1. Instructions on how to navigate OMB/GSS Contracting Webpage

2.  The Contracting unit within Government Support Services manages all statewide contracts for goods and services and administers agency contracts as requested. This team is the State of Delaware’s central contracting unit that acts on behalf of State agencies, local government units, authorized volunteer fire companies, and School Districts  Go to http://gss.omb.delaware.gov/contracting/index.shtml - The following subtitles will be displayed:http://gss.omb.delaware.gov/contracting/index.shtml ◦ Agency Bid Process Forms- Forms ◦ Bid Solicitations- GSA Process Request ◦ Contact Information- Procurement Unit Contacts ◦ Contract List Serve- Related Links ◦ Contract Process Flowcharts- Selling to the State Guide ◦ Contracts – Alphabetical- Small Purchase Procedures ◦ Contracts – Numerical- State Core List Catalog – Office Supply Catalog ◦ Contracts – By Group ◦ Contracts – Contracted Vendor Lookup ◦ Contracts – Set Aside ◦ Contracts – Cooperatives ◦ Customer Satisfaction Survey ◦ DPPA – Delaware Public Purchasing Association ◦ FAQ;s (frequently asked questions/answers) Go to http://gss.omb.delaware.gov/contracting/index.shtmlGo to http://gss.omb.delaware.gov/contracting/index.shtmlNOTE: You can click on any of the topics listed above and each has detailed information for your use

3.  If you are trying to find information on any particular contract – click on Contracts – Alphabetical Contracts – Alphabetical & a list of all contracts will appear

4.  Looking for a CHAIR - Click on Furniture and the following information will become available: ◦ Agency Award Documents & Vendor Bid Documents Agency Award Document ◦ Click on the Agency Award Document & you will have access to : Award Notice  The Award Notice which includes:  Mandatory Use  Contract Period  Vendor  Shipping Terms  Pricing  Terms & Conditions  List of items available for purchase in this contract along with any discounts offered ◦ ( See Example – Next Slide )

5.  Agency Award Documents (click)  Award Notice - contract effective January 1, 2010 through December 31, 2011. Please note that the PDF and Word files may take time to view as they are large files. ◦ An ADDENDUM is the appendix or supplement to the original contract which can include additional products, change in vendor information, possible price adjustments, etc and may be posted throughout the entire contract period ◦ Click on “Addendum History” to see ALL addendums for a contract ◦ Only the most recent addendum will appear on the Award Notice

6.  When you find the item you wish to purchase: ◦ Follow your Agency/School District guidelines for placing your order – whether through requisition process or “P” card Agency Award Documents & Vendor Bid Documents)! ◦ If you have any additional questions – you can always contact the “Contract Officer” listed on the Award Notice or find their name at the bottom of the first page you opened (Agency Award Documents & Vendor Bid Documents)!

7.  Vendor Bid Documents contain the original solicitation - either Invitation to Bid (ITB) or Request for Proposal (RFP) Invitation to Bid (ITB) or Request for Proposal (RFP) Vendor Bid Documents ◦ Click on the Vendor Bid Documents & you will have access to :  ITB or RFP which includes:  Definitions & General Provisions  Special provisions and specifications  Bid Quotation reply section  Any addendums posted to the original solicitation

8.  For your Unique Agency Contracting Needs:  Under Agency Bid Process Forms: “Levels of Contracting Assistance” ◦ Click on “Levels of Contracting Assistance”  For Dispute Resolution regarding a Central Contract Vendor “Contract Process Flowchart” ◦ Click on “Contract Process Flowchart”

9. CONTRACTING All numbers are Area Code 302 Telephone Fax  Pete Teague Administrator 857-4552 739-3779 Pete Teague  Alisha McCullough State Contract Procurement Supervisor857-4556 739-3779 Alisha McCullough  Peter Korolyk State Contract Procurement Officer I 857-4559 739-3779Peter Korolyk  Roxann Parker State Contract Procurement Officer II 857-4555 739-3779 Roxann Parker  Sandy McKinley State Contract Procurement Officer II857-4558 836-7642 Sandy McKinley  Vicki Macklin State Contract Procurement Officer II 857-4553 739-3779 Vicki Macklin  Jean Stevenson Administrative Specialist I 857-4551 739-3779 Jean Stevenson  Jay Burks Executive Director of Minority and Women Business Enterprise857-4554 739-3779 Jay Burks