1. Gaining Better User Adoption of Oracle HCM Cloud Coexistence with Oracle E-Business Suite
Kathryn Koch
Senior Manager
ALLETE
Kishore Karlapudi
Senior Director
Drivestream

2. ALLETE - who we are and what we do?
Regulated Utility Company (NYSE: ALE), headquartered in Duluth, MN
Five companies across three states
Minnesota Power
Superior Water, Light and Power
ALLETE Clean Energy
US Water Services
BNI Energy
1900 Employees
$1.42 Billion Revenue

3. Who did we partner with?
Founded in Headquartered in the Washington DC Metropolitan Area
Leadership Team – Former Big 4 Management Consultants
Strategy & Advisory
Business Process Transformation & Optimization
Enterprise Systems Integration
Implementation & Managed Services

4. Who did we partner with?
Exceptional Track Record of Oracle Cloud Customer Success
140+ Oracle Cloud Projects across HCM, ERP, EPM, SCM and CX
Largest number of live Oracle Cloud Payroll customers
Reference Customers across every major Industry Vertical
Cloud Service Offerings
Strategy & Advisory Services
Cloud Implementation Services
Application Management Services (AMS)
Business Process Outsourcing (BPO) Services
Oracle HCM Cloud
Oracle ERP Cloud
Oracle CX Cloud
Planning & Budgeting Cloud
PeopleSoft
EBS
JDE
Focused Exclusively on Oracle Technology
Cloud Expertise
On-Premise Expertise
Oracle PaaS / IaaS
Oracle Student Cloud
(NEW)

5. A B C Effective Scoping & Planning Modules Business Processes
Functional Scope
Unique Business Requirements
Integrations
Data Conversions
Special Reports B
Technical Scope C
Other Business Priorities
User Availability
User Time Commitment
Conflicting Projects
Calendar Time

6. Launch Implementation Rollout I Jan 2017
Project Scope & Timeline
Rollout I
Global Human Resources
Goals Management
Performance Management
Talent Review & Succession Planning
Career Development
Workforce Compensation
Learning Management
Employee & Manager Self-Service
Oracle Transactional Business Intelligence
Rollout II Live
Jan 2019
Rollout I Live
Jan 2018
Launch Implementation Rollout I Jan 2017
2018
Co-existience Live - Jan2018
Rollout II
Payroll US
Time & Labor
Benefits Administration
Absence Management
2017
Jan 01, 2017 6

7. EBS – Finance / Supply Chain
Oracle Cloud HCM Co-existence with Oracle EBS
EE Data +
Work Structures
Taleo
The Integrations between HCM Cloud and EBS EE Data and Work Structures will continue after Go-live of HCM Payroll (Phase II) till ALLETE moves their EBS-ERP system to Oracle Complete Cloud
Earnings Integration will be discontinued after Phase II rollout of Payroll into HCM Cloud
New Hires
EBS - HCM
EE Data + Earnings +
Work Structures
HCM Cloud
EBS – Finance / Supply Chain
Payroll Costing

8. Oracle Cloud HCM Co-existence with Oracle EBS
Integrations
HCM Change Only extracts were utilized
EBS Integration identified the changes – Insert/Update/Correction and loaded into EBS using API calls
HCM Cloud – EBS – Work Structures (Location, Department, Job, Grade & Grade Ladder)
HCM Cloud – EBS – Employee Demographic Data ( Person, Employment, Phone, Address, , Names, etc.)
HCM Cloud – EBS – Earnings Data from Compensation Module
Positives
Able to maintain both HCM Cloud and EBS systems effectively
Able to focus on HCM Cloud Implementation to Transform the Business
Post go-live issues on Integrations are very minimal
Challenges
Challenge in mapping HCM cloud to EBS especially the Data items with different structures
Underestimated the effort involved and complexity in Developing the Integrations on EBS side
Significant amount of time spend in Developing the Integrations on HCM Cloud and EBS
Special care during Production Cutover

9. Positives
Employees able to use system to familiarize with functionality
HRIS/IT Staff able to learn “cloud”
Scheduling Patches
Logging issues
Utilize Report Tool
Difference between alerts and notifications (bursting)
Two phased approach provided us flexibility to support current business
Able to Implement with existing staff without overloaded workloads
Clear and Proven Implementation methodology helped us to stay on coarse during the Implementation
Very engaged project team – helped us front load the work with minimal issues post Go-live
Talent Modules rollout success as screens and process intuitive
OTBI Reporting, dashboards were a big boon for ALLETE and their executive staff
User adoption was more given the flexibility available on the cloud

10. Positives
Core Design – Phase I design is done in consideration of Phase II modules and ALLETE’s vision to move their business to Cloud
ALLETE was very open minded and ready to adopt the change to cloud, by leveraging the cloud functionality and changing their existing business processes if required
A well planned and executed Change management
Cloud was able to handle the Union and Non-Union process requirements better
Mobile / handheld device capability for their executive staff
Cloud was able to address the complex requirements including the addition of custom forms
Documentation from EBS (custom fields and other processes) helped the Implementation and helped us move them to cloud

11. Learnings Ensure Interfaces from HCM to EBS works after every patch
Some items were not easy to interface, duplicate entry for transition period
Ensure HR Staff have clear understanding of what information is being interfaced
Ensure your Employees are clear on which system (EBS or HCM) to use to update their data
A year is long – but fast
Implementing Time and Labor with all the various union scenarios is very challenging
Had to delay the Learn Go-Live to Phase II for product enhancements
Allow enough time to work with Unions as reviewing the new processes with Unions will take time

12. Questions?
Q&A