1. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes

2. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes PAR – Phase 1 This package included an important letter with the details for accessing the Participation and Registration (PAR) website. The letter contains: the PAR web address the school username the school password. This letter must be stored securely. The access information was also emailed to all schools. The package containing the Handbook for Principals was sent to schools at the end of February.

3. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes 5 - 9 March - Government schools 12 - 16 March - Catholic Schools 26 - 30 March - Independent Schools PAR – Phase 1 Once these details have been confirmed, overprinting of the test books with student details can commence. In March, all NSW schools must access PAR to confirm their school and student details, during the following periods.

4. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes In Term 1, Principals or their delegates will use PAR to: 1.Complete the Statement of Compliance to acknowledge that they have read the Handbook for Principals. 2.Update school details, including the name of the NAPLAN coordinator and Year level contacts. 3.Access and check the list of registered students. 4.Indicate students who are exempt or withdrawn from the tests. 5.Amend or delete the roll class groupings, to indicate the preferred order for test books to be packaged. 6.Confirm the student data for overprinting of test books. PAR – Phase 1

5. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Logging on There are links on the log-on screen to the PAR Manual and to the contact details for support. To log-on to the PAR website: Go to www.naplanpar.nsw.edu.au. Go to www.naplanpar.nsw.edu.au. Enter the Username and case-sensitive Password for your school. Enter the Username and case-sensitive Password for your school. The log-in screen will appear..

6. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Home Page All tasks in PAR can be accessed from the main menu on the left or the table of tasks in the middle of the Home screen. Both perform the same function. After logging-on, the Home screen will open.. Important PAR updates and messages will scroll across the top of the screen in red. Main menu Table of tasks The Help button provides information about completing the steps in each screen.

7. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Home Page The steps in PAR Phase 1 are: Statement of Compliance School Details School Contacts Student Management Print Order Confirmation To move to a different screen: Click Next at top or bottom of the screen or Click the link on the main menu or Click the link in the table on the Home screen.. The Help button provides information about completing the steps in each screen.

8. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Principals must acknowledge that they have read and understood the information in the Handbook for Principals. The Statement of Compliance must be completed before any registration information can be entered. Statement of Compliance After reading the Handbook, click the check box. Type the Principal’s name. Type the Principal’s email. Click Submit.

9. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes After completing the Statement of Compliance, click School Details in the main menu and check the details. School Details The school’s address cannot be edited. The school’s phone, email and fax can be edited, if incorrect.

10. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes If you need to make changes to the school address, please phone Teresa Elliott (02) 9707 6223 (NSW schools) or Ken Gordon (02) 6205 9498 (ACT schools). School Details Click then click the button to go to the next screen or click to go to the previous screen.

11. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes The School Contacts screen allows you to enter the names of the staff at your school who are: authorised to receive NAPLAN test material on delivery. If possible, at least three staff members should be nominated. the main contacts for each year level. The Year level contacts will be included in emails to the school. School Contacts Schools need to add contacts to this list.

12. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes To add a School Contact: School Contacts Click on the button in the middle of the screen. This will display a list of fields to be completed. Drop down list to indicate the contact’s role in the school. Check boxes to indicate the Year level for the contact.

13. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes To add a School Contact (cont): School Contacts Enter the contact’s name. Select the contact’s role from the drop down list. Tick the check box if the person is the Year level contact. Click. A message will appear to indicate the process was successful. Click Add.

14. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes To add a School Contact (cont): School Contacts The fields will then be updated on the School Contacts screen.

15. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes To edit a School Contact: School Contacts Click on the Edit button next to the name on the School Contacts table. The Edit Contact screen will open. Update any details for the contact. Click the button.

16. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes To delete a School Contact : School Contacts Click on the Delete button next to the name on the School Contacts table. The Delete Contact screen will open. Click the Delete button. Click the button to return to the School Contacts screen.

17. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management The Student Management screen lists all students uploaded to the PAR website. Student details need to be checked and edited where necessary. Students can be added and deleted. Roll class allocations can be changed. To check the student details use the Sort table. Use the drop down list to select the ~ Year level ~ Test Type ~ Roll Class. Click Search.

18. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes The list of students in the PAR database will be displayed. Student Management The page numbers can also be clicked when. there are more than 50 students in the cohort. Click on the blue column headings to sort the students. Click Display all students where there are more than 50 students in the cohort.

19. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To add a new student: Click in the Edit table. The Add new student screen will be displayed. Enter the details of the new student. Use the drop down lists where available. If the student’s SRN is not known, type 000000000 (nine zeros).

20. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To edit a student’s details: If a student’s details are incorrect (e.g. name spelled incorrectly or wrong gender), click on Edit next to the student’s name. The Edit student screen will be displayed for editing. Click the Update button at the top or the bottom of the screen. After entering the details, click to return to the list of students.

21. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To search for a specific student: In the Sort table enter the student’s name into the boxes and click Search. Click in the main menu to return to the list of students. If the name exists, the list will display the student/s matching the name. If the name does not exist the message ‘This student is not found’ will be displayed.

22. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To record a student as Exempt, Parent Withdrawal or Deleted: In the list of students, go to the Proposed Status column next to the student’s name. Select Deleted for students who have either: ~ left the school and are now enrolled at another school or ~ are listed in the wrong cohort (e.g. enrolled in Year 2). If Exempt is selected, the student will not be provided with personalised test books. Use the drop down list to choose: ~ Exempt ~ Withdrawn ~ Deleted.

23. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To record a student as Exempt, Parent Withdrawal or Deleted (cont): If Exempt or Withdrawn is selected, the student’s record will be highlighted in colour to indicate that a consent form must be completed. The consent form can be downloaded from: the link at the bottom of the Student Management screen the link on the main menu. Students who are withdrawn are shown in orange. Students who are exempt are shown in yellow.

24. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To record a student as a Visiting student: If a student is visiting your school from another school (in NSW or interstate) to complete the NAPLAN tests, tick the Visiting Student check box in the Add new student screen.

25. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To record a student as a Visiting student (cont): The details you need to enter for a Visiting Student are: Student SRN First name Last name Date of birth Gender Year level If the student’s SRN is not known, type 000000000 (nine zeros). If the student’s home school is in NSW or ACT, use the drop down list. If the student’s home school is in another state, enter the home school and state in the comments box. The visiting student will be added in red font to the student list.

26. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management Roll classes are used to determine how the books are packaged after printing. A student can only be associated with one roll class. If no roll class is shown, the books will be packaged in alphabetical order. Roll class names can be: added edited deleted. Students can be moved to different roll classes.

27. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To add a new roll class: Click in the Edit table. The Add new roll class screen will be displayed. Enter the new roll class name. Enter the year level from the drop down list Click Add. Click Return to go back to the Student Management screen. The list of roll classes will show the number of students.

28. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To edit a roll class name: Click in the Edit table. In the Edit table, new links will appear. Next to New Roll Class Name, enter the new name. Click Update Roll Class Name. Select the roll class from the drop down list in the Sort table.

29. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Click the check box at the beginning of the row containing the name of the student/s you wish to change. Student Management To move some students between roll classes: Select the new roll class from the drop down list next to in the Edit table. The roll class information will be updated for the selected students.

30. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Select the new roll class from the drop down list next to in the Edit table. Click the check box at the top of the first column. The check boxes next to the names of all students, will be ticked. Student Management To move all students between roll classes: The roll class information will be updated for the selected students.

31. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes When the report screen appears select the Year Level, Test Type and Roll Class from the relevant drop down lists. You can print and/or save the list of students by clicking in the Edit table. Student Management To print or save a list of students: Click View Report (on the right hand side).

32. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To print a list of students (cont): After the report is generated, click on the print icon

33. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Student Management To save a list of students (cont): After the report is generated, select the preferred format to save the report from the Select a Format drop down list. Click Export and Save the document to the desired location.

34. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes The print order must be selected before student details can be overprinted onto the test books. The print order can be either: Alphabetical by Surname (which is the default), or Roll Class, Alphabetical by Surname. The print order will apply to all test types. Print Order

35. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes To select the print order for a year level: Click on the main menu. In the table, select the Print Order from the drop down list for each year level. Click on the button to move to the Confirmation screen. Print Order

36. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes This screen is used to confirm that the student details are correct for overprinting of test books. Confirmation Click the box next to the Year level that you want to confirm.. The date and time of confirmation will be shown.. Once each year level has been confirmed the student registration process is complete and the Student Management link on the Home screen will be greyed out.

37. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes After confirmation, further changes can be made to the student details (e.g. to add a new student), Confirmation If you need to make any further changes, untick the relevant box on the Confirmation screen and click to go back. The list of students is now re-enabled for editing, however, the updates may not be shown on the overprinted test books.

38. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes The Forms screen contains links to documents and forms for use during the NAPLAN period. Each form can be downloaded and saved as a PDF document. Forms Documents Handbook for Principals PAR Manual Forms Letter to Parents Exemption and Withdrawal Special Provisions Special Print material Electronic Test Scribe use Computer use

39. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Information about using PAR in Phase 2 (test week) will be distributed with the test materials. PAR - Phase 2

40. Educational Measurement and School Accountability Directorate Better informed, better positioned, better outcomes Resources All PAR resources including manuals, Powerpoints and a checklist are available online. Government schools https://detwww.det.nsw.edu.au/directorates/schoimpro/EMD/naplan_publications.htm Non-government schools http://www.schools.nsw.edu.au/naplan/nongov EMSAD contact details Phone: 9707 6221 Email: naplan.nsw@det.nsw.edu.au naplan.nsw@det.nsw.edu.au