1. Division manager training
AYSO Region 630
Rancho Santa Margarita
March 23, 2010

2. Agenda Timeline – the AYSO Calendar Coach Volunteer Tracking
Team Formation Guidelines
Coach Communication
Coach Administration
In-Season Expectations

3. Timeline March/April – Player Registration…and COACH Volunteer signups
May – Confirm Coach Interest / Board Approval of Coaches (+ Assistants)
June – Final Coach Approvals/Team Formation
July – Team Formation / Coach Meeting / Education
August – Education / Distribution
September – Season Starts
September – November – “Be There”

4. Coach Volunteer Tracking
Have a Process – there are a LOT of coaches
Spreadsheet (Rob’s Template)
MUST Haves:
AYSO Volunteer ID for CURRENT YEAR (should have done this at Registration)
Age-Appropriate Certification (Advanced is NOT a “catch all”)
COACH Safe-Haven…Ref is DIFFERENT
Desire…they’ve got to WANT to do it…be honest, let them know what they’re in for…

5. Team Formation General
Teams built in “pairs”
NO Bye Weeks
NO “Double-Header” Weeks
Balance
Competition Guidelines (players on field at same time, ie 4v4)
AYSO Mantra…EVERYONE PLAYS…at least ½ of the game, and for all U10 and younger, ¾ of each game

6. Team Formation Youngers
U5/6 Age Group
Play 4v4
Ideal team size 5
Build Teams with 4 as a “base” (expand)
U7/8 Age Group
Play 7v7
Ideal team size 9
Build Teams with 8 as a “base”
General Concept
Teams originally built in July
Adds are common…and you want to leave “room”

7. Team Formation Olders U9/10 U12/14 U16/19 Play 9v9 Ideal Size is 11
Carry 14/15
U16/19
Carry MORE players…no-shows are common

8. Coach Communication Do it…MORE IS MORE Key Points in Time:
Confirmation of Interest
Confirmation of Approval
Confirmation of NEED (if you’re lucky)
Certification Status – they may THINK they’re good. Need to ensure they go to class and you KNOW when they are going if you’re counting on them!
Team Formation
Volunteer Information Collection
Uniform Pickup
Ongoing…as the season progresses…

9. Coach Administration Volunteer Requirements Uniforms & Color Selection
Registration (helping during formal events)
Team Parent (“snack”, end of season party)
Assistant Coach (optional, but really good to have, especially beyond U6)
Referee(s) – Starts at U7…MUST be certified!
Fields (painting, setup/break down)
Uniforms & Color Selection
Many approaches…lottery is good
GOAL…they need to CONTACT parents fast…and collect volunteer names immediately
Use volunteer collection as the order for uniform color seletion (REALLY big for the youngers)

10. Coach Administration Make it EASY – Coach Packets
Uniform Kits (will be shipped to your house)
Coaches Equipment Bag (or Coupon)
Roster & MEDICAL RELEASE forms (print via eAYSO and make THREE copies of each…include in packet) – expense through the Region

11. In-Season Expectations
Stay connected to the coaches
Get to the fields a few times during the season
Be a “presence”…answer questions
WEAR the Board Shirt!
Think about the “Coach of the Year”…each division gets one…this is a NICE way to recognize
Solid communicator
Positive feedback from Parents
Above and Beyond
Stay connected to the parents/kids
What are THEY telling you?