1. Countrylane Woods II Reading of The 2017 Minutes Homeowners Who Make a Difference
Renee Fronabarger, Easter Egg Hunt
Todd & Monica Brown Family, brAvery, Patty Allen BBQ for NNO
Eleanor Lyons, Ice Cream Treats for National Night Out
Rich Inman, Eric Ruegg NNO
Zach Finnegan, Caleb Higgins, Theo Vogt NNO-Parking
Eric Ruegg, On-going clubhouse maintenance
Joel Kray, Tim Martin, Kathy Rayfield, Mary Dippold, Rosemary Wilder, Architectural Control Committee
Lynn Lee- Clubhouse Rental, Corporation Administration, NNO
Keith Brown- Website, , Newsletter, Corp.. Presentation, NNO

2. Countrylane Woods II Reading of The 2017 Minutes Common Ground
Completed the tennis court surface replacement 7/1/16 with Sport Court tiles.
Provided space for a memorial bench for Eric Albrecht at west end of pool.

3. Countrylane Woods II Report of Officers-2016 Accomplishments
Common Ground
Began honeysuckle removal. Signed agreement from MO Dept. of Conservation for $1,400 grant.
Clubhouse
Replaced clubhouse roof, inside repairs.
Replaced old donated PC

4. Countrylane Woods II Report of Officers-2016/2017 Financial Update
Objectives
Provide Fiscal Planning & Controls
Match Total Expense = Total Income
Minimize or Eliminate Taxes
Manage Money Effectively
Interest Earned
Operating Income
Operating Expenses
Project Expenses

5. Countrylane Woods II Reading of The 2017 Minutes Financial Update
Operating Income
Assessments
Clubhouse Rental
Newsletter Ads
Non-Operating Income
Interest From Bank Accounts
Dividends From CDs & Money Market
Operating Expenses
Expenses mandatory for the maintenance and operation of pool, clubhouse, common grounds, and administration of the subdivision
Project Expenses
Expenses not mandatory for maintenance and operation of CLW II facilities 5

6. Countrylane Woods II Reading of The 2017 Minutes 2016/2017 Financial Update
Manage Income
Total Income = Operating Income + Interest/Dividends
Operating Income is primarily affected by changes in the Assessment of Homes
Manage Expenses
Total Expense = Operating Expense + Project Expense

7. Countrylane Woods II Reading of The 2017 Minutes 2016/2017 Finances
Results for 2016
Paid $68,800 in cash for new tennis and Pickleball court resurfacing.
Made $3,046 from renting the clubhouse to residents
Earned additional $866 interest over 2015
Non Budgeted Expenses for 2016
Removal of honeysuckle: $2,750
New clubhouse roof: $2,660
New HVAC wall unit in clubhouse: $1,381

8. Countrylane Woods II Reading of The 2017 Minutes 2016/2017 Financial Update Income & Expenses
2016 Budget
2016 Actual
2017 Budget
Total Operating Income
$140,730
$149,367
$144,657
Interest Income
$170
$ 1,042
$1,000
Total Income
$140,900
$150,409
$145,657
Total Expenses
$137,615
$137,727
$140,250
Total Income - Expense
$3,285
$12,682
$5,407

9. Countrylane Woods II Reading of The 2017 Minutes 2016/2017 Financial Update Account Balances
12/31/14
Balances
12/31/15
12/31/16
Checking
$17,428
$17,319
$21,237
Money Market
$140,225
$140,366
$141,267
Tennis Court
$44,942
$61,678 $0
Total
$202,596
$219,363
$162,504

10. Countrylane Woods II Reading of The 2017 Minutes 2016/2017 Finances
Plans for 2017
Determine the cost to replace clubhouse parking lot sidewalk and resurface parking lot
Determine the cost to replace exterior pool pump building
Add $4,900 to the account from the approved 2017 assessment of $285 per household

11. Countrylane Woods II Reading of The 2017 Minutes
Architectural Control Committee
Summary of 2016
A special Thank You to all of the other members of the committee 
Thank You! to all homeowners who took the time and effort to submit applications for review, paint color samples, brochures, drawings and site plot maps (when needed). It takes a little effort from all of us to insure we preserve our unique neighborhood. You have shown that the effort is worth it.

