requisitions (click to add new requisition)
The following screen appears with the following menus
New Requisitions (click to add new requisition)
Today’s List (click on query to view visitors)
Change Password (click on others to change)
Company Logo (displays the company logo)

19. New Requisition Displays Meeting room status Select/Add company
Select/Add name of visitor
Select date of visit
Select to book a meeting room
Select time of visit
Book meeting room timings
Type remarks
Click to Add the requisition

20. Select the date range for which you wish to view the records
Visitors List
Click on camera icon to view photo of visitor

21. Reports
Click on the reports menu to select the type of reports to be generated. The various
reports generated are department wise, employee wise, date wise, visitor name wise,
visitor company wise, reason wise, visitors in premises, dynamic report etc.

22. Department wise Visitors
Select the Company, Location department and date range to view the records of visitors
who have visited a particular department between the select date range

23. Employee wise Visitor’s Report
Select the Company, Location, employee and date range to view the records of visitors
who have visited a particular employee within the selected date range

24. Date wise Visitor’s Report
Select the Company, Location and date range to view records of visitors who have
visited during the selected period

25. Visitor Name wise Report
Select the Company, Location, Visitor and date range to view the records of a particular
Visitor displaying the details of the persons visited

26. Visitor Company wise Report
Select the Company, Location, Visitors’ company and date range to view records of
visitors of a particular company who have visited

27. Reason wise report
Select the Company, Location, the reason and date range to view the records of visitors
have visited for a particular reason eg. Interview

28. In Premises Report
Select the Company, Location and date range to view the records of visitors who have
not returned the gate pass or are still in the premises.

29. Out of Premises Report
Select the Company, Location, Visitors’ company and date range to view records of
visitors who have visited and are out of the premises

30. Contact Us Alacrity Technologies Pvt. Ltd
A/001, Prasham, Kastur Park Road, Shimpoli, Borivli (W), Mumbai
Call , Fax
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URL : alacritytechnologies.com