1. VOMS Seasonal Flu Pre-book Process
HOORAY! VFC ordering can now be done online by you!
There are several steps to this process; therefore, it may seem like a daunting task, but it is our hope that after this walk through each of the steps it proves to be straightforward, intuitive, and user friendly.
Utah’s Vaccine Order Management System (VOMS)
Updated 1/25/2018

2. 9 Steps 9 – Review & Submit Pre-book 8B – Enter Pre-book Description
8A – Enter Pre-book quantity reason
7 – Enter Flu Pre-book
(based on previous year’s administration, returns and waste)
6 – Select Flu Pre-book Year
5 – Select Pre-book
4 – Go to VOMS
There are 10 steps from submission of temperature logs to final submission of your order.
3 – Login to USIIS
2 – Open USIIS Webpage
1 – Review previous VFC Flu Information

3. Step 1—Review Previous VFC Seasonal Flu Information
(VFC Flu Order History, Doses Administered, and Return/Waste History)
Review Past Year’s Data:
THEN
Consider:
Flu Orders (quantity & products)
VOMS Order History
Doses Administered
Doses Administered Reports
Clinic History Reports
Returns and Waste
VOMS Return History
VOMS Waste History
Calculate Doses Used
Used = Ordered – Expired – Waste
Have you had changes to your facility/practice?
Have practitioners been added/removed or your practice expanded/downsized?
Have there been changes to your VFC patient population?
Did your facility use VFC multi-dose vials for previous flu seasons?
Doses Used = Doses Ordered – Expired – Wasted +/– Transferred
** Identify product & quantities of VFC Flu needed for upcoming season. **

4. Step 2—USIIS Website Open a web browser.
Type: into the address bar.
Hit 2
Step 2—USIIS website
1. Open a web browser.
2. Type into the address bar the following address:
3. Hit “Enter” on your keyboard.

5. Otherwise, call the IT Help Desk to create a ticket**
Step 3—Login to USIIS
Enter your “Provider ID” (USIIS ID) 0r
Click on the dropdown under “Provider Name” to find your facility’s name.
Enter your “User Name” and “Password”—both are case sensitive. 1 2 1 3
Step 3—Login to USIIS
In the box under “Provider ID” enter your USIIS Provider ID.
If you entered your Provider ID in correctly, you will see your provider’s name in the box titled “Provider Name”.
If you prefer, you can go directly to the dropdown under “Provider Name” to find your facility.
Click on the dropdown and either scroll to find your provider or enter in the first letter of the provider’s name. Entering the first letter will speed the search through the names.
Enter your user name under “User Name” and your password under “Password”.
Please note—your user name and password are both case sensitive.
If you have forgotten your password or username, and you have verified your in USIIS, click on the link “Forgot password/username?” This will direct you to the “Recover USIIS Login Credentials” page.
However, if you have not verified your in USIIS you will need to file a help desk ticket. The USIIS IT Help Desk phone number is located in the bottom right hand corner.
Click on the “Login” button.
Click “Login”.
** “Forgot password/username?.” Use this link if your address has been verified in USIIS.
Otherwise, call the IT Help Desk to create a ticket**

6. Step 4—Select VOMS
Verify the information in the box below “Home Page” is correct.
Select VOMS from the list of services by double clicking on the word “VOMS”. 2
Once you have successfully logged in, you will come to the USIIS “Home Page” screen.
Verify that the information in the grey box below “Home Page” is correct.
If not, repeat Step 3-Login to USIIS.
Step 4—Select VOMS (Vaccine Ordering Management System)
Double click on the word “VOMS” from the list of services.
VOMS will be listed after you have completed training.
Contact the VFC Program if you have completed training and it is not listed.
**VOMS will be listed after you have successfully completed the VOMS Ordering Process and Return & Waste trainings. If VOMS is not listed and you have successfully completed the trainings, contact for access.**

7. VOMS Home Page “Messages”- read to check for any updates.B
“Messages”- read to check for any updates. D A
“VOMS” (on all screens)- returns you to this Home Page.
“Change USIIS Service”- allows you to maneuver within USIIS by clicking on the dropdown.
Step 5—Select “Pre-book”- where you will create a Flu Pre-book. C C

8. Seasonal Flu Pre-book
Step 6—Select Pre-Book Season from drop down. 6
Step 7—Enter Flu Products and quantities.
Select Age Group (if desired)
Select Product (NDC & Package)
Manually enter Quantity Requested
Click “Add/Update” to add vaccine to Pre-book list 7
Repeat Step 7 for each NDC added to Season Pre-book.
** VFC Flu Multi-Dose vials will not be available for the season, see available product list. Please contact the Vaccine Management Team for additional assistance.**

9. Step 8—Enter Quantity Reason and Description
If “Total Doses Requested” does not exceed “Suggested Pre-book Quantity” & Total Doses Requested, proceed to Step 9.
Step 8A - Select “Pre-book Quantity Reason”.
Step 8B - Manually enter “Pre-book Quantity Description” to provide additional information on increased need. 8A 8B

10. Step 9—Review & Submit Flu Pre-book
Review Flu products for season and ensure quantities are correct.
To update/delete a product from Pre-book, click blue “Pre-book Item Id”.
If “Total Doses Requested” exceeds “Suggested Pre-book Quantity,” Pre-book Quantity Reason & Pre-book Quantity Reason Description are required. A
Select “Submit to State”. B

11. Pre-book is Submitted to State!
**Pre-book must be “Submitted to State” no later than Monday, February 5th at NOON. **
Status updated.
Vaccine Management will review Pre-Book.
Orders will be processed
in waves as CDC
allocation arrives
in the Fall.

12. VOMS Links Clicking on “Links” allows you to navigate to:
USIIS website
CDC Vaccine Storage and Handling website
UDOH Immunization Program website
UDOH VFC Program Forms, Documents, Manuals & Training
VOMS Links
“Links” is another feature in VOMS. The Links tab allows you to navigate to:
USIIS website
CDC Vaccine Storage and Handling website
UDOH Immunization Program website
UDOH VFC Program Forms, Documents, Manuals & Training
Training PowerPoint slides and the PDF document can be found by clicking UDOH VFC Program Forms, Documents, Manuals & Training link.
The Trainings can be located under VOMS Trainings.
The Trainings are updated as information updated.
The PowerPoint and PDF documents can be downloaded and used to reference back to at a later date.
**Training PowerPoint slides and PDF document can be found by clicking UDOH VFC Program Forms, Documents, Manuals & Training link**

13. QUESTIONS? That is what we are here for.
Contact the Vaccine Management Team
(801)
That is what we are here for.