1. 7th Asian Conference of Correctional Facilities, Architects and Planners - 2018
Preparatory meeting
Asian Conference of Correctional Facilities, Architects and Planners
Thushara Upuldeniya
B.A(Econ) Pgd(Mgt), Pgd(Crim), MHRD(Sydney)
Commissioner of Prisons
Coordinator of ACCFA 2018

2. Why Sri Lanka decided to Host ACCFA 2018
Sri Lanka has taken many steps to address the prison overcrowding issue and taken many steps to upgrade the condition of prisons.
Alternatives to imprisonment
Urban prions relocation program
Therefore overcrowding rate and the annual admissions are rapidly decreasing.
Sri Lanka is in interest to share the knowledge and experience with the regional countries.

3. ACCFA Financial Supporting Agencies
Government of Sri Lanka.
International Committee of Red Cross. (ICRC)
Sponsors.(Banks/ Major Companies)

4. ACCFA Focal Point
Address : ACCFA Focal Point, Prison Headquarters, Department of Prisons. Coordinator : Mr. Thushara Upuldeniya Commissioner of Prisons Secretary : Mr. Ajith Basnayake Assistant Superintendent of Prisons Ms. Kanchana Mahathanthila Assistant Director Web site :

5. Invitation and VISA Focal Point of DoP will issue invitation letters
Foreign Ministry has been already informed and invitation letters will be copied to the MOFA
ACCFA focal point will attend to provide details to get visa

6. No. of Participants Type Number 01
International ( Maximum 4 participants from each country) 60 02
ICRC/TIJ/UNAFEI/UNOPS 20 03
DOP 04
Other Local Participants ( UDA, BD, …) 10
Total
110

7. Conference Venue – Hilton, Colombo

8. Seating Arrangements

9. Recommended Hotels for Accommodation
Hilton Hotel
The Kingsbury Hotel

10. ACCFA Complimentary package
T-Shirt
Cap
Bag
Souvenirs
USB

11. Programme Agenda 12th March (Monday) Time Contents of the day
15.00 – 17.30
Registration of Participants
Head of Delegations Meeting
Governing Board Meeting (host country, coordinators, and strategic partners)
Opening ceremony
- ACCFA Anthem
- Introduction participants
Keynote Address (Hon. Minister of Prison Reforms, Rehabilitation, Resettlement and Hindu Religious Affairs)
Group Photo
Cultural show followed by Welcome Dinner

12. 13th March (Tuesday) Time Contents of the day 08.30 – 09.00
Summary of the 6thACCFA
Presentation and discussion of Agenda Item 1
10.30 – 11.00
Tea Break
Presentation and discussion of Agenda Item 1 (continue)
Lunch (Menu considering Halal, Vegetarianism)
Presentation and discussion of Agenda Item 2
Presentation and discussion of Agenda Item 2 (continues)
17.00
END

13. 14th March (Wednesday) Time Contents of the day 08.30 - 10.30
Presentation and discussion of Agenda Item 3
Tea Break
Presentation and discussion of Agenda Item 3 (continue)
Lunch (Menu considering Halal, Vegetarianism)
Presentation and discussion of Agenda Item 4
Break time
Presentation and discussion of Agenda Item 5
17.00
END

14. 15th March (Thursday) Time Contents of the day 07.00 - 10.30
Move to visit AngunakolaPelessa Prison Complex
Visit Angunakolapelessa Prison
Presentation and discussion
Lunch (Menu considering Halal, Vegetarianism)
Move to Beautiful Beach side (to be confirmed)
Return to Hotel (Dinner Pack will be served)

15. Dress Code for Opening and Closing Ceromonies : Lounge
16th March (Friday)
Time
Contents of the day
City Tour (Optional)
Governing Board Meeting
(host country, coordinators, strategic partners and next host country)
Closing Ceremony with Certificate Awarding, wrapping up the meeting and designate the next host country. Delivering symbol of next host country and accepting announcement
Delivering symbol of next host country and accepting announcement
Farewell Dinner
Dress Code for Opening and Closing Ceromonies : Lounge
Derss Code for Conference : Lounge
Dress Code for field visit : ACCFA T-shirt and trouser

16. Displaying Banners Sizes of the Banners Height 2.5 M Width 0.75 M
Standing Screens will be used in side the conference hall. Interesting delegations should send the design to the ACCFA organizing committee.

17. Transportation & Liaison Officers
Each country will be appointed a liaison officer during the conference.
Transport will be provided by DOP from Airport to recommended Hotels. If not transport to Colombo city hotels will be considered.
Transport will be provided during the conference days from the recommended hotels to Hilton Hotel only.

18. Board Meeting and HoD Meeting / ACCFA Office
Separate room has been arranged for Hilton Hotel for the Board Meeting and HoD Meetings.
ACCFA Office room is closed by the main conference venue.
Refreshments available

19. Opening & Closing Ceremonies
Opening Ceremony – Hilton, Colombo.
Chief Guest will be Hon. Minister of Prison Reforms, Rehabilitation, Resettlement and Hindu Religious Affairs
Posting ACCFA Logo/ACCFA Song/Cultural Show followed by Dinner
Closing Ceremony – Mount Lavinia Hotel or any other (to be finalized)
Chief Guest will be Secretary of Ministry of Prison Reforms, Rehabilitation, Resettlement and Hindu Religious Affairs
Certificate Awarding / Logo handing over to next host /Entertaining event followed by dinner

20. Agenda Items – Sri Lanka
Open to Discussion
Agenda Items – Sri Lanka
1. Effective, Efficient & Safe Correctional Services Through Technology
2. Developing an in-house Maintenance Management System for Prisons
3. Designing and Planning prisons by facilitating officers to keep their
mind set to conduct duties in good manner.
4. Effective waste management of prisons to reduce maintenance costs.
5. Building prisons according to the security levels to reduce the cost of
management.

21. Agenda Items – Other countries
Open to Discussion
Agenda Items – Other countries
Impact of collaboration among architects, planners and stakeholders in
the design of new queen city jail – Proposed by Philippines
2. Cooperation among Asian countries on the managing, planning and
designing of the correctional facilities – Proposed by - TIJ
3. General waste management, Hospital waste management (Treatment
and control) – Proposed by Myanmar
4. Woman Prison and Rehabilitation and vocational training, education
- Proposed by Myanmar

22. Final Topics
A2 – Developing in house maintenance and waste management systems to reduce prison running costs A3 – Implementation of International recommendations and standards to design correctional facilities with effective, efficient & safe correctional services through adapted technology A4 - Building prisons according to the security levels to reduce the cost of management and facilitate effective treatment and rehabilitation programs. A5- Cooperation and collaboration among architects, planners and stake holders in designing new correctional facilities

23. Thank You