12. Countrylane Woods II Reading of The 2017 Minutes
Architectural Control Committee
Summary of 2016-continued
ACC reviewed 72 applications in 2016 with 89 individual decisions made.
Homes painted 21. Most were brown or gray. Preferred paint: Sherwin Williams
Preferred siding material: T1-11 for repairs, LP SmartSide for total siding replacement
Decks: 50/50 between composite material and wood
Fences: All were wood
Deck projects to Fence projects 50/50

13. Countrylane Woods II Reading of The 2017 Minutes
Architectural Control Committee
Summary of 2016-continued
Special Projects approved included a room addition, a redesign and replacement roof plus others.
Disallowed for color: 11 projects total
3 homeowners account for 9 of the 11 disallowed colors. Even with guidance and recommendations, they kept submitting similar color samples.
Other disallowed projects include vinyl fences and corrugated PVC roof over a deck.
The ACC could not do it’s job without the support of the Trustees and the homeowners. 13 13

14. Countrylane Woods II Reading of The 2017 Minutes
Architectural Control Committee
Summary of 2016-continued
In 2011, the ACC required and continues to require paint samples on a one foot square of material as on the home or to be used on the home.
Indentures require wood tones of tan, brown, cedar, or shades of gray, but not another color with a little gray mixed in.
The subdivision furnished the one foot square siding material on request. 14 14

15. Countrylane Woods II Reading of The 2017 Minutes
Architectural Control Committee
Summary of 2016-continued
ACC Plans For 2017
Continue to remind homeowners that any trim around windows and doors cannot be painted white or black. Horizontal and corner trim must be the same color as the home.
Homes are getting older and in need of more upkeep. There are more home repair and improvement projects to review every year. Help preserve our neighborhood 15 15

16. Countrylane Woods II Reading of The 2017 Minutes
Architectural Control Committee
Summary of 2016-continued
ACC Plans For 2017-continued
Reminder to ALL Residents of Countrylane Woods II
A review for Architectural Control should be completed for any exterior home repair or improvement project except planting trees and shrubs
This process is in place to prevent homeowners from making mistakes that may end up costing them time and money.
Please request permission in advance.
Projects done in violation of the subdivision indentures will need to be redone at the homeowner’s expense. 16 16

17. Countrylane Woods II Reading of The 2017 Minutes Directors, Current & Term
Keith Brown elected as trustee and corporate director/1st VP - Term expires 11/2018
Eric Ruegg elected as trustee and corporate director/President - Term expires 1/2019
Murray Hoyt elected as trustee and corporate director/Treasurer - Term expires 1/2019
Ken Payne elected as trustee and corporate director/2nd VP - Term expires 1/2019
Lynn Lee elected as trustee and corporate Secretary
- Term expires 4/2017 (Election to be held in April) 17 17

18. Countrylane Woods II Reading of The 2017 Minutes Unfinished/New Business
2017 Projects
Resurface parking lot and circle drive.
Replace broken concrete sidewalk sections along parking lot
Replace ceiling lights & bulletin boards downstairs in clubhouse
Rebuild exterior pool pump building
Procure 2017 contract with landscaping company
Continue honeysuckle removal activities, seek reimbursement from MO Dept. of Conservation
Continue to remind homeowners of clean-up & repair on their yards and homes

19. Countrylane Woods II Reading of The 2017 Minutes Unfinished/New Business
2017 Projects - Honeysuckle Update
Dexter Hall & Will Armon - Co-chairman
Date:  Saturday April 1, :00 am to 12:00 pm (Rain date:  April 8, 2017)
Work locations:  Areas to be hit will be limited by the number of volunteers we have.  We made a great start last fall and here's hoping we can continue to work on eradication measures.
went out March 5 to prospective volunteers
We need young volunteers; high schoolers
Preliminary look at some sites indicate no blooms yet on previously treated stumps

20. Countrylane Woods II Reading of The 2017 Minutes Unfinished/New Business
Discussion Items
Ideas to bring more rentals to the clubhouse
Report vandalism to police when seen-Two occurrences already in 2017, donuts on common ground, both arrested, complaints filed on both
Check-out of Pickleball paddles & balls?
National Night Out - Do we continue for 2017? If so, what activities-same or new? (Bubble Bus, Petting Zoo, DJ, Food, Ice Cream, Balloon Art, Movie, Corn Hole?)
Volunteers Always Needed 20 20

21. Countrylane Woods II Unfinished/New Business
Updates from City of Manchester, MO:
Mike Clement, Alderman
Marilyn Ottenad, Alderman
David Willson, Mayor
Tim Walsh, Chief of Police
Bob Ruck, Director of Public Works

22. Countrylane Woods II Reading of The 2017 Minutes Discussion and Q & As from the meeting
Minutes, Q & As, discussion from the actual meeting to be put here

23. Countrylane Woods II Reading of Minutes of Preceding Meeting
That completes the reading of the 2016 minutes and comments at the meeting.
Are there any corrections or additions?
All in favor of approving these minutes, please say aye, opposed, say no.