1. Winter CIO forum Projects, Initiatives and Process Updates
February 14, 2018

2. Agenda IT Project Intake Process IT Service Inventory Rationalization
Cloud Architect Recruitment
Cryptocurrency security message
Q & A
How many project ideas have gone through the process? Accepted vs. revised?
How have research proposals been handled?
Possibly show web site, with project grid

3. IT Project Intake Process
Prepare and Submit
Initial Review
Review and Recommend
Approve and Prioritize
Gather Proposal Info
Get Sponsor Approval
Submit Proposal
Confirm Project Classification
Identify “Flags”
Determine TAGs
Gather Supplemental Information
Cross-TAG Review
Present to TAGs
Review and Approve
Prioritize Funding Requests
Submitter
ICoE & TAG Chairs
TAGs
ITSC
Low Impact is done here
Medium and High Impact Only

4. IT Project Intake Process
Link  go.wisc.edu/itprojects
IT Project Intake and Evaluation Process Overview
IT Project Intake Process Guidelines
Completing the IT Project Intake Form Instructions
IT Project Intake Form Template
Link to IT Project Intake submission form (JIRA)
List of approved Submitters
IT Project Intake Process Queue

5. IT Project Intake Process Queue

6. IT Project Intake Process
Total Proposals Submitted – 28
Total
Classification % 17
Low Impact
60% 8
Medium Impact
30% 3
High Impact
10%
(As of 2/9/2018)
Total Approved – 19
Pending Approval – 9
Classification
Total
Low Impact 12
Medium Impact 5
High Impact 2
Classification
Total
Low Impact 5
Medium Impact 3
High Impact 1
(Central Funding Requests – 4)

7. IT Project Intake Process
Submissions by Campus Group
Submissions by Month
Campus Group
Total
Business 1
CIO Office
DoIT 2
Education 3
Enrollment 4
L&S
Office of Provost 8
SMPH
VCFA
VCRGE
Month
Total
Pre Go-live 4
October 1
November
December 6
January 10
February (As of 9th) 3

8. Agenda IT Project Intake Process IT Service Inventory Rationalization
Cloud Architect Recruitment
Cryptocurrency security message
Q & A
Which TAGs are addressing which service categories for rationalization?
How are they going about it (maybe invite Nick to speak for DTAG)? Progress?
What is our expected timetable and outcomes for this?

9. Service Inventory Summary
Function
# of Services
Administration
491
Research
462
Teaching and Learning
357
Outreach
133

10. Top 20 Generic Service Categories

11. IT Service Inventory Rationalization
Overall Approach
Data Extract for Selected Category
Identify Related Policies
Contact Service Providers for Additional Info
Functional/Technical Requirements
Technologies Used
Propose “Best in Class” Services

12. IT Service Inventory Rationalization
ITAG
Categories In Process
Backup/Recovery
Categories Under Review
Access Management
File Sharing

13. IT Service Inventory Rationalization
DTAG
Categories In Process
Application Design/Development
Website Hosting
Ticketing Systems

14. IT Service Inventory Rationalization T&L Service Categories
TLTAG
Categories Under Review
T&L Service Categories
# of Services
Accreditation Support 3
Classroom Support 20
Computer Lab 32
Course Scheduling 2
Degree Audit
Instructional Design
Learning Management System 6
Learning Management System Support
Student Admissions 1
Student Advising
Student Data Service 19
TA Management
Test Administration 8
Training 27

15. IT Service Inventory Refresh
IT Service Inventory Refresh Process
Review Previous Collection Process
Identify Process Improvements
Provide New Process Overview Sessions
Target for Refresh Process - June/July

16. Agenda IT Project Intake Process IT Service Inventory Rationalization
Cloud Architect Recruitment
Cryptocurrency security message
Q & A
Which TAGs are addressing which service categories for rationalization?
How are they going about it (maybe invite Nick to speak for DTAG)? Progress?
What is our expected timetable and outcomes for this?

17. Cloud Architect Recruitment
First Job Posting resulted in a Failed Recruitment
Adjustments were made:
Cloud Architect  Director of Cloud Strategy
Revised Position Description
Extraordinary Salary Range
New Job Posting closes Feb 20th

18. Agenda IT Project Intake Process IT Service Inventory Rationalization
Cloud Architect Recruitment
Cryptocurrency security message
Q & A
Which TAGs are addressing which service categories for rationalization?
How are they going about it (maybe invite Nick to speak for DTAG)? Progress?
What is our expected timetable and outcomes for this?

19. Winter CIO Forum
Thank you for your time and attention!