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OneStart Retreat 13 August 2003

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Presentation on theme: "OneStart Retreat 13 August 2003"— Presentation transcript:

1 OneStart Retreat 13 August 2003
OneStart, UITS, Indiana University

2 Lunch Welcome & overview: Morning Session Afternoon Session
Thinking about information and services Overview of the updated OneStart interface and publishing approach Afternoon Session Subject area teams focus on approaches to OneStart publishing of information and services Lunch

3 Objectives for the day Think about the evolution of services and information for IU’s community of users Inform and educate regarding OneStart Discuss UITS strategy for service/information delivery via OneStart

4 Group activity #1 Assume that you are a [student/staff/ faculty/alumnus] per your group’s assignment Identify institutional information that should be easily accessible to you Identify services that should be easily accessible to you Use the flip charts to list information/services. List as many as possible Your team has 20 minutes….go

5 Group activity #1 Review

6 Where are we today Library SIS Oncourse UITS, etc. Users must know the path to each silo…one size fits all Silo’d data/services not integrated…user must consolidate and find related information and services Redundancies abound, interface inconsistencies, expensive maintenance… it will get worse. Services: Data: www

7 What is UITS’ strategy for delivery of info/services?
Distributed service/content publishing by the owners of those services/data Persistent authentication, single sign-on Customization via choice, roles, membership A place for presenting my data (e.g., integrated calendar) rather than paths to data sources Delegation (think Tivo™) Early examples show the way:

8 A reasonable objective for IU?
An example A user’s information reports to him/her. Disparate, unplanned integration. Not just paths to other systems or services, but consolidated, relevant information. Subscriptions Automatic groups Delegation A reasonable objective for IU?

9 OneStart to IU services and information
Library SIS Oncourse UITS Services: Data: Portal Authentication Customization Workflow Delegation

10 Post-PC future of mobile computing
Portal Services connect to the Portal and the Portal connects to the evolving plethora of wireless, mobile computing devices headed to campus. Connecting each service is infeasible.

11 Demonstration and Dialogue
OneStart Demonstration and Dialogue

12 Role-based customization
OneStart presents tailored information and services based on a user’s role(s) Student Faculty Staff Alumni

13 A few terms… Tab Subtab Page Channel Role
Invokes a page [and optionally a collection of subtabs] Subtab Invokes a focus page (a single full width channel) Page Is a collection of channels (or a single focus page) Channel Is information or a web-based service Role Is derived from membership in a GDS group (from PeopleSoft) and it enables/restricts access to tabs

ROLE SUBTABS CHANNEL IMMUTABLES BAR Thus…. TABS invoke a PAGE &/ SUBTABS, SUBTABS invoke FOCUS PAGES, PAGES are collections of CHANNELS …all published for a ROLE(S).

15 Tabbed interface & subtabs
ITSP ACTION 37: “UITS, working with the users of IU's administrative systems, should develop a common interface environment that will support the efficient and effective accomplishment of the day-to-day administrative tasks of the University.” “These [faculty, staff, students, service providers] … groups need and will benefit most from consistent and integrated access to the applications, data, and systems…. This common interface environment should be implemented across all commonly used desktop computing platforms and operating systems.

16 Persistent navigation bar
Navigate among services and still retain navigation among tabs User attention fluidly shifts between focused activity that needs a large screen space Focus Page monitoring/checking activity that can be integrated [Channel] Page

17 Immutables bar Persistent Items Action Items List Search Field
Workflow indicator for the Eden Workflow Engine Search Field Immediate access to Google, IU, KB searches Role Selector Student, faculty, staff, alumni

18 Workflow: Eden’s Action List
True workflow…moving documents/ transactions from initiation to completion A single place for all IU action requests Assignable routing paths with status tracking Automates IU’s business rules Direct access to the data/service for action (not a menu) Digital signatures on transactions “Stop the paper/ insanity” More to follow….as Eden evolves beyond HR/ERA alerts of Action Items are optional

19 Community services Calendar Threaded Discussion Classified Ads
Integrated calendar Oncourse, Exchange, IU Events, etc. Threaded Discussion Generic threaded discussion tool Classified Ads

20 Personalization Users can change the portal for the way they work
Subscribe/unsubscribe to channels and alerts Set application parameters – activity and report parameters, stocks, dates, and chat defaults….etc. Format portal page – colors, fonts, columns, … Create/edit profiles Add/remove links

21 Co-Branding A future release will support a co-branding concept for Role/Group owners

22 Publishing a channel Channels are the basic building blocks
Service Find a book, check a waitlist, pay for tickets Information An integrated calendar, class announcements, HR benefits signup deadlines, CNN headlines Publishing requires A URL, title, height in pixels ( pixels)

23 Adding a channel to a page
Drag and drop publishing Filtered by role and GDS groups Managed by role owners or via user personalization

24 Publishing a focus page as a subtab
A focus page can be an existing service/website...but… It can be leaner as OneStart provides navigation and other formerly silo’d services

25 Publishing example Create a tab for students who are members of any IUB fraternity or sorority Channel page should include ?, ?, ? Subtabs should include ?, ?, ? Create a tab for students who are members of the Gamma Gamma Moo fraternity

26 Group activity #2 Delivering IU services and information via OneStart
Work in small groups to discuss near- and longer-term opportunities for using OneStart Which information/services would users value most? How could those services/info be represented as channel or focus page?

27 Timeline Communication plan Open Issues? Questions?
Wrap-up Session Timeline Communication plan Open Issues? Questions?

28 Migrate to Linux -Open Source Prep
Timeline Discussion Forums/ Threaded Messaging 1.0 Migrate to Linux -Open Source Prep Tabbed Interface OKI-based Services IT Support Services Channels JAN 04 FUTURE OCT Calendar 1.1 Integrated Course Schedule/Events- Mtg. Requests Between Calendar Users Oncourse Dashboard Channel Instant Messaging Chat 1.0 Student Self Service (SIS) Mobile Channels Standards/ Services Polling 1.0 Appoint OneStart Steering Committees Webmail CAS Authenticated

29 Communication plan Communication Task Force Charged
Develop a coordinated and integrated plan for communication about OneStart for students, faculty and staff on all IU campuses. Timeline set for late Oct/early Nov - prior to Jan SIS activity Target content publishers early

30 OneStart Retreat 13 August 2003
OneStart, UITS, Indiana University

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