1. Contract Roll-Out Webinar
WSCA-NASPO Cooperative Contracts Fire Protection Services (RFP 3046) & Security Protection Services (RFP 3047) lead by the State of Nevada
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

2. WSCA-NASPO Fire Prot/Security Prot
Agenda
Introductions
High points of the RFPs and Contracts
Participation Process
Questions
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

3. Sourcing Team Please stand and take a bow
Ronda Miller ~ Nevada, Contract Lead
Victor Leamer ~ Alaska
Jennifer Bauer ~ Nevada
David Anderson ~ Nevada
Toby Giddings ~ Oregon
Adrian Ruger ~ Utah
Applause Please
Paul Stembler ~ Cooperative Development Coordinator
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

4. WSCA-NASPO Fire Prot/Security Prot
RFP’s (both) released on  May 15, 2013
Q & A’s were June 13, 2013
Responses opened (& delivered to evaluators) on July 10 and July 11
Evaluation July 30 ~ August 1
vendors selected on August 1
Contracts Signed September 2013
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

5. WSCA-NASPO Fire Prot/Security Prot
RFP 3046 ~ Fire Protection Services
4 Categories Awarded:
Category 1: Portable Fire Extinguishers
Category 2: Fire Extinguishing Systems
Category 3: Fire Sprinkler Systems
Category 4: Fire Alarm/Protective Signaling Systems
This Award Did Not Include Inspections For Categories 2, 3, & 4. Each State will have to do your own solicitation for this service.
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

6. WSCA-NASPO Fire Prot/Security Prot
RFP 3047 ~ Security Protection Services
3 Categories Awarded:
Category 1: Access Control Systems
Category 2: Burglar Alarms
Category 3: Closed Circuit Television (CCTV)
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

7. WSCA-NASPO Fire Prot/Security Prot
Contract Term (length of the contract):
The resulting contract(s) will be for a contract term of four (4) years with one (1) two (2) year extension for a total of 6 years, subject to approval of the WSCA-NASPO Management Board, provided:
There are no changes in legal terms and conditions;
The vendors agree to the extension; and
The extension is in the best interest of WSCA-NASPO and the Participating States.
Each individual Participating State may negotiate the length of their Participating Addendum.
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

8. WSCA-NASPO Fire Prot/Security Prot
Price Decreases and Allowable Price Increases
Pricing must be held firm for the first year of the contract. Pricing may be amended annually thereafter with the approval of the Lead State (Nevada).
The Lead State or a contractor may request negotiation of a Price Decrease by written notice that includes a brief description of the basis for the request, e.g. vendor know changes in pricing throughout the industry based on market research.
Price increases may be allowed after the first year of the contract provided that the changes are mutually agreed upon by both WSCA-NASPO and the contractor(s), and conclusive evidence of a need for the price increase is substantiated by the Producer Price Index, Consumer Price Index, or similar pricing guide most relevant to the supply or system.
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

9. Next Steps……
Each participating state (or eligible political subdivision or other eligible entities) needs to execute Participating Addendum(s) with selected contractors
Participating Addendum Process follows:
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

10. WSCA-NASPO Fire Prot/Security Prot
Participating Addendums
Through the Participating Addendum, states may:
Select Contractors
Include their own Administrative Fee
Include required (unique) terms and conditions
Identify options for political subdivisions
Request entity-specific reporting or other entity-specific requirements
May NOT change the terms and conditions of the Master Agreement (it belongs to Nevada (as lead state))
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

11. WSCA-NASPO Fire Prot/Security Prot
Eligibility Process
In all cases STATE CHIEF PROCUREMENT OFFICIAL will have the final say on who can and cannot participate within a state
The WNCDT (WCSA-NASPO Cooperative Development Team) will notify State Chief Procurement Officials directly to start process once Master Agreements are fully executed
All 50 states, the District of Columbia and the five organized territories are eligible to use any WSCA- NASPO cooperative contract
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

12. WSCA-NASPO Fire Prot/Security Prot
Participation Levels
Participation at different levels:
State signs a Participating Addenda for entire state and its cooperative purchasing venture (if it has one)
Every legally eligible entity in the state can use
State signs a Participating Addenda ONLY for non state agencies
Every legally eligible entity that is not a STATE agency can use
State does not sign a Participating Addenda
Every political subdivision PA within that state must be approved by the state chief procurement official
Sometimes individually
Sometimes by entity (cities, counties, etc.)
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

13. Participating Addendum Process Flow Chart
Participating State Chief Procurement Officer approves participation on behalf of state, political subdivisions and other eligible entities within the state
PA Templates for each contractor are available for download on site
Participating States
Participating State completes draft PA for each contractor
Other Participating Entities
PA’s are maintained in repository
Participating Entity contacts WNCDT to request permission from their State Chief Procurement Officer to participate
WNCDT will contact the State CPO for permission for participation for an individual entity or for all entities within the state
Participating State sends draft PA’s to each contractor for signature/negotiations
If permission is provided by the State CPO
Participating State/Entity and contractor sign final copy of PA
Participating State/Entity sends PDF copy of fully executed PA to
Participating Entity sends drafts to each contractor for negotiations
Participating Entity completes draft PA for each contractor
1/15/2019

14. WSCA-NASPO Fire Prot/Security Prot
Participation Process
If you determine that you will not enter into a state-level participating addendum, the WNCDT would like to understand how you want to proceed if other governmental or potentially eligible entities want to participate, especially for non-profit entities (501(c)(3))
The WNCDT will process questions from potentially eligible entities for you, unless you tell us to do something else
The following process will be used when other entities wish to participate:
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

15. WSCA-NASPO Fire Prot/Security Prot
Participation Process
Details
How do we get people signed up?
1. request from entity (can be through contract providers) as long as these details are included: contact individual’s name, full name of entity, phone number, address, physical address
2. WNCDT s state director and requests authorization for participation
3. WNCDT s both contract provider and entity with authorization to proceed to complete the participating addendum
4. Entity completes contract provider’s model participating addendum (from webpage or the WNCDT), negotiates, signs and forwards to contract providers point of contact [this can be done by scanning signed documents if permitted by the entity]
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

16. WSCA-NASPO Fire Prot/Security Prot
Details
Continued
How do we get people signed up?
5. Contract providers point of contact signs participating addendum and forwards to WNCDT at
6. WNCDT will annotate on participating addendum state authorization, create a PDF file of the participating addendum and the state authorization
7. WNCDT will forward copies of the PDF file to entity, contract providers point of contact and the entity
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

17. WSCA-NASPO Fire Prot/Security Prot
Special Wrinkle?
Because of the mix of contractors across contracts and categories, we have included the following list in the model Participating Addenda:
“a. Contract and Category Awards:
Nevada RFP 3046 – Fire Protection
Fire Protection Category 1 – Portable Fire Extinguishers
Fire Protection Category 2 – Fire Extinguishing Systems
Fire Protection Category 3 – Fire Sprinkler Systems
Fire Protection Category 4 – Fire Alarm Protective Signaling Systems
Awards DO NOT include “Inspection” for Categories 2, 3 & 4 –Participating Entity’s will have to issue their own solicitation/have their own contract(s) for these services.
Nevada RFP 3047 – Security Protection
Security Protection Category 1 – Access Control
Security Protection Category 2 – Burglar Alarms
Security Protection Category 3 - CCTV”
For each contractor, the categories they were awarded will be in bold and the other categories will be crossed out, we hope this will help make it perfectly clear the limits of each contractors awards.
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

18. WSCA-NASPO Fire Prot/Security Prot
Then What?
Participating addenda will be posted on the WSCA-NASPO website
-This is done to provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authority
Contract Providers may create and maintain state specific landing pages from their main contract landing page
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot

19. WSCA-NASPO Fire Prot/Security Prot
Questions
For assistance please contact:
Ronda Miller, WSCA-NASPO Contract Administrator
Paul Stembler, Cooperative Development Coordinator
Oct, 2013
WSCA-NASPO Fire Prot/Security Prot